{"id":450184,"url":"https://alion.io/job/ready-office-manager","title":"Office Manager","company":{"id":173864,"name":"Ready","domain":"ready.net","url":"https://alion.io/company/ready-3","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Ashby","truth_index":{"grade":"B","score":75,"open_postings":4,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-25T05:49:26Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["San Carlos, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":100000,"max":120000,"currency":"USD","period":"year","gross":null,"usd_annual":120000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Wi-Fi","optional":false}],"status":"live","first_seen_at":"2026-06-27T00:37:52Z","employer_posted_date":"2026-10-07","last_verified_at":"2026-10-25T14:49:59Z","board_verified":true,"closed_at":null,"days_open":120,"trust":{"level":"stale","repost_count":1,"flags":["stale"],"days_open":120},"description":"Location: FabLab - San Carlos, CA\nReady is a remote-first Public Benefit Corporation building the Utility Intelligence Platform that helps governments, utility operators, and consultants manage complex infrastructure programs end-to-end.\nAs Ready expands our hardware products, the Fab Lab in San Carlos has become an important part of how we build, test, and deploy. It's part workshop, part office, part event space, and part playground for the team - and we're looking for someone to make sure it all runs smoothly.\nWe're looking for a FabLab Office & Facilities Manager to own the day-to-day experience and operations of our San Carlos facility. You'll keep the space safe, organized, stocked, functional, and ready for the team to do their best work. You'll manage vendors and building relationships, coordinate facility projects and improvements, support events and visitors, and build the systems that make the Fab Lab feel effortless to work in.\nThis is a highly hands-on role for someone who enjoys being the person who sees what needs to get done and makes it happen. You'll work across facilities, workplace, safety, purchasing, events, and light inventory/logistics - with a high degree of ownership and autonomy.\nThis is an onsite role based in San Carlos, CA, five days per week.\nAbout your role at Ready\nOwn the day-to-day operation of the Fab Lab, ensuring the space is clean, organized, functional, safe, and ready for work.\n\nManage workspace needs including furniture, storage, conference rooms, AV, printers, guest Wi-Fi, access control, and general office infrastructure.\n\nKeep kitchen, bathroom, safety, and workplace supplies stocked and proactively anticipate what the team will need.\n\nManage mail, packages, deliveries, returns, and other day-to-day office logistics.\n\nCoordinate new-hire onsite setup including desks, access, workspace needs, and safety orientation.\n\nServe as the primary point of contact for our landlord, property manager, building contractors, and facility vendors.\n\nCoordinate cleaning, maintenance, utilities, trash/recycling, security, landscaping, and other recurring building services.\n\nOwn facility projects from start to finish - gathering quotes, evaluating options, coordinating vendors, scheduling installations, and making sure work gets completed.\n\nHelp continuously improve the Fab Lab through projects such as security/access control, workspace improvements, storage, signage, equipment, and other facility upgrades.\n\nTrack facility expenses and provide a monthly view of workplace and facilities costs.\n\nOwn the administrative side of our workplace safety programs, including Cal/OSHA documentation, training records, inspections, and required logs.\n\nCoordinate recurring inspections and maintenance for fire extinguishers, sprinklers, eyewash stations, first-aid kits, and other safety equipment.\n\nMaintain required facility and environmental documentation and coordinate renewals or filings as needed.\n\nPartner with the Hardware and Engineering teams to ensure the space supports safe work around tools, equipment, materials, and fabrication activities.\n\nIdentify and escalate safety, facilities, or compliance risks before they become problems.\n\nKeep common Fab Lab supplies, safety equipment, consumables, and materials stocked and organized.\n\nCoordinate purchases across Amazon, Home Depot, specialty suppliers, and other vendors.\n\nMaintain basic inventory systems for office, safety, and Fab Lab consumables.\n\nCoordinate incoming packages, hardware, and materials and make sure deliveries get to the right team.\n\nSupport occasional outbound shipments, equipment moves, and deployment logistics as needed.\n\nCoordinate team events, all-hands, lunches, customer demonstrations, executive visits, and other gatherings at the Fab Lab.\n\nManage catering, room setup, AV, visitor access, and other event logistics.\n\nPartner with People, Hardware, Engineering, Product, and Story to make onsite experiences seamless.\n\nBe the person who makes sure the details are handled - from a customer demo to a team lunch to a last-minute Amazon delivery.\n\nBe the person who makes things happen\nNotice problems before someone has to ask you to solve them.\n\nBuild simple systems that make recurring work easy and automatic.\n\nJump between strategic projects and whatever needs to get done that day.\n\nOperate with a high degree of ownership, judgment, and autonomy in a fast-moving startup environment.\n\nA Bit About You\n3+ years of experience in office management, workplace, facilities, operations, hospitality, events, or a related role.