{"id":1969211,"url":"https://alion.io/job/quilter-suitability-administrator","title":"Suitability Administrator","company":{"id":709168,"name":"Quilter","domain":"quilter.com","url":"https://alion.io/company/quilter-2","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":100,"open_postings":5,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":17,"computed_at":"2026-10-12T06:55:09Z"}},"role":"Finance","role_family":"Finance","seniority":null,"employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Dublin, Ireland"],"countries":["IE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":46000,"max_usd":113000,"period":"year","method":"role_country_seniority_unknown","sample_n":72},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-06T18:34:12Z","employer_posted_date":"2026-10-06","last_verified_at":"2026-10-12T14:31:04Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"About the Business\nQuilter Cheviot Europe LimitedThe Dublin office was established in 2003 and has a strong and cohesive team who share a vision to provide a high-quality investment service. We have a long and successful track record and have safely navigated the economic turmoil of recent years, drawing from the extensive experience and skills of our investment managers.\nIn 2019 the office was authorised and established as Quilter Cheviot Europe to serve clients across the European Union.\nQuilter Cheviot has been the wealth manager of choice for individuals and families for over 250 years, and today is one of the UK’s largest wealth management firms offering expert discretionary investment management and financial advice. We offer a highly personalised wealth management offering to private clients, charities, trustees, and professional partners with straightforward or more complex financial needs. We have presence throughout the UK, Ireland, Dubai and Channel Islands.\nAbout the Role\nLevel: 2\nDepartment: Investment Management\nLocation: Dublin (Hybrid)\nContract: Permanent\nThe Suitability Administrator will provide dedicated administrative support to the Investment Management team, helping to ensure that client suitability reviews, trigger-event assessments and related records are prepared accurately, progressed promptly and maintained in line with the firm's procedures.\nWorking closely with Investment Managers, Investment administrators and relevant control functions, the role will coordinate the end-to-end administration of suitability activity.\nThe role does not make investment recommendations; accountability for the suitability assessment and recommendation remains with the appropriately authorised individual.\nYour responsibilities will include, but are not limited to:\nMaintain the schedule of periodic suitability reviews and trigger events, monitor upcoming deadlines and follow up outstanding actions with the relevant Investment Manager.\nPrepare review packs and supporting documentation, including client information, portfolio details, investment objectives, risk profile, ability to bear loss, investment horizon, income requirements, restrictions and responsible investment preferences.\nDraft suitability letters and related client documentation using approved templates and information supplied or confirmed by the Investment Manager.\nCheck documents for completeness, consistency, accuracy and appropriate use of current templates before submitting them for Investment Manager review and approval.\nIdentify discrepancies or gaps across client records, application forms, client stories, suitability letters, investment proposals and core systems, and escalate these for clarification or remediation.\nRecord completed reviews, client contact and supporting evidence accurately and promptly in CRM and other relevant systems, maintaining a clear audit trail.\nCoordinate the issue of approved suitability documentation to clients and ensure final signed or issued versions are stored in the correct location.\nSupport new account openings and material changes by preparing suitability-related documentation and participating in four-eye checks where required.\nRespond to day-to-day suitability administration queries from Investment Managers and colleagues, referring technical or judgement-based matters to the appropriate subject-matter expert.\nProduce management information on review volumes, upcoming deadlines, outstanding actions, exceptions and recurring issues.\nSupport Quality Assurance, Compliance, Risk, audit and regulatory information requests by locating records and collating supporting evidence.\nKeep up to date with approved suitability guidance, templates, procedures and system changes, and help communicate or embed changes within the team.\nTake ownership of process improvements that strengthen accuracy, consistency, efficiency and client outcomes, including enhancements to checklists, controls and templates.\nProvide cover and general administrative support to the wider Investment Management team during busy periods, as reasonably required.\nOn a daily basis co-ordinate visitors to the office, ensuring they are clients are well looked after. Provide external catering if required.\nInward and Outward Post / couriers logged and distributed on the day of receipt\nCheques processed in line with Cheque procedure and on the day of receipt. With relevant logs being kept up to date.\nEnsure all invoices received are processed within 1 working day of receipt and monitor payment. With relevant logs being kept up to date.