{"id":4047932,"url":"https://alion.io/job/recording-academy-operations-coordinator-nashville-chapter","title":"Operations Coordinator, Nashville Chapter","company":{"id":715487,"name":"Recording Academy","domain":"grammy.com","url":"https://alion.io/company/grammy","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Nashville, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":21,"max":23,"currency":"USD","period":"hour","gross":null,"usd_annual":46000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-10T00:00:00Z","employer_posted_date":"2026-11-10","last_verified_at":"2026-11-11T06:10:38Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"This is a hybrid position requiring a minimum of three days per week in the Nashville, TN office.\nWHO WE’RE LOOKING FOR\nThe Recording Academy’s mission is to recognize musical excellence, advocate for the well-being of music makers and ensure music remains an indelible part of our culture. The Academy is a professional membership organization of musicians, producers, engineers, and recording professionals that is dedicated to improving the cultural condition and quality of life for music and its makers.\nWe’re looking for a highly motivated, idea-generating self-starter who will coordinate office operations, high-quality initiatives, programs, and content with professionalism for the Nashville Chapter. As part of the Nashville Chapter team, you will be responsible for developing and managing programs to ensure member retention, working with local outreach committees, and building coalitions in our Chapter city as well as the surrounding Chapter region. You will also be responsible for the day-to-day logistics of the Nashville Chapter office. You are a team player ready to roll up your sleeves with impeccable follow-through.\nWHAT YOU’LL DO\nWork with the Senior Executive Director to coordinate operations for the Nashville Chapter office:\nLiaison with the property manager and the Recording Academy’s Facilities Operations department.\nManage the schedule for shared meeting rooms including communicating with various stakeholders.\nLiaison with service vendors including researching best companies, scheduling services, discussing prices, and managing invoicing.\nKnow the building systems including security, internet, fire safety, etc.\nCoordinate in-office artist visits with Academy staff.\nHandle all office supplies and needs including general office supplies, postage, kitchen supplies, mail, UPS, FedEx, etc.\nFacilitate the Chapter’s Grammy U Program, interns, and temps:\nRecruit and facilitate interviews and the hiring process for Chapter Grammy U Reps.\nIn coordination with the Grammy U Program lead, work with the Grammy U Rep in training on programming, membership presentations and outreach, program Invitations and RSVP process, and copy writing.\nIn coordination with the Chapter Manager, structure a regular meeting schedule to monitor university and membership outreach and set yearly goals for Grammy U membership growth.\nFacilitate the recruitment, interview, and hiring process for temps and interns.\nServe as the staff liaison for a variety of Chapter committees:\nWork with committee chairs to schedule meetings and minutes.\nImplement follow-up materials including collaborating with the Chapter Manager on related program initiatives.\nExecute the Chapter’s social media marketing initiatives and strategy:\nWork closely with the Chapter Manager on each program’s social media needs, creating the social plan strategy in partnership with the Academy’s social media team and set timeline.\nManage the day-to-day administration of the Chapter’s Facebook Group and work to grow followers including best practices to utilize the platform.\nManage Chapter’s social media calendar.\nLegal Agreements:\nFacilitate all vendor and performance agreements and releases pertaining to Chapter programs and initiatives.\nWork closely with the Academy’s Legal Affairs and Executive Director department on agreements.\nEnsure timely delivery and receipt of signatures from vendors and program participants.\nProgramming:\nAttend all Chapter programs and Board meetings.\nWork closely with the Academy’s Communications department to book and manage Getty photographers and security guards as it pertains to Chapter programs.\nEnsure contracts for all security and catering/bartender requests are reviewed with the Academy’s Legal Affairs Department, signed promptly, and paid according to each vendor’s desired schedule, and event confirmation details are appropriately relayed ahead of each event.\nCoordinate with the Chapter Manager in liaising with the social media and editorial teams, coordinating support and activations for Chapter events.\nTrack RSVPs and coordinate check-in/registration at programs.\nOther programming duties as needed.\nSKILLS & EXPERIENCE\nBachelor’s Degree required, preferably in music business or related.\n3+ years of executive level administration experience in the music industry.\nProficiency in Outlook, Word, Excel, PowerPoint and various Microsoft applications.\nStrong marketing skills through social media.\nDemonstrated ability to maintain composure under pressure and make decisions/problem solve in high-stress situations.