{"id":3700167,"url":"https://alion.io/job/ranpak-admin-asstreceptionist","title":"Admin Asst/Receptionist","company":{"id":2482694,"name":"Ranpak","domain":"ranpak.com","url":"https://alion.io/company/ranpak","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"UltiPro","truth_index":{"grade":"A","score":86,"open_postings":8,"ghost_share":0,"stale_share":0.375,"repost_share":0,"time_to_fill_p50_days":91,"computed_at":"2026-11-05T05:54:30Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Shelton, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-03T16:22:23Z","employer_posted_date":"2026-11-03","last_verified_at":"2026-11-05T06:02:50Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Summary\nThe Administrative Assistant performs administrative functions and activities through ACOE to ensure efficient operations of the Shelton facility and supports the Shelton senior management team through a variety of tasks related to organization. This position will manage the Shelton reception desk, in addition to the administrative functions of the role. This is a full-time position and requires Monday - Friday in the office.\nEssential Duties & Responsibilities\nReception\nWelcome guests; determine nature of business; inform employees of guests’ arrival; ensure guests are comfortable; issue visitor passes and personal protective equipment\nAnswer telephone calls; determine nature of business; forward calls to appropriate personnel\nMaintain, and ensure security of, front lobby/reception area\nOffice Management / Support\nAssist senior management, including CEO, on a variety of administrative tasks\nAssist with transportation, hotel & travel reservations for senior team/guests\nAssist with TSI Travel Program \nAssist with NOAM Office Supply Program\nAssist with Bank of America expense reporting \nMaintain mailroom, including equipment; receive, sort and route inbound mail/packages \nMaintain and organize front desk supplies\nCoordinate ordering office supplies for Shelton through Company program\nOrder, stock, and manage all kitchen/pantry supplies; tidy and maintain office/kitchen/pantry \nOrder and set up lunch/refreshments for meetings in office\nClean, maintain, and keep coffee machines stocked \nManage relationship with vending machine & coffee vendors\nMake reservations for breakfast/lunch/dinner meetings\nCoordinate conference room reservations\nVarious other administrative duties, such as printing, correspondence/documents, scanning, copying\nAssist senior management, including CEO, on a variety of administrative tasks\nCreate purchase requisitions\nMaintain fleet cars based at Shelton\nServe as on-site liaison to HR team; assist with onsite interviews, new employee orientation activities. Support HR compliance activities regarding posting/communicating required documents/forms \nTechnology Support\nAssist in the maintenance of copiers and other office equipment, including stocking copiers with paper\nAssist with conference room & showroom setup for meetings and work with onsite and remote IT team to troubleshoot connectivity or other technology issues\nTroubleshoot computers, phones, AV equipment, copiers, etc. with onsite and remote IT team\nOther\nOther duties or tasks as assigned \nQualifications\nHigh school diploma or equivalent\nDemonstrated knowledge of Microsoft Office Suite (PowerPoint, Outlook, Word, Excel)\nDemonstrated knowledge of travel scheduling programs\nOrganizational, time management, and reporting skills\nAbility to work well under pressure and priority situations\nProfessional demeanor\nReliable - meets deadlines\nMaintains the ability to keep information confidential\nTeam player\nSupervisory Responsibilities: None\nRanpak participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program here.","description_format":"text","description_chars":3094,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Packaging & Labeling"],"lifecycle":[{"event":"open","at":"2026-11-03T19:15:31Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 1","filings_12m":1,"filings_prev_12m":7,"green_card_filings_12m":0,"median_offered_wage_usd":137500,"route":null,"cap_exempt":false,"checked_at":"2026-10-29T16:27:21+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":1,"expected_fill_days":91,"reasons":["conf:5","win:early"],"computed_at":"2026-11-05T05:54:30Z"},"pay":null,"html_url":"https://alion.io/job/ranpak-admin-asstreceptionist","json_url":"https://alion.io/job/ranpak-admin-asstreceptionist.json","meta":{"generated_at":"2026-11-05T06:39:51Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"assistant_verified","counted_by":"address","units_charged":1,"used_today":1669,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-06T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2482694},"rest":"https://alion.io/mcp/rest/get_company?id=2482694"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Franpak-admin-asstreceptionist"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Franpak-admin-asstreceptionist"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Franpak-admin-asstreceptionist"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/ranpak-admin-asstreceptionist\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Franpak-admin-asstreceptionist"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3700167}},{"tool":"search_jobs","arguments":{"company":"ranpak.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3700167},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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