{"id":1373926,"url":"https://alion.io/job/rawlings-mailroom-and-facilities-coordinator","title":"Mailroom and Facilities Coordinator","company":{"id":1802859,"name":"Rawlings","domain":"rawlings.com","url":"https://alion.io/company/rawlings-com","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"ADP","truth_index":{"grade":"A","score":95,"open_postings":3,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":139,"computed_at":"2026-10-24T06:02:35Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Saint Louis, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":34000,"max_usd":59000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":4005},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-22T17:24:00Z","employer_posted_date":"2026-09-22","last_verified_at":"2026-10-24T14:35:20Z","board_verified":true,"closed_at":null,"days_open":32,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":32},"description":"FLSA Status: Non-Exempt\nReports To: Facilities Administrator\nDepartment: People & Culture\nSchedule: Full-time, 5 days a week in office\nGeneral Overview\nMailroom & Facilities Coordinator is responsible for the daily management of mailroom, outbound and inbound shipments, and office services operations while supporting facilities-related activities across the organization. This position serves as a key resource for maintaining an organized, efficient, and welcoming workplace environment.\nIn addition to overseeing incoming and outgoing mail and packages, this role acts as the secondary support and backup to the Facilities Administrator. The Coordinator may assist with vendor management, office services, facilities coordination, employee support, workplace maintenance, and special projects to ensure business continuity and a positive employee experience.\nEssential Duties & Responsibilities\nShipping, Receiving & Mailroom Operations\nManage daily mailroom operations, including incoming and outgoing mail, packages, and courier services.\nReceive, sort, track, and distribute shipments from UPS, FedEx, DHL, USPS, Amazon, and other carriers.\nResearch and resolve unidentifiable or incomplete shipping and mailing addresses.\nCoordinate outbound shipments and verify count of outbound packages meeting shipping requirements and deadlines.\n Maintain accurate records, invoices, service logs, and vendor documentation.\nInvestigate shipment discrepancies, delivery issues, damaged goods, and carrier exceptions.\nMaintain records of incoming and outgoing shipments and support international shipping documentation as needed.\nMaintain inventory of shipping supplies, packing materials, office supplies, branded stationery, and mailroom equipment.\nEnsure the mailroom remains clean, organized, stocked, and operating efficiently.\nTroubleshoot shipping-related questions and serve as a liaison between carriers and employees.\nFacilities & Office Services Support\nServe as a secondary point of contact in the absence of the Facilities Administrator for office facilities requests, maintenance concerns, and workplace support needs.\nMonitor common areas, conference rooms, kitchens, and workplace amenities to ensure a professional and well-maintained environment.\nAssist with office setup, conference room readiness, furniture moves, and workspace adjustments.\nCoordinate vendor services including coffee service, vending, water stations, office supply providers, and related workplace vendors.\nTrack facility-related supplies and assist with ordering and inventory management.\nSupport workplace safety initiatives, emergency preparedness activities, and facility communications.\nAssist with employee events by coordinating room setup, deliveries, supplies, and logistical support.\nKnowledge, Skills & Abilities Required\n2+ years of experience in office administration, UPS and FedEx, facilities coordination, office services, logistics administration, or related experience.\nStrong customer service mindset with a professional and approachable demeanor.\nProficient in written and oral communication skills. \nExcellent organizational skills and ability to manage multiple priorities in a fast-paced environment.\nStrong problem-solving skills and attention to detail.\nProficiency in Microsoft Office, including Word, Excel, Outlook, and Teams.\nAbility to communicate effectively with employees, vendors, building management, and external partners.\nAbility to work independently while exercising sound judgment and initiative.\nExperience coordinating vendors, office services, facilities requests, or workplace operations is preferred.\nPhysical Requirements\nRegularly required to sit, stand, walk, reach, and use hands for handling materials and equipment.\nFrequently move throughout the office to support mailroom and facilities operations.\nOccasionally lift, move, or carry items weighing up to 55 pounds.\nSpecific vision abilities include close vision, distance vision, and color vision.\nAbility to communicate effectively in person, by telephone, and through written correspondence.\nWorking Conditions\nCorporate office environment with regular movement throughout the facility. This role requires frequent walking, standing, lifting, and transporting packages, supplies, and equipment. This role requires you to be in office 5 days a week.\nRawlings Sporting Goods Total Compensation Package:\nThe health, well-being and financial stability of our employees are a high priority to us. Our benefit plan includes competitive compensation and a full range of life and career enhancing benefits. We offer the following benefits to all full-time employees:\nComprehensive medical/dental/vision plans\nCompany paid life and disability insurance.\nPaid Parental Leave\nEmployee Assistance Program.\n401k (fully vested immediately) with Company match.\nPaid time off\nPaid holidays\nOpportunities for advancement\nEmployee Discount Program\nThis job description does not list all the duties of the job. Position may be required to perform other duties as needed.","description_format":"text","description_chars":5040,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["401k plan","Parental leave"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Consumer Goods","Sporting Goods"],"lifecycle":[{"event":"open","at":"2026-09-28T05:50:04Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.859,"p_room":1,"age_days":31,"expected_fill_days":139,"reasons":["conf:4","win:early","comp:junior"],"computed_at":"2026-10-24T06:02:35Z"},"pay":null,"html_url":"https://alion.io/job/rawlings-mailroom-and-facilities-coordinator","json_url":"https://alion.io/job/rawlings-mailroom-and-facilities-coordinator.json","meta":{"generated_at":"2026-10-24T17:34:34Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":25574,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-25T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1802859},"rest":"https://alion.io/mcp/rest/get_company?id=1802859"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Frawlings-mailroom-and-facilities-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Frawlings-mailroom-and-facilities-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Frawlings-mailroom-and-facilities-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/rawlings-mailroom-and-facilities-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Frawlings-mailroom-and-facilities-coordinator"}]}