\n\nExperience managing vendors, contractors, building relationships, or physical workplace operations.\n\nHighly organized with strong attention to detail and the ability to keep many moving pieces on track.\n\nA proactive problem-solver who sees what needs to happen and takes ownership without waiting to be asked.\n\nComfortable working hands-on in a physical environment and getting into the details when needed.\n\nStrong communication and interpersonal skills - you're comfortable working with everyone from vendors and contractors to executives and engineers.\n\nCalm, low-ego, and highly collaborative, with a bias toward action.\n\nComfortable working onsite five days per week and occasionally lifting/moving equipment and materials (25+ lbs).\n\nNice to Have:\nExperience supporting a workshop, lab, manufacturing, warehouse, construction, or other physical environment.\n\nFamiliarity with California workplace or safety requirements.\n\nExperience coordinating facilities projects, construction, office buildouts, or vendor installations.\n\nExperience with workplace safety programs or industrial safety training.\n\nExperience supporting hardware, manufacturing, telecom, infrastructure, or industrial teams.\n\nExperience managing inventory, purchasing, shipping, or other operational logistics.\n\nPhysical Requirements & Work Environment\nThe physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job with or without reasonable accommodation.\nExample:\nAbility to perform repetitive tasks involving hands, wrists, and arms for extended periods.\n\nAbility to stand and/or walk for extended periods during a work shift (up to 8 hours).\n\nAbility to lift, carry, push, and pull materials and equipment weighing up to 25 lbs.\n\nAbility to bend, stoop, kneel, crouch, and reach as required to perform assembly and inspection tasks.\n\nAbility to use hand tools, power tools, and test equipment safely.\n\nVisual and auditory ability sufficient to inspect components, read instrumentation, and respond to alarms or verbal instructions.\n\nWork may involve exposure to noise, moving mechanical parts, electronics, and varying temperatures typical of a manufacturing or lab environment.\n\nReady is committed to providing proper personal protective equipment (PPE) and reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and applicable state and local laws.\nAbout Ready\nCreative problem solvers approaching a legacy industry with a new point of view\n\nHumble but ambitious, knowledgeable but curious, persistent but not obnoxious\n\nConcise and effective in written and spoken communication\n\nOne team, one dream\n\nAbout what you get…\nCompetitive salary plus meaningful equity upside; salary range is $100,000-$120,000\n\nCompetitive (and ever expanding) benefits for employees and dependents\n\nOpportunities to learn and grow - all things startups\n\nA chance to play a role in defining the roadmap as we pursue a bold vision and and a big goal\n\nTo get away - we all convene 1-2x a year for [optional, encouraged] retreats\n\nWe’re actively shaping our benefits program: have a say in which benefits matter to you\n\nThe charter to realize a market that is set to receive $65 billion in grant funding across the United States\n\nEqual Employment Opportunity\nAt Ready, we believe that the best ideas come from people with different backgrounds, experiences, and perspectives. We are committed to creating an inclusive workplace where everyone has the opportunity to do their best work.\nReady is proud to be an Equal Opportunity Employer. We make all employment decisions based on qualifications, merit, and business needs, and do not discriminate on the basis of race, color, religion, creed, sex, sexual orientation, gender identity or expression, pregnancy, national origin, ancestry, age, disability, genetic information, veteran or military status, marital status, or any other status protected by applicable law.\nIf you need a reasonable accommodation during the hiring process, please let us know - we're happy to work with you to ensure an accessible and equitable experience.","description_format":"text","description_chars":8794,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Telecom Infrastructure","Field Service Management Software"],"lifecycle":[{"event":"open","at":"2026-09-06T08:23:49Z"},{"event":"close","at":"2026-09-12T08:54:12Z"},{"event":"reopen","at":"2026-09-28T18:59:15Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 2","filings_12m":2,"filings_prev_12m":2,"green_card_filings_12m":0,"median_offered_wage_usd":210000,"route":null,"cap_exempt":false,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":11,"band":"cold","label":"Long shot","p_open":1,"p_active":0.376,"p_room":0.28,"age_days":120,"expected_fill_days":31,"reasons":["conf:2","win:tail","crowd:"],"computed_at":"2026-10-25T05:49:26Z"},"pay":{"stated_usd_annual":120000,"is_top_pay":true},"html_url":"https://alion.io/job/ready-office-manager","json_url":"https://alion.io/job/ready-office-manager.json","meta":{"generated_at":"2026-10-25T15:41:49Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":22701,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-26T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":173864},"rest":"https://alion.io/mcp/rest/get_company?id=173864"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fready-office-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fready-office-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fready-office-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/ready-office-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fready-office-manager"}]}