{"id":4295526,"url":"https://alion.io/job/rb-global-planning-scheduling-team-leader","title":"Planning & Scheduling Team Leader","company":{"id":2965322,"name":"RB Global","domain":"rbglobal.com","url":"https://alion.io/company/rbglobal","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"B","score":78,"open_postings":49,"ghost_share":0,"stale_share":0.898,"repost_share":0,"time_to_fill_p50_days":33,"computed_at":"2026-11-12T10:38:37Z"}},"role":"Management","role_family":"Management","seniority":"lead","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Banbury, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-11-13T14:01:43Z","employer_posted_date":"2026-11-13","last_verified_at":"2026-11-14T01:03:07Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Planning & Scheduling Team Leader\nOverall responsibility for the effective regional planning and scheduling of drivers and vehicles to maximise payload utilisation for vehicle collections and deliveries. Lead and manage a team of planners and schedulers within the allocated region, overseeing day-to-day operations to ensure efficient resource allocation, cost-effective driver management and strict compliance with all relevant legal and operational requirements. Drive team performance and ensure the effective coordination of regional planning and scheduling activities to maximise operational efficiency and consistently achieve contractual Service Level Agreements (SLAs).\nKey Responsibilities:\nLead and oversee the day-to-day regional planning and scheduling of vehicle collections and deliveries, ensuring routes are cost-effective, payload capacity is maximised and geographically compatible work is allocated efficiently.\nLead, manage and develop a team of planners and schedulers within the allocated region, providing clear direction, setting expectations and ensuring individual and team objectives align with regional and business requirements.\nMonitor regional workloads through internal systems, ensuring drivers and vehicles are assigned to the correct work, priorities are managed appropriately and available resources are utilised effectively.\nPlan and schedule loads and routes that deliver the best commercial outcomes for the company, working collaboratively with internal stakeholders to minimise vehicle downtime, maximise fleet utilisation and maintain service levels.\nTake responsibility for the regional subcontracting function, ensuring subcontractors are effectively utilised to support operational requirements, supplement the company’s own fleet capacity and meet regional collection and delivery demands.\nManage the allocation and scheduling of work to subcontractors within the region, ensuring appropriate capacity, geographical coverage, cost-effective utilisation and achievement of contractual Service Level Agreements (SLAs).\nOversee the onboarding, approval, performance monitoring and auditing of subcontractors within the region, ensuring compliance with company standards, operational requirements and relevant contractual obligations.\nMonitor subcontracting costs, capacity and performance, identifying opportunities to improve efficiency, control expenditure and maximise the commercial benefits of using subcontractors alongside the company’s own fleet.\nBuild and maintain effective working relationships with subcontractors and internal stakeholders to ensure sufficient capacity is available to meet regional demand, resolve operational issues and maintain continuity of service.\nMonitor subcontractor performance against agreed KPIs and SLAs, addressing service failures and performance concerns promptly and escalating significant issues where appropriate.\nTake responsibility for the regional recruitment process, working with the People Team and relevant stakeholders to identify resourcing requirements, attract suitable candidates, conduct interviews and ensure effective onboarding and integration of new employees.\nDevelop talent within the team by identifying skills gaps, supporting training and development, coaching individuals and creating opportunities for progression and succession planning.\nManage employee performance through regular reviews, objective setting, feedback and performance improvement plans where required, recognising strong performance and addressing underperformance promptly and fairly.\nManage employee relations (ER) matters within the region, including attendance, absence management, conduct, capability, grievances and disciplinary matters, in line with company policies and procedures and in consultation with the People Team where appropriate.\nManage team attendance, resource planning and staffing availability, ensuring appropriate cover is maintained for annual leave, sickness and other planned or unplanned absences.\nPromote a positive, inclusive and accountable team culture, encouraging engagement, collaboration, continuous improvement and high standards of customer service.\nOversee the preparation and organisation of driver run schedules, including the coordination and authorisation of overtime, early starts, late finishes and weekend working in conjunction with Transport Managers, ensuring compliance with applicable drivers’ hours, break and rest-period regulations.