{"id":3886295,"url":"https://alion.io/job/reading-students-union-hr-administrator","title":"HR Administrator","company":{"id":2479956,"name":"Reading Students' Union","domain":"readingsu.co.uk","url":"https://alion.io/company/readingsu","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Teamtailor","truth_index":null},"role":"HR","role_family":"HR","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Reading, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":23968,"max":26462,"currency":"GBP","period":"year","gross":null,"usd_annual":35369},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-05T16:47:50Z","employer_posted_date":"2026-11-05","last_verified_at":"2026-11-14T00:38:42Z","board_verified":true,"closed_at":null,"days_open":8,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":8},"description":"HR Administrator - Reading Students’ Union\nLocation: University of Reading, Whiteknights Campus, Reading, Berkshire\nSalary: £23,968.16 - £26,462.78 per annum\nContract: Fixed term contract for 12 months\nHours: Full-time, 35 hours per week, Monday to Friday\nLocation: Office based\nClosing date: Monday 23 November 2026\nInterviews: Thursday 3 December 2026\nHelp create an outstanding employee experience and support the people who make a difference to students every day.\nAbout Reading Students’ Union\nWe are a dynamic, student-focused organisation dedicated to empowering students and enhancing their university experience. Our vision is to be a place for everyone, we inspire and empower students to change the world. Check out our exciting new strategy\nHR Administrator\nAre you highly organised, detail-oriented and passionate about delivering excellent customer service? Do you enjoy coordinating processes, maintaining accurate records and helping people navigate employment-related matters with confidence?\nWe're looking for a proactive and approachable HR Administrator to join our HR team. This is an exciting opportunity to play a key role in supporting the employee lifecycle, recruitment activities and HR operations across Reading Students' Union and Little Learners Nursery.\nAs the first point of contact for many HR enquiries, you'll help ensure colleagues, managers and candidates receive accurate information, excellent support and a positive experience throughout their journey with us.\nWhat You'll Do\nYou'll provide high-quality administrative support across a wide range of HR activities, helping ensure our people processes run smoothly, compliance requirements are met and employees receive an excellent service.\nSupport HR Enquiries and Service Delivery\nManage the HR inbox and respond to routine enquiries professionally and promptly.\nProvide information from approved HR guidance and explain processes clearly.\nCoordinate appointments, reminders and HR administrative tasks.\nEscalate urgent or complex matters to the appropriate manager.\nHelp ensure HR service standards and deadlines are consistently achieved.\nCoordinate Recruitment and Appointments\nSupport vacancy advertising, candidate communications and interview arrangements.\nCoordinate recruitment administration and maintain accurate records throughout the hiring process.\nSupport student staff recruitment campaigns and recruitment events.\nArrange references and pre-employment checks.\nSupport fair and inclusive recruitment practices across the organisation.\nSupport Onboarding and Probation\nCoordinate right-to-work, qualification and DBS checks where appropriate.\nMaintain induction schedules and onboarding checklists.\nLiaise with managers, IT and other departments to ensure a smooth start for new employees.\nSupport payroll setup activities for new starters.\nMonitor probation reviews and follow up on outstanding actions.\nSupport Employee Changes and Leavers\nMaintain accurate employee records and process approved changes.\nSupport absence recording and leave administration.\nCoordinate leaver processes, including references, equipment returns and system access removal.\nMaintain accurate records and ensure timely completion of actions.\nCoordinate Learning, Engagement and Communications\nArrange training bookings and maintain training records.\nSupport HR inductions for employees and Sabbatical Officers.\nHelp coordinate staff surveys, engagement activities and recognition events.\nTrack feedback and support the delivery of follow-up actions.\nMaintain HR Systems and Compliance\nMaintain accurate HR systems, databases and employee records.\nEnsure information is stored securely and in line with data protection requirements.\nMaintain HR templates, documentation and policy records.\nSupport compliance monitoring and HR improvement projects.\nHelp improve processes, checklists and workflows.\nAbout You\nWe're looking for someone who is organised, reliable, approachable and committed to providing excellent customer service.\nEssential\nGCSE Maths and English (Grade C or equivalent).\nExperience managing confidential records and competing priorities in a busy administrative environment.\nExcellent organisational skills and attention to detail.\nStrong written and verbal communication skills.\nExperience responding to enquiries and providing customer-focused support.\nConfidence using Microsoft 365, including Word, Excel, Outlook and Teams.\nAbility to organise meetings, maintain trackers and manage administrative processes.\nAbility to work accurately with data, records and reports.\nA proactive approach to following up actions and meeting deadlines.\nCommitment to inclusion, equality and excellent service delivery.\nDesirable\nKnowledge of HR practices through study or practical experience.\nExperience coordinating recruitment, onboarding or similar people processes.\nExperience of HR administration, payroll inputs or high-volume recruitment.\nUnderstanding of right-to-work and pre-employment compliance processes.\nExperience within a Students' Union, charity, education or nursery environment.\nKnowledge of employee lifecycle administration and HR systems.\nWhy Join Us?\nInclusive and supportive team culture.\n35 days' annual leave including Christmas and Easter closure days.\nProfessional development opportunities.\nUnique working environment in the heart of a vibrant Students’ Union, set on a stunning, green campus.\nReady to start or build your HR career in a supportive and people-focused environment? Apply today!\nCommitted to equality, celebrating diversity and embedding sustainability, building an inclusive workplace and a brighter future for all.","description_format":"text","description_chars":5652,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Annual leave","Professional development"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Events & Ticketing"],"lifecycle":[{"event":"open","at":"2026-11-06T19:44:34Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":6,"expected_fill_days":26,"reasons":["conf:4","win:early"],"computed_at":"2026-11-12T10:38:37Z"},"pay":{"stated_usd_annual":35369,"is_top_pay":false},"html_url":"https://alion.io/job/reading-students-union-hr-administrator","json_url":"https://alion.io/job/reading-students-union-hr-administrator.json","meta":{"generated_at":"2026-11-14T03:13:45Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":4720,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-15T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2479956},"rest":"https://alion.io/mcp/rest/get_company?id=2479956"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Freading-students-union-hr-administrator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Freading-students-union-hr-administrator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Freading-students-union-hr-administrator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/reading-students-union-hr-administrator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Freading-students-union-hr-administrator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3886295}},{"tool":"search_jobs","arguments":{"company":"readingsu.co.uk","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3886295},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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