{"id":2953711,"url":"https://alion.io/job/ramboll-document-controller-6","title":"Document Controller","company":{"id":690180,"name":"Ramboll","domain":"ramboll.com","url":"https://alion.io/company/ramboll-3","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SmartRecruiters","truth_index":{"grade":"B","score":75,"open_postings":94,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":40,"computed_at":"2026-10-23T05:54:15Z"}},"role":"Finance","role_family":"Finance","seniority":"senior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Southampton, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":50000,"max_usd":101000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":94},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-19T17:50:33Z","employer_posted_date":"2026-10-19","last_verified_at":"2026-10-23T09:09:13Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"Document Controller\nLocation: any Ramboll UK office\nAre you excited to apply your document control experience to a wide portfolio of projects that create sustainable change? Are you passionate about delivering a high level of service across multiple markets? Are you motivated by working in a collaborative and fast-paced environment?\nIf this sounds like you, or you’re curious to learn more, then this role could be the perfect opportunity. Join our Shared Service Department as our new Document Controller and work with us to close the gap to a sustainable future.\nYour new role\nAs our new Document Controller, you will be working in a market leading support service that is fit for the future. We are a centralised team who work together to deliver administrative excellence and ensure our teams and colleagues across the business are able to excel for our clients. The Document Control Team work together to provide consistent and standardised processes, workflow management and continuous improvement.\nYour key responsibilities will be:\nAct as the main point of contact for one or more designated projects.\nProvide support and annual leave cover for a lead document controller on one or more projects.\nProject set up for document control and roll out.\nBuild internal and external relationships effectively.\nQA checking documents to ensure they are compliant with project protocols and naming convention.\nDistribution of documents to CDEs via workflows and transmittals.\nWorking flexibly with multiple project teams to ensure documents are issued to client deadlines.\nRespond to requests for document downloads.\nMaintaining the exchange of information in our internal ProjectWise.\nEnsure that project teams are aware of the correct use of ProjectWise.\nProvide CDE training to project teams, so they can find information and understand how the projects are run by the client.\nCheck that drawing issue sheets, TIDPs and trackers are updated with latest issue.\nSet up distribution lists.\nAttend training when the project is set up to understand the protocol and system.\nCDE and user management, where applicable.\nLiaising with team to plan and resource.\nWork well in a fast-paced environment.\nAbility to highlight and implement process improvements.\nRun reports to check for workflows, RFI, QA rejected documents, drawing comments etc.\nProject closedown and archiving.\nYour new team\nYou will be part of the Document Control team within the Admin Shared Service. We are a centre of excellence for administrative support to the business. The Document Control team oversees document management for all UK projects, including the Buildings, Transport and Energy markets. Our team is friendly, supportive and knowledgeable of document control best practise. You will play a key role in delivering outstanding results to projects that deliver sustainable change that benefits society and nature. You will be part of a collaborative department that enjoys celebrating each other’s achievements.\nAbout you\nFrom the moment you start at Ramboll, we will support your personal and professional development so that you can continue to grow with the company. Whilst we look forward to supporting your continued learning and development, for this role we have identified some qualifications, skills, and capabilities that will set you up for success.\nThese include:\nMinimum 3 years experience in document control.\nExcellent communication skills, responsive and flexible.\nExcellent planning and organizing skills, with an ability to prioritise tasks.\nExperience in using document control tools including e.g. Asite, Projectwise, Aconex, Viewpoint 4P, Business Collaborator, SharePoint, GliderBim, Dalux, Autodesk Construction Cloud/BIM 360, DefenceShare, CEMAR, InEight, Procore, Trimble and EcoDoc.\nProficient in MS Office (Word, Excel, Outlook, Teams).\nHigh attention to detail.\nUK resident for 5+ years, to apply for security clearance.\nWhat we can offer you\nInvestment in your development.\nLeaders you can count on, guided by our Leadership Principles.\nBe valued for the unique person you are.\nNever be short of inspiration from colleagues, clients, and projects.\nThe long-term thinking of a foundation-owned company.\nReady to join us?\nPlease submit your application. Be sure to include all relevant documents including your CV, cover letter, etc.\nDeadline: 01.11.2026\nWe will be conducting interviews and closing the applications as soon as suitable candidate is identified, so we encourage you to submit your application as soon as possible.\nThank you for taking the time to apply! We look forward to receiving your application.\nRamboll in the United Kingdom\nFounded in Denmark, Ramboll is a foundation-owned people company. Ramboll has a proven track record of sustainable and responsible business and is a top ten engineering and environmental and sustainability consultancy in the UK, with more than 1,500 employees across 16 offices working towards a more sustainable future. Ramboll experts deliver innovative solutions across Buildings, Transport, Environment & Health, and Energy. Strong values guide what we do and drive an inclusive, collaborative, and highly flexible culture that values people and ideas. Explore and nurture your own passion, expertise, and creativity at Ramboll through work that benefits our people, partners, nature, and society.\nAn equal opportunity employer\nEquality, diversity, and inclusion is at the heart of what we do. At Ramboll, we believe that diversity is a strength and that different experiences and perspectives are essential to creating truly sustainable societies. We are committed to providing an inclusive and supportive work environment, where everyone is able to flourish and reach their potential. We invite applications from candidates of all backgrounds and characteristics, in addition to the Protected Characteristics as set out in the Equality Act, (2010). As a Disability Confident Committed employer, Ramboll ensures opportunities are accessible to candidates with disabilities. Please reach out to our recruitment team to discuss any adjustments that you might require during the application process. We also know how important it is to achieve the right balance of where, when, and how much you work. When you join Ramboll, you’ll have the ability to work your hours flexibly through our positive and inclusive approach to work.","description_format":"text","description_chars":6381,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Annual leave","Professional development"],"hiring_locations":[{"name":"United Kingdom","iso":"GB","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Civil & Structural Engineering","Architecture","Engineering Services"],"lifecycle":[{"event":"open","at":"2026-10-20T20:48:14Z"}],"visa":[],"liveness":{"score":70,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.695,"p_room":1,"age_days":3,"expected_fill_days":40,"reasons":["conf:1","stale_co","wave","velocity","win:early","comp:brand"],"computed_at":"2026-10-23T05:54:15Z"},"pay":null,"html_url":"https://alion.io/job/ramboll-document-controller-6","json_url":"https://alion.io/job/ramboll-document-controller-6.json","meta":{"generated_at":"2026-10-23T10:47:41Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":16408,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-24T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":690180},"rest":"https://alion.io/mcp/rest/get_company?id=690180"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Framboll-document-controller-6"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Framboll-document-controller-6"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Framboll-document-controller-6"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/ramboll-document-controller-6\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Framboll-document-controller-6"}]}