{"id":2868174,"url":"https://alion.io/job/rapidfort-procurement-vendor-management-manager","title":"Procurement & Vendor Management Manager","company":{"id":1398,"name":"RapidFort","domain":"rapidfort.com","url":"https://alion.io/company/rapidfort","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"B","score":75,"open_postings":6,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-25T05:49:26Z"}},"role":"Operations","role_family":"Operations","seniority":"senior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":145000,"max":165000,"currency":"USD","period":"year","gross":null,"usd_annual":165000},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":true,"technologies":[{"name":"AWS","optional":false},{"name":"Azure","optional":false},{"name":"GCP","optional":false},{"name":"Oracle ERP","optional":false},{"name":"SOC 2","optional":true},{"name":"Xero","optional":true}],"status":"live","first_seen_at":"2026-10-19T16:56:23Z","employer_posted_date":"2026-10-19","last_verified_at":"2026-10-25T12:57:14Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"Procurement & Vendor Management Manager\nRapidFort | Palo Alto / San Francisco Bay Area - Hybrid\nDepartment: Finance\nReports to: VP of Finance\nEmployment type: Full-time, Exempt\nBase salary: $145,000-$165,000 annually\nTarget bonus: 10% of base salary\nEquity: Eligible for stock options based on level and experience\nAbout RapidFort\nRapidFort is a cybersecurity company helping organisations secure their software supply chains, reduce vulnerabilities, and minimise the attack surface of containerised applications.\nAs we grow, we are looking for a hands-on Procurement & Vendor Management Manager to build and manage the processes behind our purchasing, vendor relationships, and commercial commitments.\nThe Opportunity\nYou will own the vendor lifecycle-from sourcing and negotiation through contracting, onboarding, renewals, performance monitoring, and offboarding.\nReporting to the VP of Finance, you will partner with IT, Security, Legal, Accounting, and department leaders to help RapidFort make informed purchasing decisions, strengthen financial controls, and get greater value from its vendor relationships.\nThis role combines strategic negotiation with day-to-day execution. You should be comfortable building processes in a growing technology company and personally managing the details that keep purchasing and vendor operations running smoothly.\nWhat You Will Do\nProcurement & Strategic Sourcing\nManage purchasing across software, cloud infrastructure, professional services, consulting, recruiting, marketing, facilities, and other operating needs.\n\nPartner with department leaders to define requirements, evaluate vendors, and assess commercial options.\n\nLead competitive bids, requests for proposals, pricing comparisons, and vendor selection processes where appropriate.\n\nNegotiate pricing, discounts, payment terms, contract duration, renewal provisions, and termination rights.\n\nIdentify opportunities to consolidate vendors, eliminate duplicate spending, and improve commercial value.\n\nVendor & Contract Management\nEstablish and maintain a central vendor and contract register covering business owners, contract values, payment terms, approval status, renewal dates, and notice deadlines.\n\nMaintain an organised repository of agreements, statements of work, order forms, amendments, and supporting vendor documentation.\n\nWork with business owners to monitor vendor performance and address service or commercial issues.\n\nCoordinate vendor offboarding and contract termination with the appropriate internal teams.\n\nRenewals & SaaS Spend\nOwn the company-wide renewal calendar and implement a 90/60/30-day review process for material contracts.\n\nReview business need, utilisation, license counts, and spending before renewal decisions.\n\nRenegotiate agreements and coordinate reductions or cancellations where appropriate.\n\nPrevent unintended automatic renewals and ensure contractual notice deadlines are met.\n\nPartner with IT and Security on SaaS, cloud, and technology purchasing decisions.\n\nPurchasing Controls & Vendor Onboarding\nBuild a scalable purchasing workflow covering business justification, budget verification, procurement review, required Security and Legal reviews, financial approval, contract execution, and vendor setup.\n\nEstablish purchasing thresholds, approval requirements, and purchase order processes where appropriate.\n\nCoordinate vendor onboarding and collect required contracts, tax forms, insurance certificates, payment terms, and other supporting documentation.\n\nEnsure banking information is collected through approved secure processes.\n\nEscalate purchasing exceptions to the VP of Finance.\n\nFinance & Accounting Coordination\nReconcile vendor records with accounting and accounts payable systems to identify missing documentation or unapproved purchases.\n\nProvide Accounting with executed agreements, payment schedules, and changes in contractual commitments.\n\nIdentify prepaid and multi-period agreements and support vendor-spend forecasting.\n\nMaintain clear coordination between Procurement and Accounting, with Accounting retaining responsibility for transaction recording and approved payments.\n\nCustomer Setup & Portal Administration\nPartner with Sales, Finance, and Accounting to set up customers in internal systems and external procurement, billing, and payment portals.\n\nCoordinate customer master data, billing contacts, purchase order requirements, invoicing instructions, tax documentation, and portal access.