{"id":1970776,"url":"https://alion.io/job/quilt-office-manager","title":"Office Manager","company":{"id":688082,"name":"Quilt","domain":"quiltsoftware.com","url":"https://alion.io/company/quiltsoftware","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"part_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Provo, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":40000,"max_usd":87000,"period":"year","method":"role_country_seniority_unknown","sample_n":7484},"experience_years_min":null,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Slack","optional":false}],"status":"live","first_seen_at":"2026-10-06T19:13:24Z","employer_posted_date":"2026-10-06","last_verified_at":"2026-10-11T00:31:58Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"About Quilt Software\nEver wondered how your favorite local shops compete with the big guys? That’s where we come in. We’re Quilt Software, providing Main Street's unsung heroes - from quirky cheese shops to family-run jewelry stores - with the tools they need to compete. Last year, we helped 14,000+ shops make over $2 billion in sales with our family of industry-specific software solutions.\nIf you get a kick out of supporting local businesses, love great software, and want to be part of a company that’s powering Main Street, we’d love to chat. Come join us in our quest to keep local retail not just alive, but thriving!\nAbout the Job\nQuilt Software is looking for a part-time Office Manager to help create a smooth, organized, and welcoming office experience for our Provo team. This role is ideal for someone who enjoys taking ownership of day-to-day office needs and making sure the workplace runs well.\nRequirements\nOffice Experience\nPost announcements and communicate with the office staff as needed regarding office updates. \nManage the weekly snack and drink ordering process: assess inventory, place Sam's Club and Walmart orders within budget, pick up in person, and stock the office. \nCoordinate end-of-week office treats and manage monthly lunches for office staff, including ordering, pickup or delivery, and setup as needed. \nBadge & Access Management\nSubmit and track building access requests for new hires, departures, and temporary badge needs. \nManage 4th-floor access permissions via the local network access panel. \nProcess gym access requests, including signed waivers, and support the quarterly badge audit against the Quilt badge tracking spreadsheet. \nMail, Packages & Paperwork\nPick up and sort incoming mail weekly; route checks, tax documents, and general mail to the correct recipient or department. \nHandle outgoing mail (e.g., Billing/Finance) including USPS drop-off. \nReceive and deliver packages (backup to on-site IT), and coordinate delivery of official paperwork when needed. \nBuilding & Front Desk Coordination\nServe as the point of contact for building management and vendors on as-needed office issues. \nKeep basic supplies on hand (e.g., light bulbs) and know where spares are stored. \nCoordinate with staff when the front desk notifies the office of a visitor, ensuring guests are greeted, and hosts are notified via Slack.\nWHAT WE'RE LOOKING FOR\nHighly organized and detail-oriented, with the ability to juggle recurring weekly tasks alongside ad hoc requests. \nComfortable being the go-to person for a variety of logistics - nothing here is \"not my job.\" \nClear, proactive communicator, especially over Slack and email. \nReliable and punctual; able to be on-site weekly for pickups, stocking, and in-person tasks. \nPrior office management, administrative, or facilities experience preferred but not required. \nSCHEDULE & LOGISTICS\nRequires at least 3 weekly in-office visits for snack/mail pickup and stocking; additional hours as needed for badge requests, vendor coordination, and front desk support. \nCompany card provided for approved office purchases (snacks, supplies, postage). \nBenefits\nWhat We Offer\n\nPart Time Employees accrue Paid Time Off\nOpportunities for career growth and advancement within a rapidly growing company. \nFun and collaborative work environment with a focus on teamwork and innovation. \nCompensation: $18 per hour, estimated 10-12 hours a week.\nLocation: Provo, Utah, On-Site\nSupervisory responsibilities: None\nNotice: Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time\n Notice - Employment Scams Communication from our team regarding job opportunities will only be made by a Quilt Software employee with an @quiltsoftware.com email address. We do not conduct interviews over email or chat platforms, and we will never ask you to provide personal or financial information such as your mailing address, social security number, credit card numbers, or banking information. If you believe a scammer is contacting you, please mark the communication as \"phishing\" or “spam” and do not respond.","description_format":"text","description_chars":4165,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Commerce"],"lifecycle":[{"event":"open","at":"2026-10-06T19:13:24Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":3,"expected_fill_days":29,"reasons":["conf:1","win:early"],"computed_at":"2026-10-10T05:45:15Z"},"pay":null,"html_url":"https://alion.io/job/quilt-office-manager","json_url":"https://alion.io/job/quilt-office-manager.json","meta":{"generated_at":"2026-10-11T01:53:56Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":2830,"day_limit":5000,"remaining_today":2170,"minute_limit":60,"resets_at":"2026-10-12T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":688082},"rest":"https://alion.io/mcp/rest/get_company?id=688082"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fquilt-office-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fquilt-office-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fquilt-office-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/quilt-office-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fquilt-office-manager"}]}