\nOutstanding organizational, time management, and multitasking skills.\nAdaptability to change and openness to innovative ideas.\nEffective verbal and written communication skills.\nProven ability to foster teamwork and contribute positively to team dynamics.\nMust be proactive with the ability to manage upwards.\nAbility to uphold the highest levels of integrity and ethics.\nPHYSICAL DEMANDS FOR CERTAN ROLES\nThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\nWhile performing the duties of this job, the employee is occasionally required to stand, walk, and sit for long periods of time, and work at a computer for long periods of time.\nThe employee will be required to lift and/or move up to 60 pounds.\nSALARY AND BENEFITS\nThe starting rate for this position is $21.70 to $23.50 per hour, benchmarked against industry standards. Rates for positions required to be in specific geographic locations reflect the corresponding labor market. \nThe actual offer extended will depend on the candidate's experience, qualifications, and the role's requirements. Positions working 20+ hours per week also receive our comprehensive benefits package (with medical, dental, and vision coverage, a 401k match, generous paid time off, and more).Click here for an overview of our company benefits.\nExplore our career opportunities to join a team that values creativity, innovation, and diversity.\nABOUT THE RECORDING ACADEMY AND ITS AFFILIATES\nRECORDING ACADEMY\nThe Recording Academy represents the voices of performers, songwriters, producers, engineers, and all music professionals. Dedicated to ensuring the recording arts remain a thriving part of our shared cultural heritage, the Academy honors music's history while investing in its future through the Grammy Museum, advocates on behalf of music creators, supports music people in times of need through MusiCares, and celebrates artistic excellence through the Grammy Awards-music's only peer-recognized accolade and highest achievement. As the world's leading society of music professionals, we work year-round to foster a more inspiring world for creators.\nLATIN RECORDING ACADEMY\nThe Latin Recording Academy is an international, membership-based organization comprised of Spanish- and Portuguese-speaking recording artists, musicians, songwriters, producers and other creative and technical recording professionals. The organization is dedicated to improving the quality of life and cultural condition for Latin music and its makers. In addition to producing the Latin Grammy Awards to honor excellence in the recorded arts and sciences, The Latin Recording Academy provides educational and outreach programs for the Latin music community either directly or through its Latin Grammy Cultural Foundation.\nLATIN GRAMMY CULTURAL FOUNDATION\nThe Latin Grammy Cultural Foundation is a charitable organization established by the Latin Recording Academy in 2014. The organization is dedicated to creating opportunities for the next generation of Latin music creators through scholarships, educational programs, grants, and access to creators and industry executives.\nMUSICARES\nA friend and ally of the music community, MusiCares was established by the Recording Academy to safeguard the health and well-being of all music people. A four-star charity and safety net in times of need, MusiCares offers confidential preventative, recovery, and emergency programs to address financial, medical, and personal health issues. Through the generosity of our donors and volunteer professionals, our dedicated team works across the country to ensure the music community has the resources and support it needs.\nGRAMMY MUSEUM\nThe Grammy Museum is a nonprofit organization dedicated to celebrating and exploring music from yesterday and today to inspire the music of tomorrow through music preservation, education, exhibitions, and public programming and aims to create a world in which shared love of music sparks curiosity, creativity, and community. Programs include Grammy in the Schools education programs that are offered year-round for students, teachers, and schools throughout the United States.\nEQUAL OPPORTUNITY\nThe Recording Academy, its affiliates, and the music industry have a strong culture of inclusion and respect for everyone. The Recording Academy makes intentional, courageous, and principled decisions for stronger business outcomes and ensures that all creators and professionals live and work in a fair and safe environment. It is the Recording Academy's policy to provide equal employment opportunities for all applicants and employees. The Recording Academy does not discriminate on the basis of race (nor traits historically associated with race, including, but not limited to hair texture and protective hairstyles), color, religion (including religious dress and grooming), creed, sex (including pregnancy, childbirth or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, family care status, military or veteran status, marital status, sexual orientation, gender, gender identity, gender expression, genetic information or any other characteristic protected by law. The Recording Academy will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship to the Recording Academy. 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