{"id":2375782,"url":"https://alion.io/job/reachmobi-part-time-office-coordinator","title":"Part Time Office Coordinator","company":{"id":4420825,"name":"ReachMobi","domain":"reachmobi.com","url":"https://alion.io/company/reachmobi","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"BambooHR","truth_index":{"grade":"C","score":67,"open_postings":11,"ghost_share":0.545,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-26T05:57:25Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"part_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Philadelphia, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":36000,"max_usd":64000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":4386},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-01T00:00:00Z","employer_posted_date":"2026-10-01","last_verified_at":"2026-10-26T09:22:28Z","board_verified":true,"closed_at":null,"days_open":25,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":25},"description":"Position Overview\nReachMobi is seeking a highly organized, service-oriented Part-Time Office Coordinator to support our Philadelphia office operations. This role is responsible for creating a welcoming, organized, and productive workplace experience for employees, candidates, and visitors.\nThe Office Coordinator will serve as the onsite point person for day-to-day office needs, ensuring the workspace is well maintained, supplies are stocked, employees have what they need, and office operations run smoothly. This individual thrives in a fast-paced environment, takes initiative, and enjoys creating a positive workplace experience.\nTo best support our Philadelphia team and office operations, this role is performed onsite in our Philadelphia office Tuesday through Thursday from 9:00 AM-5:00 PM.\nPrimary Responsibilities\nOffice Operations & Workplace Experience\nServe as the primary onsite contact for Philadelphia office operations.\nEnsure workspaces, meeting rooms, and common areas are clean, organized, and ready for employees and visitors.\nMaintain office supplies, inventory, snacks, beverages, and general workplace needs.\nCoordinate office deliveries, mail, shipments, and vendor access.\nIdentify and address office needs proactively, escalating issues when necessary.\nPartner with the Bonita Springs Office Manager and Sr. Human Resources Director to maintain consistent workplace standards across offices. \nEmployee Experience & Hospitality\nCreate a welcoming, service-oriented office environment.\nGreet employees, candidates, visitors, and vendors professionally.\nSupport employee lunches, team gatherings, and office events.\nAssist with office celebrations, culture initiatives, and employee engagement activities.\nMaintain a positive and organized workplace experience for the Philadelphia team.\nFacilities & Vendor Coordination\nCoordinate with building management and vendors for office-related needs.\nReport and follow up on maintenance, repairs, and facility issues.\nHelp maintain office equipment, conference rooms, and shared spaces.\nEnsure meeting spaces are prepared and functioning properly.\nAdministrative Support\nSupport new hire office setup, including workspace preparation and welcome materials.\nAssist with onboarding and offboarding logistics as needed.\nAssist with special projects and other operational needs.\nQualifications\n2+ years of experience in office coordination, hospitality, administrative support, workplace operations, or a related field. \nStrong organizational skills and attention to detail.\nProfessional, friendly, and service-oriented communication style.\nAbility to work independently and proactively identify needs.\nStrong follow-through and ability to manage multiple priorities.\nComfortable working in a fast-paced technology environment.\nProficiency with Microsoft Office, Google Workspace, and ability to learn new systems quickly.\nSuccess in This Role Looks Like\nThe Philadelphia office feels welcoming, organized, and well maintained.\nEmployees have what they need to be productive.\nOffice needs are anticipated before they become problems.\nVisitors and candidates have a positive first impression of ReachMobi.\nThe individual takes ownership and follows through without needing constant direction.\nCore Competencies\nCommunication: Clear written and verbal communication with a professional presence.\nOrganization: Ability to manage details, prioritize tasks, and maintain a structured environment.\nService Mindset: Takes pride in supporting employees and creating a great workplace experience.\nAdaptability: Comfortable handling changing priorities and solving problems quickly.\nResourcefulness: Finds solutions, takes initiative, and gets things done.\nTeam Collaboration: Works effectively across teams and locations.\nValues\nAt ReachMobi, our core values guide how we work, make decisions, and show up every day. We move fast, take ownership, and focus on delivering results that matter. We rely on data to guide our decisions, challenge ourselves to continuously improve, and stay focused on winning as a team. We operate without drama or ego, treating others with respect and keeping our attention on the work.\nData Driven\nWe speak in data and act on what matters. Decisions are grounded in evidence, not assumptions, and we use data to focus on the work that has the greatest impact.\nGet Sh*t Done\nWe move fast, take ownership, and deliver. We focus on action over process and don’t get stuck in unnecessary meetings or red tape.\nBeat the Goat\nWe challenge the best and keep iterating until we win. We don’t settle for “good enough” and continuously look for ways to improve.\nNo Drama, No Egos, No As*holes\nWe treat others with respect, leave ego at the door, and focus on creating a collaborative environment where everyone can do their best work.\nBenefits Overview\nCompetitive hourly compensation\n401k match up to 4%\nComplimentary snacks and beverages\nNo dress code\nReachMobi is officially certified as a Great Place to Work!","description_format":"text","description_chars":4992,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["401k plan"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-12T18:33:44Z"}],"visa":[],"liveness":{"score":26,"band":"fade","label":"Fading","p_open":1,"p_active":0.478,"p_room":0.55,"age_days":25,"expected_fill_days":20,"reasons":["conf:1","stale_co","win:tail","comp:junior"],"computed_at":"2026-10-26T05:57:25Z"},"pay":null,"html_url":"https://alion.io/job/reachmobi-part-time-office-coordinator","json_url":"https://alion.io/job/reachmobi-part-time-office-coordinator.json","meta":{"generated_at":"2026-10-26T10:54:23Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":14730,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-27T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4420825},"rest":"https://alion.io/mcp/rest/get_company?id=4420825"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Freachmobi-part-time-office-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Freachmobi-part-time-office-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Freachmobi-part-time-office-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/reachmobi-part-time-office-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Freachmobi-part-time-office-coordinator"}]}