{"id":1244547,"url":"https://alion.io/job/rbc-executive-assistant","title":"Executive Assistant","company":{"id":1757835,"name":"Royal Bank of Canada","domain":"rbc.com","url":"https://alion.io/company/rbc-com","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Phenom","truth_index":{"grade":"A","score":100,"open_postings":40,"ghost_share":0.025,"stale_share":0,"repost_share":0.05,"time_to_fill_p50_days":12,"computed_at":"2026-10-10T05:45:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New York, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":75000,"max":105000,"currency":"USD","period":"year","gross":null,"usd_annual":105000},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-20T00:00:00Z","employer_posted_date":"2026-10-11","last_verified_at":"2026-10-12T03:31:40Z","board_verified":true,"closed_at":null,"days_open":22,"trust":{"level":"ok","repost_count":1,"flags":[],"days_open":21},"description":"Job Description\nJob Description\nWhat is the opportunity?\nProvide Senior level administrative support to leadership team for RBC US\n\nMaintain extremely busy outlook calendars and manage the coordination and logistics of both internal and external meetings for team.\n\nManage complex scheduling across internal and external stakeholders\n\nHelp organize and execute events for executive team and external onsite meetings\n\nArrange and coordinate domestic and international travel agendas\n\nProcess expense reports for senior leaders, assist with expense pre-approval process and ensure all policies are followed and items are processed within provided guidelines\n\nAct as a subject matter expert for the team, regarding T&E as well as other policies and procedures\n\nArrange all aspect of in person and virtual meetings\n\nEnsure the executive is well-prepared for meetings and events\n\nManage the Contingent Workforce Management (CWM) and Statement of Work (SoW) processes for the team, including but not limited to, onboarding and offboarding consultant / contractor resources\n\nAssist with technology requests, supply orders and miscellaneous queries\n\nAssist with recruiting, staff on-boarding, and staff off-boarding, which includes requesting equipment setup and system access\n\nCreate and edit spreadsheets and presentations, including printing, copying, collating and binding, for internal and external meetings\n\nHandle regular activities without prompting, and advise in advance of issues or delays\n\nWork cooperatively with other team members in positive partnership to support and provide overall coverage and backup support\n\nAdapt quickly to shifting priorities and make judgment calls in ambiguous situations\n\nLead and coordinate ad hoc projects as requested\n\nWhat do you need to succeed?\nAt least 5-7+ years supporting senior executives within the finance industry\n\nThe ideal candidate will be experienced in handling a wide range of administrative and executive support tasks, able to work independently, and capable of maintain a high level of professionalism\n\nIncredible organizational skills, attention to detail, and time management\n\nA natural problem-solver who is calm under pressure and thrives in fast-paced environments\n\nAble to handle confidential information with discretion\n\nSkilled at handling multiple tasks and confident in communicating priorities if needed\n\nEmotionally intelligent and able to build trust and rapport with senior leaders\n\nDriven, curious, and eager to take on more responsibility over time\n\nBachelor’s degree or equivalent\n\nAbility to work in a dynamic, fast-paced environment\n\nAbility to organize, prioritize, multi-task and solve problems efficiently\n\nHigh attention to detail\n\nStrong written and verbal communication skills\n\nHigh proficiency in Microsoft applications - Outlook, Word, Excel, PowerPoint\n\nExhibits sound judgement and decision-making abilities\n\nAbility to interact effectively and establish good working relationships with other internal and external personnel\n\nExcellent telephone etiquette\n\nSelf-starter with ability to work independently\n\nTech Savvy - proficient in Microsoft Office Suite and willingness to learn various video conferencing platforms (webex, zoom, teams)\n\nWhat’s in it for you?\nWe thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.\nA comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable\n\nLeaders who support your development through coaching and managing opportunities\n\nAbility to make a difference and lasting impact\n\nWork in a dynamic, collaborative, progressive, and high-performing team\n\nOpportunities to do challenging work\n\nOpportunities to building close relationships with clients\n\nThe good-faith expected salary range for the above position is $75,000- $105,000 depending on factors including but not limited to the candidate’s experience, skills, registration status; market conditions; and business needs. This salary range does not include other elements of total compensation, including a discretionary bonus and benefits such as a 401(k) program with company-matching contributions; health, dental, vision, life and disability insurance; and paid time-off plan.\nRBC’s compensation philosophy and principles recognize the importance of a highly qualified global workforce and plays a critical role in attracting, engaging and retaining talent that:\n· Drives RBC’s high-performance culture\n· Enables collective achievement of our strategic goals\n· Generates sustainable shareholder returns and above market shareholder value\nJob Skills\nAdaptability, Critical Thinking, Customer Service, Detail-Oriented, Financial Engineering, Financial Statement Analysis, Investments Analysis, Personal Development, Personal Initiative, TeamworkAdditional Job Details\nAddress:\nBROOKFIELD PLACE FKA 3 WORLD FINANCIAL CENTER, 200 VESEY STREET:NEW YORKCity:\nNew YorkCountry:\nUnited States of AmericaWork hours/week:\n40Employment Type:\nFull timePlatform:\nCUSOJob Type:\nRegularPay Type:\nSalariedPosted Date:\n2026-07-09Application Deadline:\nNote: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above\nOur Employment Opportunities\nAt RBC, we are guided by living shared values of Client First, Integrity, Collaboration, Respect and Excellence and winning together as One RBC. We believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.\nJoin our Talent Community\nStay in-the-know about great career opportunities at RBC. Sign up and get customized info on our latest jobs, career tips and Recruitment events that matter to you.\nExpand your limits and create a new future together at RBC. Find out how we use our passion and drive to enhance the well-being of our clients and communities at jobs.rbc.com.\nRBC is presently inviting candidates to apply for this existing vacancy. Applying to this posting allows you to express your interest in this current career opportunity at RBC. 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