{"id":1275937,"url":"https://alion.io/job/quint-fulfillment-logistics-coordinator","title":"Fulfillment & Logistics Coordinator","company":{"id":2368044,"name":"Quint","domain":"quint.co","url":"https://alion.io/company/quint","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"BambooHR","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"contractor","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":[],"countries":[],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-08-25T00:00:00Z","employer_posted_date":"2026-08-25","last_verified_at":"2026-10-04T01:44:27Z","board_verified":true,"closed_at":null,"days_open":40,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":40},"description":"This is a Third-Party Contract role.\nAbout the Role\nAs the Fulfillment and Logistics Coordinator, your contribution to the organization will be to support a seamless, accurate, and elevated guest, staff, and partner experience through the coordinated delivery of ticketing, guest packages, credentials, event supplies, and logistics across the global MotoGP calendar.\nThis hands-on role supports the planning and delivery of fulfillment and logistics activity for 20+ international MotoGP events annually. Working closely with the Fulfillment and Accreditation Manager, Event Operations, Guest Services, Commercial teams, circuits, and suppliers, the Coordinator will maintain accurate records, manage physical materials, coordinate shipments, and ensure each event is fully prepared for on-site delivery.\nAchieving This Will Require\nStrong organization, attention to detail, and operational discipline across high-volume fulfillment and logistics workflows.\nThe ability to manage multiple deadlines, inventories, suppliers, and shipment requirements across an international event calendar.\nA proactive, solutions-oriented approach to identifying risks early and following tasks through to completion.\nClear communication and effective collaboration with internal teams, circuits, vendors, and event stakeholders.\nConfidence using trackers, spreadsheets, and operational systems to maintain accurate, up-to-date information.\nThe flexibility to work in a fast-paced live-event environment, including travel and event-day support.\nPerformance Will Be Evaluated On:\nAccuracy, completeness, and timeliness of fulfillment, inventory, shipment, and event-readiness activity.\nEffective coordination of physical materials, suppliers, shipping partners, and delivery schedules.\nQuality and accuracy of operational documentation, trackers, inventory records, and reporting.\nProactive communication, issue escalation, and dependable follow-through across all assigned responsibilities.\nQuality of on-site support and contribution to a seamless guest, staff, partner, and stakeholder experience.\nContribution to post-event learnings, process improvement, and operational efficiency.\nCore Responsibilities\nFulfillment and Logistics Coordination\nSupport end-to-end fulfillment and logistics activity for 20+ MotoGP events annually, from advance planning through post-event reconciliation.\nMaintain detailed event trackers, fulfillment schedules, inventory records, shipment logs, and operational checklists.\nCoordinate the ordering, receipt, packing, storage, and distribution of guest packages, event supplies, uniforms, printed materials, credentials, and other physical items.\nPrepare shipment documentation and coordinate domestic and international deliveries with couriers, freight partners, suppliers, and venues.\nTrack shipment status, proof of delivery, customs requirements where applicable, and follow up promptly on delays, shortages, or discrepancies.\nSupport inventory counts, quality control checks, stock movement tracking, and post-event returns or storage requirements.\nEnsure materials are packed, labelled, and dispatched accurately in line with event timelines and operational needs.\nMaintain clear records of orders, deliveries, inventory usage, and fulfillment activity to support accurate reporting and budget control.\nAccreditation and Credentialing Support\nSupport the Fulfillment and Accreditation Manager with accreditation submission timelines, data collection, and stakeholder follow-up.\nMaintain accurate credential and access records for staff, vendors, guests, partners, and other approved stakeholders.\nPrepare badges, lanyards, credential packs, and associated materials in line with approved access levels and distribution plans.\nAssist with credential printing, quality control, and the secure preparation of access materials.\nCoordinate with internal creative and production teams on printed credential, signage, and fulfillment asset requirements.\nSupport accreditation communications by ensuring relevant information, deadlines, and collection instructions are accurate and issued on time.\nHandle sensitive guest and access information in line with data security, privacy, and event accreditation policies.\nMotoGP App Management\nSupport the day-to-day management of the MotoGP hospitality app, including uploading approved guest information and ensuring content remains accurate and up to date before and throughout race weekends.\nCoordinate the experiences offering within the app, including descriptions, timings, availability, and operational updates, working with relevant teams to reflect any last-minute changes.