\nBook travel and process expense claims for senior managers as required and within 3 working day of receipt \nMaintain up to date filing.\nAssist Marketing, Financial Planners etc with literature requirements and general office paper/stationary needs\nTake ownership to suggest and implement improvements in processes, procedures, controls and templates as and when they identify them and deliver training and support on these enhancements to the wider team\nCore competencies:\nA good working knowledge of Microsoft Word, Excel, Outlook and CRM systems is required. The successful candidate should be comfortable managing trackers, working with detailed client information and learning new systems and processes.\nAbout You\nWe are looking for someone who is organised, dependable and comfortable working with detailed information in a deadline-driven environment.\nPrevious administration experience in an office environment; experience in financial services, wealth management, pensions or investment administration would be beneficial.\nStrong attention to detail and a methodical approach, with the ability to identify inconsistencies and follow matters through to resolution.\nExcellent written communication skills and the ability to prepare clear, accurate and well-presented client documentation.\nStrong organisational and time-management skills, with the ability to prioritise competing deadlines and maintain accurate trackers.\nConfidence working collaboratively with Investment Managers, administrators and colleagues across Risk, Compliance and Quality Assurance.\nAbility to work independently, use sound judgement within defined procedures and escalate promptly when information is incomplete or unclear.\nA positive, client-focused approach and a willingness to learn and respond constructively to feedback.\nA relevant degree or further education qualification is preferred but not essential. A financial services qualification, or willingness to work towards one, would be advantageous.\n#LI-VS1 #QC\nInclusion & Diversity\nWe value diversity and strive to promote inclusivity in all aspects of our culture. We believe in equal opportunities for all, ensuring that no applicant encounters less favourable treatment based on anything but their skills, qualifications, experience, and potential. We celebrate the unique contributions of a diverse workforce and create a respectful, nurturing environment where every colleague can thrive.\nValues\nDo the right thing: We act with integrity and are proudly committed to going above and beyond in service of our clients and the support we provide our communities.\nAlways curious: We continuously seek new ideas and knowledge so we’re one step ahead of our clients’ needs. We look for inspiration everywhere and encourage experimentation, recognising that this is how we create brilliant solutions for brighter futures.\nEmbrace challenge: We aim high to transform our potential into meaningful outcomes. With ambition as our driving force and a steadfast commitment to growth, we succeed for the good of every generation.\nStronger together: Combining our diverse talents, we accomplish more collectively than we ever could do alone. We speak openly, actively listen, and support each other, and constructively challenge and embrace new ideas. We seek empowerment and demonstrate ownership and trust, with the confidence to make impactful decisions.\nCore Benefits\nHoliday: 182 hours (26 days)\nQuilter Incentive Scheme: All employees are eligible to participate in incentive scheme, to incentivise business performance and their contribution.\nPension Scheme: A non-contributory company pension scheme that can be boosted through personal contributions.\nPrivate Medical Insurance: Single cover as standard with options to increase cover to include your partner or children.\nLife Assurance: 4x your salary.\nIncome Protection: 75% of salary, less state benefits, payable after 26 weeks of absence.\nHealthcare Cash Plan: Jersey employees only\nIn addition to our core benefits, we offer a range of flexible benefits to UK employees that you can choose from and pay for conveniently via a salary deduction.","description_format":"text","description_chars":8724,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Health insurance"],"hiring_locations":[{"name":"Ireland","iso":"IE","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Wealth Management & Financial Advisors","Asset Management & Funds"],"lifecycle":[{"event":"open","at":"2026-10-06T18:34:12Z"}],"visa":[],"liveness":{"score":84,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.841,"p_room":1,"age_days":5,"expected_fill_days":17,"reasons":["conf:4","velocity","win:early"],"computed_at":"2026-10-12T06:55:09Z"},"pay":null,"html_url":"https://alion.io/job/quilter-suitability-administrator","json_url":"https://alion.io/job/quilter-suitability-administrator.json","meta":{"generated_at":"2026-10-12T15:25:25Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":24226,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":709168},"rest":"https://alion.io/mcp/rest/get_company?id=709168"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fquilter-suitability-administrator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fquilter-suitability-administrator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fquilter-suitability-administrator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/quilter-suitability-administrator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fquilter-suitability-administrator"}]}