{"id":1675845,"url":"https://alion.io/job/rauch-administrative-assistant","title":"Administrative Assistant","company":{"id":372222,"name":"Rauch","domain":"rauch.dev","url":"https://alion.io/company/rauch","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Paylocity","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New Albany, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":36000,"max_usd":63000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":2661},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-09-23T19:29:40Z","employer_posted_date":"2026-10-02","last_verified_at":"2026-10-08T00:04:27Z","board_verified":true,"closed_at":null,"days_open":14,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":14},"description":"Description\nJOB TITLE: Administrative Assistant - Children’s Services and FNC Day Program\nDEPARTMENT: Children’s Services and FNC Day Program\nSUPERVISOR’S TITLE: Director of Children’s Services and Director of FNC Day Program\nPOSITIONS SUPERVISED: None\nJOB STATUS: Full-Time, Non-Exempt\nSchedule: Monday-Friday: 8am-4pm\nSummary:\nProvide effective and efficient administrative, clerical, fiscal, recordkeeping, and program support for Fairmont Neighborhood Center’s Children’s Services and FNC Day Program. This position supports staff, clients, funders, stakeholders, vendors, and the general public while maintaining accurate records, confidential client files, billing documentation, databases, reports, and office systems. The Administrative Assistant also supports agency planning, safety, compliance, and overall operational needs.\nKey Responsibilities:\nPerform day-to-day reception, clerical, administrative, and fiscal functions for Children’s Services and the FNC Day Program\nCreate reports, forms, newsletters, correspondence, and other documents as requested\nReceive, inform, and direct office visitors in a timely, courteous, accurate, and friendly manner\nMaintain office supplies and ensure office equipment remains stocked and operational\nPrepare billing statements and track billing activities\nReview and submit First Steps billing for accuracy and completeness, including ICD-10 codes, provider and parent signatures, location codes, visit codes, and other required billing information\nManage and maintain petty cash for Children’s Services and track requisitions for Children’s Services and ADA/ACCESS\nRecord and maintain meeting minutes for staff meetings and other meetings as assigned\nMaintain Medicaid records and other program-specific documentation\nTransfer data to computer spreadsheets and maintain accurate program databases\nDevelop and maintain employer, client, program, and other required filing systems\nMaintain the confidentiality and security of client and agency records\nEnsure paperwork is filed promptly and that files are complete, accurate, and up to date\nLog required documents into tracking spreadsheets as part of the filing process\nMaintain other filing and recordkeeping systems as needed\nParticipate in agency committees and task forces to support quality improvement and effective agency operations\nMonitor building safety and security procedures and drills\nRefer building and grounds maintenance needs to appropriate personnel\nComplete all other duties as assigned by the supervisor\nQualifications & Skills:\nFamiliarity with Microsoft Office applications required\nStrong organizational and administrative skills\nAbility to manage clerical, administrative, fiscal, and recordkeeping functions accurately and efficiently\nStrong written, verbal, and electronic communication skills\nWord processing and spreadsheet knowledge and experience\nAbility to maintain accurate databases, records, reports, and filing systems\nAbility to handle confidential information professionally and ethically\nAbility to interact effectively with staff, clients, vendors, funders, stakeholders, employers, and the general public\nAbility to respond empathetically to individuals served\nPhysical & Work Requirements:\nConstant visual motor skills\nConstant manual skills\nFrequent sitting\nOccasional walking, bending, reaching, lifting/carrying, climbing steps, and standing\nOccasional local travel\nMust have access to and the ability to operate a motor vehicle\nValid driver’s license and proof of vehicle liability insurance required\nCertifications & Training Requirements:\nSuccessful completion of all required training competencies specific to the position\nAcquire and maintain CPR certification\nAcquire and maintain First Aid certification\nAcquire and maintain Bloodborne Pathogens certification\nAcquire and maintain CRT (Certified Restraint Training) certification\nAdditional Information:\nFor more information regarding the position, you may contact Deanne Woods at .\nRauch is a Drug-Free Workplace, an Equal Opportunity/Affirmative Action Employer and strong advocate of workforce diversity including individuals with disabilities and veterans\nRequirements\nEducation/Experience Requirements:\nHigh school diploma or equivalent\nMinimum of two years of office experience\nSalary 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