{"id":3961333,"url":"https://alion.io/job/rainforest-alliance-administrative-assistant","title":"Administrative Assistant","company":{"id":1756583,"name":"Rainforest Alliance","domain":"rainforest-alliance.org","url":"https://alion.io/company/rainforest-alliance","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"UltiPro","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Ivory Coast"],"countries":["CI"],"hiring_countries":["CI"],"hiring_countries_total":1,"salary":null,"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-09T10:20:03Z","employer_posted_date":"2026-11-09","last_verified_at":"2026-11-09T11:55:25Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"POSITION: Administrative Assistant\nLOCATION: We will only consider candidates legally authorized to work in Côte d'Ivoire.\nWORKPLACE TYPE: Flexible hybrid working environment\nCLOSING DATE: 20 November 2026\nJOB LEVEL: 10\nPOSITION SUMMARY:\n The Administrative Assistant will provide effective administrative, logistics, and procurement support for West & Central Africa (WACA) teams and programs. You will ensure efficient operations through effective coordination, documentation and communication.\nThe Administrative Assistant will report to the Country Director, Côte d'Ivoire.\nWHAT YOU WILL DO:\nAdministrative Support\nProvide daily administrative support to the regional team to ensure smooth functioning of the offices\nSupport workspace setup and asset allocation for new employees and consultants\nMaintain records of contracts, leases, insurance, and office service providers\nComplete and submit annual applications for business permit renewals, ensuring compliance with respective country regulations\nContribute to the annual planning and budgeting process for the region and country administrative expenses\nResponsible for office administration costs management and payments\nProcurement & Logistics\nCoordinate procurement requests and processes in line with Rainforest Alliance procurement policy and donor rules including vendor communication (sourcing quotations), vendor management, preparing and processing of LPO's and procurement justification memos, confirming products' samples and scheduling procurement meetings for selection purposes\nResponsible for liaison with vendors for delivery of goods and services and ensuring proper invoicing and processing of vendor payments\nResponsible for the contracting process for vendors, suppliers and service providers; including review and renewal of contracts annually or as necessary, ensuring continued partnerships and favourable terms\nEngaging with vendors for credit facilities for efficiency of service provision\nTravel and Events Logistics\nSupport travel arrangements (flights, visas) for staff in the region and consultants as appropriate\nSupport technical teams with preparation for workshops, events, meetings, and trips (flights, conference & accommodation bookings) & procurement of promotional materials for the workshops\nEnsure proper travel documentation and safety protocols are followed\nCoordinate logistics for regional workshops including venue selection for team retreats and all office group activities\nProvide support to Rainforest Alliancestaff visiting the region (invitation letters, visa, hotel bookings, airport transfers and itinerary coordination as appropriate)\nAsset and Inventory Management\nResponsible for office equipment management, maintenance and repairs\nResponsible for office vehicle management, maintenance and repairs\nMaintain an up-to-date asset register and ensure periodic physical verification\nTrack movement of equipment and supplies between field sites and offices\nSupport asset disposal processes in accordance with Rainforest Alliance and donor policies.\nOffice Coordination\nWork with the office Assistant/janitor to ensure smooth office operations and proper office management and maintenance\nManage office supplies and procurement of stationery and equipment\nWHAT YOU BRING:\nBachelor's degree in Business Administration, Office management, or related field\nMinimum 3 - 5 years' relevant experience in administration and logistics roles\nProficient in Microsoft Word, Excel and Outlook\nBENEFITS OF WORKING AT THE RAINFOREST ALLIANCE:\nBe a part of a global organization with an impactful mission and a collaborative, respectful, and accountable culture.\nEnjoy opportunities for professional growth and career development.\nBenefit from remote working flexibility and flexible hybrid working environment.\nA favourable time-off policy.\nPrioritize your wellbeing. We have numerous ways to promote work-life balance.\nApply now and let's grow together. We look forward to hearing from you and exploring how your skills can help us advance our mission.\nIf you have any questions about the job vacancy, please contact the HR department: The Rainforest Alliance encourages diversity and inclusion across the global organization. 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