{"id":4109227,"url":"https://alion.io/job/real-term-property-administrator","title":"Property Administrator","company":{"id":4420990,"name":"Realterm","domain":"realterm.com","url":"https://alion.io/company/realterm","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Dayforce","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Dorval, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-06T04:00:00Z","employer_posted_date":"2026-11-11","last_verified_at":"2026-11-12T16:29:00Z","board_verified":true,"closed_at":null,"days_open":37,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":37},"description":"Summary\nThe Property Administrator provides administrative and coordination support to Realterm’s Property Management team for the Canadian portfolio. This role supports property documentation, vendor follow-up, tenant communications, invoice and expense processing, travel coordination, and general administrative tasks. The position also provides backup reception support when required.\n Essential Duties and Responsibilities \nProvide general administrative support to Property Managers and the broader Property Management team\nAssist with organizing, maintaining and updating property files, contracts, certificates of insurance, tenant records, tenant correspondence and vendor documentation\nPrepare, track and follow up on vendor purchase orders, contracts, renewal documents, cancellation notices, signature requests and reports\nCoordinate vendor documentation and follow-up, including insurance certificate renewal requests, service-related inquiries and administrative updates\nPrepare and distribute tenant notices, parking letters and other tenant/property-related correspondence\nMaintain building inspection records, reports, utility folders, and other property-related documentation\nAssist with tracking deficiencies, confirming completion of work and completing related administrative follow-up\nAssign parking stickers and access codes, process related monthly charges and respond to routine tenant parking/access requests\nMaintain codification information, property contact lists, emergency contact lists and other reference materials\nSupport invoice corrections, invoice coding and invoice entry into Payscan\nPrepare weekly check registers\nProcess executive expenses and expense reports, as needed\nProvide backup reception coverage, including greeting visitors, directing calls, and coordinating and receiving deliveries.\nCoordinate travel arrangements for team members, including flights, hotels and conference reservations, as requested\nProvide filing, retrieval, scanning, digital filing and general administrative support\nPerform other administrative tasks and ad hoc projects in support of the Property Management team\n\nCompetencies \nAccountability\nCharacter, Trust, Integrity\nPlanning, Decision-Making & Initiative\nDevelopment & Learning\nCollaboration, Communication & Teamwork\nQualifications\nStrong administrative, organizational and follow-up skills.\nComfortable working with documents, spreadsheets, invoices, vendor records and routine office systems.\nProficient with Microsoft Office. Experience with Yardi is an asset but not required.\nClear verbal and written communication skills and a professional, service-oriented approach.\nComfortable communicating with tenants, vendors and internal team members in a client-facing environment.\nStrong French communication skills are required. English communication skills are also required for this role, as the position involves regular communication with tenants, vendors and internal stakeholders located outside Quebec.\nAble to manage multiple administrative priorities, follow instructions carefully and ask questions when clarification is needed.\nDetail-oriented, reliable and comfortable supporting a team in a fast-paced office environment.\n\nEducation and/or Experience\nHigh school diploma or equivalent required; college coursework or a diploma in administration, office management, real estate, accounting or a related field is an asset.\nOne to two years of administrative, office coordination, property administration, accounting support or related experience preferred.\nCandidates with strong administrative potential and limited direct property management experience will be considered.\n\nWork Environment \nThe position will work in a general office setting and may require travel, up to 10% of time annually, to remote office and property locations based on organizational/business needs. \n\nPhysical DemandsMust be able to remain in a stationary position for most of the workday, sit at a desk and consistently operate a computer. The person in this position must be able to access file cabinets and use standard office equipment. On occasion, they may need to lift boxes of up to 10 lbs.","description_format":"text","description_chars":4168,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[{"language":"French","level":"Upper-Intermediate (B2)","optional":false},{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-11-11T23:02:34Z"}],"visa":[],"liveness":{"score":35,"band":"fade","label":"Fading","p_open":1,"p_active":0.632,"p_room":0.55,"age_days":37,"expected_fill_days":26,"reasons":["conf:0","win:tail"],"computed_at":"2026-11-12T10:38:37Z"},"pay":null,"html_url":"https://alion.io/job/real-term-property-administrator","json_url":"https://alion.io/job/real-term-property-administrator.json","meta":{"generated_at":"2026-11-12T21:20:46Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":45140,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4420990},"rest":"https://alion.io/mcp/rest/get_company?id=4420990"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Freal-term-property-administrator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Freal-term-property-administrator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Freal-term-property-administrator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/real-term-property-administrator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Freal-term-property-administrator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4109227}},{"tool":"search_jobs","arguments":{"company":"realterm.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4109227},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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