\n\nSupport customer account setup and maintenance in cloud marketplaces and procurement platforms, such as AWS Marketplace, Microsoft Azure Marketplace, Google Cloud Marketplace, Oracle, Zip, Coupa, PeopleSoft, SAP, and Workday.\n\nHelp resolve portal access, invoice submission, purchase order, and payment-processing issues.\n\nMaintain accurate customer setup records and communicate billing requirement changes to Accounting and Accounts Receivable.\n\nReporting & Process Improvement\nProvide visibility into vendor spend by department and category, SaaS and cloud costs, upcoming renewals, and contractual commitments.\n\nTrack negotiated savings, cost avoidance, unused licenses, duplicate vendors, and vendor concentration.\n\nDeliver regular procurement and spend reporting to the VP of Finance and executive leadership.\n\nDevelop practical policies for purchasing, competitive bidding, contract approvals, renewals, emergency purchases, and vendor offboarding.\n\nBuild controls that support sound financial decisions and efficient business operations.\n\nWhat You Will Bring\nRequired Qualifications\n5+ years of relevant experience in procurement, strategic sourcing, vendor management, purchasing, or a related function.\n\nExperience negotiating SaaS, technology, professional services, or comparable commercial agreements.\n\nStrong knowledge of vendor lifecycle management, contract administration, and renewal management.\n\nStrong analytical and financial skills, including the ability to evaluate pricing models, contract economics, and spending trends.\n\nExcellent organisational skills and the ability to manage multiple negotiations, renewals, and deadlines.\n\nClear written and verbal communication skills.\n\nExperience partnering with Finance, Accounting, IT, Security, Legal, and business leaders.\n\nThe ability to work independently and take ownership in a fast-paced, growing organisation.\n\nA bachelor’s degree in Business, Finance, Accounting, Supply Chain, Operations, or a related field, or equivalent relevant experience.\n\nPreferred Qualifications\nExperience in a SaaS, cybersecurity, cloud, or technology company.\n\nExperience building or formalising a procurement function.\n\nFamiliarity with cloud purchasing and enterprise software agreements.\n\nExperience with Xero, Bill.com, procurement platforms, or similar financial systems.\n\nFamiliarity with security and privacy reviews, SOC 2 environments, and technology vendor risk management.\n\nExperience with customer procurement portals, cloud marketplaces, or customer onboarding administration.\n\nA procurement certification such as CPSM, CPSD, or equivalent is beneficial but not required.\n\nWhat Success Looks Like\nDuring your first year, you will:\nEstablish a complete, reliable company-wide vendor and contract register.\n\nImplement a consistent renewal review process with clear ownership and advance notice.\n\nCreate a standard purchasing workflow and approval framework.\n\nGive leadership accurate visibility into vendor spending and contractual commitments.\n\nIdentify unused software, duplicate purchases, and unnecessary renewals.\n\nDeliver measurable savings or cost avoidance through negotiations and spend management.\n\nImprove vendor documentation and cross-functional coordination.\n\nEstablish reliable customer setup and portal administration processes.\n\nWho Will Thrive Here\nYou enjoy building a function while doing the work. You can move from negotiating a significant technology agreement to resolving a vendor onboarding issue, tracking a renewal deadline, or coordinating customer portal requirements.\nYou bring commercial judgment, attention to detail, and the confidence to work independently without a large procurement team behind you.\nCompensation & Location\nAnnual base salary: $145,000-$165,000.\n\nAnnual target bonus: 10% of base salary.\n\nEquity: Eligible for stock options based on level and experience.\n\nLocation: Palo Alto / San Francisco Bay Area, with a hybrid working arrangement.","description_format":"text","description_chars":8425,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Equity","Hybrid work","Stock options"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Supply Chain","Cybersecurity","Cloud Security","DevSecOps"],"lifecycle":[{"event":"open","at":"2026-10-19T18:31:13Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":5,"expected_fill_days":36,"reasons":["conf:0","win:early"],"computed_at":"2026-10-25T05:49:26Z"},"pay":{"stated_usd_annual":165000,"is_top_pay":true},"html_url":"https://alion.io/job/rapidfort-procurement-vendor-management-manager","json_url":"https://alion.io/job/rapidfort-procurement-vendor-management-manager.json","meta":{"generated_at":"2026-10-25T15:21:31Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":22191,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-26T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1398},"rest":"https://alion.io/mcp/rest/get_company?id=1398"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Frapidfort-procurement-vendor-management-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Frapidfort-procurement-vendor-management-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Frapidfort-procurement-vendor-management-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/rapidfort-procurement-vendor-management-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Frapidfort-procurement-vendor-management-manager"}]}