{"id":1675847,"url":"https://alion.io/job/rauch-first-steps-administrative-assistant","title":"First Steps Administrative Assistant","company":{"id":372222,"name":"Rauch","domain":"rauch.dev","url":"https://alion.io/company/rauch","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Paylocity","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New Albany, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":41000,"max_usd":72000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1575},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-09-21T18:56:14Z","employer_posted_date":"2026-10-02","last_verified_at":"2026-10-02T23:29:59Z","board_verified":false,"closed_at":null,"days_open":13,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":13},"description":"Description\nJOB TITLE: First Steps Administrative Assistant\nDEPARTMENT: Children’s Services\nSUPERVISOR’S TITLE: Director of Children’s Services\nPOSITIONS SUPERVISED: None\nJOB STATUS: Full-time\nSCHEDULE: Monday-Friday, 8:00 AM-4:00 PM\nSummary:\nProvide clerical and administrative support for the First Steps Network to help ensure services are managed accurately, ethically, and in compliance with applicable state and federal regulations. This role supports referrals, file maintenance, provider documentation, compliance tracking, and overall office coordination for the Children’s Services department.\nKey Responsibilities:\nMonitor provider compliance with state reporting requirements.\nLog, file, and assign referrals in a timely manner.\nManage and maintain client and contractor files.\nMonitor and manage First Steps shared email inboxes.\nEnsure files are complete, current, and compliant with filing requirements.\nNotify providers in advance regarding missing information or documentation.\nSend waiting lists and opening lists to therapists.\nTrack provider availability.\nSchedule quarterly therapist meetings and speakers.\nOrder food for meetings and create meeting certificates.\nParticipate in planning, committee work, and agency coordination as assigned.\nQualifications & Skills:\nEffective verbal, written, and typing skills for communication with staff, consumers, and vendors.\nKnowledge of computer data entry and related programs.\nStrong organizational and mathematical skills.\nAbility to work a flexible schedule.\nAbility to work effectively with a wide range of people and as part of a team.\nAbility to follow and enforce agency policies, procedures, and ethical standards.\nSuccessful completion of required agency and regulatory trainings.\nAbility to maintain confidentiality and handle records accurately.\nPhysical & Work Requirements:\nVisual motor skills: Constant.\nManual skills: Frequent.\nSitting: Frequent.\nWalking: Frequent.\nBending: Frequent.\nReaching: Occasional.\nLifting/carrying up to 25 lbs: Frequent.\nClimbing steps: Occasional.\nStanding: Frequent.\nLocal travel: Frequent.\nLong-distance travel: Occasional.\nCertifications & Training Requirements:\nCPR and First Aid.\nHuman Rights training.\nIncident Reporting training.\nAny other agency, BOIS, CARF, or regulatory trainings required by the employer.\nValid motor vehicle access, driver’s license, insurance, and registration as requested or required.\nAdditional Information:\nFor more information, contact Alicia Barnickle at .\nRauch is a Drug-Free Workplace, an Equal Opportunity/Affirmative Action Employer, and a strong advocate of workforce diversity including individuals with disabilities and veterans.\nPosted: 9/21/26\nRequirements\nEducation/Experience Requirements\nHigh school diploma or equivalent required.\nDegree, certification, or coursework toward a bachelor’s degree in Human Services, Accounting, or Social Services preferred.\n1 to 2 years of work experience in customer support.\nEffective written, electronic, oral, and computer skills necessary.\nSalary Description\n$14-$16","description_format":"text","description_chars":3083,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":["Flexible schedule"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-02T08:29:13Z"}],"visa":[],"liveness":{"score":55,"band":"ok","label":"Likely open","p_open":1,"p_active":0.727,"p_room":0.75,"age_days":12,"expected_fill_days":16,"reasons":["conf:30","win:late","comp:junior"],"computed_at":"2026-10-04T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/rauch-first-steps-administrative-assistant","json_url":"https://alion.io/job/rauch-first-steps-administrative-assistant.json","meta":{"generated_at":"2026-10-05T02:02:55Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":2710,"day_limit":5000,"remaining_today":2290,"minute_limit":60,"resets_at":"2026-10-06T00:00:00Z"}}}