{"id":3160809,"url":"https://alion.io/job/raising-the-village-facilities-coordinator","title":"Facilities Coordinator","company":{"id":2090649,"name":"Raising The Village","domain":"raisingthevillage.org","url":"https://alion.io/company/raisingthevillage-org","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Breezy","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Kampala, Uganda"],"countries":["UG"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":10500,"max_usd":24000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":2376},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true},{"name":"Outlook","optional":true}],"status":"live","first_seen_at":"2026-10-23T13:58:46Z","employer_posted_date":"2026-10-23","last_verified_at":"2026-10-31T20:44:29Z","board_verified":true,"closed_at":null,"days_open":8,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":8},"description":"Job Title:\n\nFacilities Coordinator\n\nDepartment/Group:\n\nOperations\n\nReporting To:\n\nOperations Manager\n\nYears of Experience\n\n5+ Years\n\nLocation:\n\nKampala\n\nTravel Required:\n\n70%\n\nJob description\n\nAbout Raising The Village\nAt Raising The Village (RTV), we are dedicated to eradicating ultra-poverty in Sub-Saharan Africa. As a dynamic, rapidly growing international development organization, we’ve assembled a team of over 350+ passionate individuals in Uganda, Rwanda, DRC and Tanzania, alongside an additional 15+ professionals in North America. Together, we are committed to elevating communities out of ultra-poverty by implementing innovative solutions and leveraging advanced data analytics to drive impact.\nTo date, our holistic approach has positively impacted over 1,000,000 lives since 2012, and we’re poised to achieve even greater milestones, aiming to assist 1 million individuals annually by 2027. Our growth and success are fueled by the invaluable support of global partners who share our vision of sustainable change. Learn more about our impactful programs atwww.raisingthevillage.org\nPosition Summary\nThe Procurement and Logistics Coordinator plays a critical role in ensuring that Raising The Village (RTV) has the goods, services, facilities, equipment, and logistical support required to effectively implement its programs and operations.\nThe position is responsible for coordinating and managing procurement, logistics, facilities, asset management, fleet management, office administration, and warehouse operations, while ensuring value for money, compliance with RTV policies and procedures, proper documentation, timely delivery, accountability, and efficient utilization of organizational resources.\nThe coordinator will work closely with program, finance, human resources, and field teams to ensure that procurement and logistics activities are responsive to organizational needs and are conducted within approved budgets and established procedures.\nSpecific Roles/Responsibilities\nProcurement\nCoordinate the procurement of goods, services, works, and other requirements in accordance with approved budgets and RTV procurement policies and procedures.\nReceive and review purchase requests from departments and field teams and ensure that requests are properly authorized and budgeted.\nPrepare and issue requests for quotations, requests for proposals, purchase orders, and other procurement documents as required.\nIdentify, prequalify, and maintain an up-to-date database of reliable suppliers and service providers.\nObtain and evaluate quotations and proposals in accordance with established procurement thresholds and procedures.\nConduct price and market research to ensure competitiveness and value for money.\nCoordinate procurement evaluation processes and ensure appropriate documentation of procurement decisions.\nPrepare procurement recommendations and submit them for the required approvals.\nIssue purchase orders and coordinate with suppliers to ensure timely delivery of goods and services.\nFollow up on outstanding orders and resolve procurement-related delays and issues.\nEnsure that procured goods and services meet the required specifications, quality standards, quantities, and delivery timelines.\nMaintain complete and accurate procurement files and records, both physical and electronic.\nMonitor supplier performance and maintain records of supplier evaluations.\nSupport contract management and ensure that supplier contracts and agreements are properly maintained and monitored.\nEnsure segregation of duties and compliance with procurement controls.\nIdentify procurement risks and recommend appropriate mitigation measures.\nSupport audits by ensuring procurement documentation is complete, accurate, and readily accessible.\nStrategic & Planning Functions\nDevelop and implement long-term procurement strategies aligned with organizational goals and donor requirements. \nConduct market analysis and supplier mapping to identify new sourcing opportunities and reduce dependency on limited vendors. \nLead cost-saving initiatives and track procurement efficiency metrics (e.g., savings achieved, cost avoidance). \nCoordinate the movement of goods, equipment, supplies, and personnel as required for RTV operations and field activities.\nDevelop and maintain efficient logistics systems to support program implementation.\nCoordinate transportation, deliveries, dispatches, and collection of goods and equipment.\nEnsure that logistics activities are properly planned and cost-effective.\nCoordinate field deployments, workshops, meetings, trainings, and other organizational events from a logistics perspective.\nEnsure timely delivery of supplies and materials to field locations.\nMaintain accurate logistics records, including dispatch notes, delivery notes, waybills, and other relevant documentation.\nCoordinate with program teams to anticipate logistics requirements and avoid disruptions to activities.\nMonitor logistics costs and identify opportunities for efficiency and cost savings.\nLogistics Management\nCoordinate the movement of goods, equipment, supplies, and personnel as required for RTV operations and field activities.\nDevelop and maintain efficient logistics systems to support program implementation.\nCoordinate transportation, deliveries, dispatches, and collection of goods and equipment.\nEnsure that logistics activities are properly planned and cost-effective.\nCoordinate field deployments, workshops, meetings, trainings, and other organizational events from a logistics perspective.\nEnsure timely delivery of supplies and materials to field locations.\nMaintain accurate logistics records, including dispatch notes, delivery notes, waybills, and other relevant documentation.