\nMonitor feedback and recurring issues, support troubleshooting and escalation, and recommend practical improvements to the app experience, content, and supporting processes.\nOn-Site Event Delivery\nSupport the setup, operation, and tear-down of fulfillment and accreditation areas at selected MotoGP events globally.\nReceive, organize, distribute, and reconcile event materials, supplies, and guest packages on site.\nAssist with credential collection, issue resolution, and the escalation of access or fulfillment queries to the appropriate lead.\nCarry out inventory and equipment checks to ensure printers, scanners, supplies, and physical materials are ready for use.\nLiaise professionally with event staff, suppliers, circuits, hospitality teams, and stakeholders to support smooth operations.\nContribute to real-time problem solving while maintaining a calm, service-focused approach during live events.\nSupport broader event operations initiatives as required to deliver a seamless event experience.\nSystems, Process Improvement, and Administration\nKeep operational systems, trackers, files, and templates current, accurate, and accessible to relevant team members.\nSupport the development and use of standardized checklists, packing lists, fulfillment templates, and process documentation.\nIdentify recurring issues, inefficiencies, or risks and propose practical improvements to the Fulfillment and Accreditation Manager.\nAssist with post-event reconciliation, reporting, debriefs, and the capture of learnings for future events.\nSupport supplier and purchase-order administration, including maintaining supporting documentation and tracking delivery status.\nWork cross-functionally with Operations, Guest Services, Commercial, Hospitality, Marketing, Partnerships, Security, and Event Delivery teams.\nTeam Collaboration\nWork closely with the Fulfillment and Accreditation Manager and wider event team to ensure priorities and deadlines are clear.\nProvide reliable hands-on support to temporary event staff, suppliers, and team members where required.\nContribute to a collaborative “one team” approach across departments, cultures, and events.\nParticipate in training on fulfillment processes, accreditation systems, equipment, and event operational procedures.\nRequirements\nEducation and Experience\n2+ years’ experience in event logistics, fulfillment, ticketing, accreditation, guest services, operations, or a related live-event environment.\nExperience supporting multi-event, high-volume, or international operations is strongly preferred.\nMotorsport, sports, hospitality, entertainment, agency, venue, or supplier experience is advantageous.\nExperience coordinating physical inventory, shipments, event materials, or supplier deliveries is strongly preferred.\nExperience working with spreadsheets, inventory trackers, project-management tools, ticketing systems, or accreditation platforms is preferred.\nBachelor’s degree or equivalent experience in Event Management, Hospitality, Business, Operations, Logistics, or a related field preferred.\nSpanish and English proficiency required; Italian proficiency is advantageous.\nCurrent and ongoing right to work in Spain required.\nInterpersonal Skills and Traits\nHighly organized, detail-oriented, and comfortable managing several tasks and deadlines simultaneously.\nProactive and dependable, with strong ownership of assigned responsibilities.\nClear and professional communicator with a collaborative, service-focused approach.\nStrong problem-solving skills and the ability to remain calm under pressure.\nAdaptable and comfortable working in an evolving, fast-paced event environment.\nCulturally aware and comfortable working with international teams and stakeholders.\nPhysical\nProlonged periods sitting at a desk and working on a computer.\nExtensive walking and standing for periods greater than 12 hours while at events.\nFull-time, in-person role based in the Barcelona, Spain office.\nRequires flexibility to work long hours, evenings, weekends, and event days as needed.\nRequires international travel of up to 30%, with targeted travel expected to be approximately 18-25%.","description_format":"text","description_chars":8776,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"Italian","level":"Advanced (C1)","optional":true},{"language":"Spanish","level":"Advanced (C1)","optional":false},{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":[],"hiring_locations":[{"name":"Spain","iso":"ES","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Logistics","Freight Forwarding"],"lifecycle":[{"event":"open","at":"2026-09-26T01:34:41Z"}],"visa":[],"liveness":{"score":30,"band":"fade","label":"Fading","p_open":1,"p_active":0.542,"p_room":0.55,"age_days":39,"expected_fill_days":30,"reasons":["conf:39","win:tail","comp:junior"],"computed_at":"2026-10-03T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/quint-fulfillment-logistics-coordinator","json_url":"https://alion.io/job/quint-fulfillment-logistics-coordinator.json","meta":{"generated_at":"2026-10-04T02:54:41Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":4422,"day_limit":5000,"remaining_today":578,"minute_limit":60,"resets_at":"2026-10-05T00:00:00Z"}}}