\nLiaise with Transport Managers to coordinate driver availability, manage driver absence and arrange shift cover in accordance with agreed departmental procedures\nMaintain accurate daily records of vehicles collected, delivery and collection instructions, work allocation and other relevant operational data to support effective planning, scheduling and performance monitoring.\nEnsure all run schedules are accurate and supported by the necessary documentation, collection and delivery details, maps and special instructions before drivers depart.\nMaintain effective communication with drivers and operational colleagues throughout the day to confirm collection and delivery schedules, respond to queries, resolve operational issues and minimise disruption to planned activities.\nMonitor, analyse and report on regional operational performance through KPIs and management reports generated from internal systems, identifying areas for improvement and implementing actions to achieve operational, commercial and service delivery targets.\nTake accountability for regional performance against agreed KPIs, budgets and service levels, ensuring effective use of resources, cost control and continuous improvement across planning, scheduling and subcontracting activities.\nProactively identify and resolve issues that may affect service delivery, vehicle utilisation, team performance, subcontracting costs or contractual SLAs, escalating significant concerns to the relevant Transport Manager or other appropriate stakeholders.\nEnsure regional planning, scheduling and subcontracting activities comply with relevant legislation, company policies, operational procedures, contractual requirements and health and safety standards.\nWork collaboratively with the other Regional Planning & Scheduling Team Leaders and relevant operational stakeholders to promote consistency, share best practice and support the overall performance of the wider UK planning, scheduling and subcontracting function.\nUndertake any other duties as may reasonably be required, commensurate with the grade and responsibilities of the post.\n Person Specification Skills & Experience Required\nMinimum 3 years experience in Transport planning & Scheduling ideally within vehicle logistics or a similar transport operation.\nExperience of leading, managing or supervising a team, including setting objectives, monitoring performance and supporting employee development.\nExperience working in a busy, fast-paced and pressured operational environment, managing competing priorities and changing demands.\nExperience of planning and scheduling drivers, vehicles, loads and routes to maximise utilisation and operational efficiency.\nExperience of managing subcontractors, including work allocation, performance monitoring, cost control and service delivery.\nExperience of recruitment, onboarding, attendance management, performance management and employee relations processes.\nExperience of managing operational costs, improving efficiency and identifying commercial opportunities\nKnowledge\nGood IT skills, including confidence using operational systems, transport planning software, Microsoft Office and reporting tools.\nExcellent knowledge of the UK road network and geographical locations.\nKnowledge of drivers' hours, breaks and rest-period requirements and relevant transport legislation.\nUnderstanding of subcontractor management, commercial cost control and service-level performance.\nUnderstanding of people management practices, including recruitment, employee development, performance management and employee relations.\nKnowledge of KPI reporting, performance analysis and continuous improvement techniques.\nQualifications/Certificates/Education\nEssential\nGood standard of general education, including GCSE-level English and Maths or equivalent.\nDesirable\nRelevant management, leadership or transport-related qualification.\nIOSH qualification.\nPersonal Qualities/Other\nStrong leadership skills, with the ability to motivate, engage and develop a team.\nExcellent organisational skills and the ability to prioritise workloads effectively under pressure.\nAbility to work independently, use initiative and make sound operational decisions.\nStrong communication and interpersonal skills, with the ability to build effective relationships with colleagues, drivers, subcontractors and stakeholders.\nCommercially aware, with a focus on cost control, productivity, fleet utilisation and service delivery.\nStrong problem-solving and decision-making skills, with the ability to respond effectively to operational challenges.\nAccountable and results-driven, with a commitment to achieving KPIs, contractual SLAs and regional objectives.\nFlexible and adaptable, with the ability to respond to changing workloads and operational requirements.\nFair, consistent and professional approach to people management, including handling sensitive employee matters appropriately.\nCollaborative approach, with the ability to work effectively with other Regional Planning & Scheduling Team Leaders to achieve consistent standards across the wider operation.\nCommitment to continuous improvement, high standards of compliance and excellent customer service.","description_format":"text","description_chars":9668,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":["Annual leave"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Auctions","Marketplaces"],"lifecycle":[{"event":"open","at":"2026-11-14T01:03:07Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring 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