\nCoordinate with program teams to anticipate logistics requirements and avoid disruptions to activities.\nMonitor logistics costs and identify opportunities for efficiency and cost savings.\nWarehouse and Inventory Management\nManage and maintain RTV warehouses and storage facilities in a safe, secure, organized, and efficient manner.\nReceive, inspect, record, store, and issue goods and supplies in accordance with established procedures.\nMaintain accurate stock records and inventory registers.\nEnsure appropriate storage conditions and proper arrangement of goods.\nApply appropriate stock management principles, including FIFO/FEFO where applicable.\nConduct regular physical stock counts and reconcile physical stock with inventory records.\nInvestigate and report discrepancies, losses, damages, or expired items.\nMaintain proper documentation for all receipts and issues of stock.\nMonitor stock levels and initiate replenishment requests when required.\nEnsure adequate security and restricted access to warehouses.\nMaintain cleanliness, safety, and appropriate occupational health and safety standards within storage facilities.\nPrepare regular warehouse and inventory reports.\nSupport the disposal of obsolete, damaged, or surplus items in accordance with RTV policies.\nAsset Management\nMaintain an accurate and up-to-date register of RTV assets and equipment.\nEnsure all newly acquired assets are properly recorded, tagged, and assigned to responsible staff or locations.\nMaintain asset movement, transfer, handover, and disposal records.\nCoordinate periodic physical verification of organizational assets.\nInvestigate and report missing, damaged, lost, or misused assets.\nEnsure staff sign appropriate asset handover and accountability forms.\nMonitor the condition, utilization, and location of organizational assets.\nCoordinate repair and maintenance of assets and equipment.\nSupport asset disposal processes in accordance with RTV policies and donor requirements where applicable.\nProvide regular asset reports to management and support internal and external audits.\nFleet Management\nCoordinate the effective and efficient management of RTV vehicles and other fleet resources.\nMaintain an up-to-date fleet register and vehicle documentation.\nEnsure vehicles have valid insurance, licenses, inspection certificates, and other required documentation.\nDevelop and maintain vehicle servicing and preventive maintenance schedules.\nCoordinate vehicle repairs, servicing, and maintenance and monitor related costs.\nMaintain accurate vehicle logbooks and fuel records.\nMonitor fuel consumption and investigate significant variances or unusual usage.\nCoordinate vehicle allocation and scheduling based on operational priorities.\nEnsure that drivers comply with organizational vehicle policies and applicable road safety requirements.\nMonitor vehicle condition and ensure that vehicles are safe and fit for use.\nCoordinate accident reporting, insurance claims, and follow-up where necessary.\nMonitor driver performance and compliance with RTV fleet procedures.\nEnsure vehicles are properly parked, secured, and maintained when not in use.\nPrepare regular fleet utilization and maintenance reports.\nFacilities Management\nCoordinate the maintenance and effective functioning of RTV offices, field facilities, and other organizational premises.\nEnsure offices and facilities have adequate utilities, furniture, equipment, security, sanitation, and other essential services.\nCoordinate repairs, maintenance, cleaning, pest control, waste management, and other facility-related services.\nMonitor service providers and contractors to ensure quality and timely delivery of services.\nMaintain records of facility maintenance and service contracts.\nSupport office relocations, renovations, expansions, and setup of new offices or field facilities.\nEnsure facilities comply with applicable health, safety, security, and environmental standards.\nIdentify facility-related risks and recommend corrective actions.\nMonitor facility-related expenditures against approved budgets.\nOffice Management and Administration\nCoordinate the day-to-day operational requirements of the RTV office.\nEnsure availability of office supplies, stationery, equipment, and other administrative requirements.\nMaintain appropriate levels of office consumables and initiate replenishment when required.\nCoordinate office service providers, including cleaning, security, utilities, internet, maintenance, and other services.\nSupport the organization and logistics of meetings, workshops, trainings, and official events.\nMaintain appropriate administrative records and documentation.\nEnsure effective use and maintenance of office equipment and facilities.\nSupport visitors and coordinate general office logistical arrangements.\nPromote an organized, professional, safe, and efficient working environment.\nBudget and Financial Management\nEnsure procurement and logistics activities are undertaken within approved budgets.\nWork closely with the Finance team to verify budget availability before committing organizational resources.\nMonitor procurement, logistics, fleet, facilities, warehouse, and office management expenditures.\nSupport budget preparation and forecasting for procurement and logistics activities.\nIdentify cost-saving opportunities while maintaining quality and operational effectiveness.\nEnsure all procurement and logistics transactions are properly supported with required documentation.\nSupport timely reconciliation of advances, procurement payments, and other operational transactions.\nEnsure appropriate controls are in place to minimize financial and operational risks.\nCompliance, Risk Management and Internal Controls\nEnsure compliance with RTV policies, procedures, delegated authorities, and applicable laws and regulations.\nEnsure procurement and logistics processes meet donor requirements where applicable.\nMaintain proper segregation of duties and approval controls.\nIdentify operational, procurement, supply chain, fleet, asset, and facility risks and recommend mitigation measures.\nEnsure confidentiality, integrity, and proper safeguarding of procurement and organizational information.\nSupport internal and external audits by providing accurate documentation and records.\nF...","description_format":"text","description_chars":15198,"description_truncated":true,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Seeds","Nonprofits & Foundations"],"lifecycle":[{"event":"open","at":"2026-10-23T16:05:39Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring 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