{"id":3534879,"url":"https://alion.io/job/ramco-group-procurement-officer","title":"Procurement Officer","company":{"id":4447704,"name":"Ramco Group","domain":"ramco.careers-page.com","url":"https://alion.io/company/ramco-group-2","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Manatal","truth_index":null},"role":"Operations","role_family":"Operations","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Nairobi, Kenya"],"countries":["KE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":9500,"max_usd":21000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":2758},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-30T17:14:56Z","employer_posted_date":"2026-10-30","last_verified_at":"2026-11-01T08:03:06Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"JOB DESCRIPTION: PROCUREMENT OFFICER\nJOB PURPOSE\nTo coordinate and execute the procurement of fabrics, trims, garment accessories, production materials and other operational requirements to ensure the timely availability of quality materials at competitive costs. The role is responsible for identifying and managing reliable suppliers, negotiating favourable commercial terms, ensuring compliance with approved material specifications and procurement procedures, and maintaining effective procurement records and inventory controls to support uninterrupted production operations.\nKEY DUTIES AND RESPONSIBILITIES\nA. Procurement Planning and Execution\nReceive, review and consolidate purchase requisitions from production and other user departments to establish procurement requirements and priorities.\nCoordinate the sourcing and procurement of fabrics, trims, garment accessories, packaging materials and other production inputs in line with approved specifications and production schedules.\nPrepare and process purchase orders in accordance with approved requisitions, budgets and procurement procedures.\nMonitor procurement lead times and follow up on outstanding orders to ensure materials are delivered within the required production timelines.\nCoordinate with production and stores teams to anticipate material requirements and minimise production disruptions arising from material shortages.\nMaintain an effective procurement schedule and provide regular updates on order status, delivery timelines and potential supply constraints.\nB. Supplier Sourcing and Relationship Management\nIdentify, evaluate and recommend reliable suppliers and manufacturers of fabrics, trims, garment accessories and other production materials.\nConduct supplier market research to identify competitive sources, alternative suppliers and emerging market opportunities.\nObtain and evaluate supplier quotations based on price, quality, specifications, lead times, reliability and payment terms.\nNegotiate competitive prices, favourable payment terms, delivery schedules and other commercial conditions.\nMaintain an updated supplier database and records of supplier capabilities, pricing, performance and compliance documentation.\nDevelop and maintain productive working relationships with suppliers to support consistent supply, quality and service delivery.\nMonitor supplier performance and escalate recurring issues relating to quality, pricing, delivery delays or service reliability.\nC. Textile Materials and Quality Management\nApply practical knowledge of different fabric types, textile compositions, GSM (grams per square metre), fabric construction, finishes, colours and other relevant technical specifications when sourcing materials.\nVerify that procured fabrics, trims and accessories conform to approved samples, technical specifications and quality standards.\nLiaise with production and quality assurance teams to clarify material specifications and resolve discrepancies between ordered and delivered materials.\nCoordinate the submission and evaluation of fabric samples, swatches and other material samples before purchase approval where necessary.\nFollow up on rejected, defective or non-conforming materials and coordinate corrective action, replacements or supplier claims.\nMaintain accurate records of approved material specifications, samples and supplier quality assessments.\nD. Inventory and Cost Management\nMonitor stock levels and coordinate with stores and production teams to establish replenishment requirements.\nEnsure procurement activities are aligned with production consumption rates, approved stock levels and operational requirements.\nIdentify opportunities to reduce procurement costs through effective sourcing, price negotiations, bulk purchasing and supplier consolidation.\nMonitor material prices and market trends to support cost-effective procurement decisions.\nMinimise excess purchasing, material obsolescence, unnecessary stock accumulation and emergency procurement.\nSupport the reconciliation of purchase orders, delivery notes, goods received notes and supplier invoices.\nMonitor procurement expenditure against approved budgets and report material cost variances.\nE. Procurement Administration and Reporting\nMaintain accurate and up-to-date procurement records, including purchase requisitions, quotations, comparative statements, purchase orders, delivery records and supplier invoices.\nEnsure procurement transactions are properly authorised and supported by the relevant documentation.\nPrepare periodic procurement reports highlighting orders placed, pending deliveries, procurement expenditure, supplier performance and outstanding issues.\nMaintain procurement records and documentation in accordance with company policies and applicable statutory and regulatory requirements.\nSupport internal and external procurement audits by providing accurate documentation and transaction records.\nIdentify procurement process inefficiencies and recommend improvements to enhance operational effectiveness and accountability.\nF. Internal Coordination and Stakeholder Management\nWork closely with production, stores, quality assurance, finance and other user departments to ensure procurement requirements are properly understood and fulfilled.\nCommunicate potential supply constraints, delivery delays, price fluctuations and material quality concerns to the relevant stakeholders.\nParticipate in production planning and procurement review meetings as required.\nProvide timely feedback to internal stakeholders on procurement progress and outstanding requirements.\nEnsure procurement activities support production continuity, operational efficiency and the company's overall business objectives.\nJOB REQUIREMENTS\nAcademic and Professional Qualifications\nDiploma or Bachelor's Degree in Procurement and Supply Chain Management, Purchasing and Supplies Management, or a related field.\nProfessional procurement qualifications such as CIPS or an equivalent qualification will be an added advantage.\nMembership or eligibility for membership in a relevant professional procurement body will be an added advantage. \nRelevant Work Experience\nMinimum of three (3) years' relevant experience in procurement, preferably within the textile, garment manufacturing or apparel production industry.\nDemonstrable experience in sourcing and procuring fabrics, trims, garment accessories and other textile production materials.\nPractical experience in supplier identification, price negotiations, purchase order management and supplier performance monitoring.\nExperience working in a production-oriented environment with time-sensitive material requirements.\nProficiency in Microsoft Office applications, particularly Excel, and procurement or ERP systems.\nGood numerical, analytical and cost evaluation skills.\nUnderstanding of procurement documentation, controls and compliance 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