{"id":3014495,"url":"https://alion.io/job/red-bull-executive-assistant","title":"Executive Assistant","company":{"id":3648,"name":"Red Bull","domain":"redbull.com","url":"https://alion.io/company/red-bull","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SmartRecruiters","truth_index":{"grade":"B","score":75,"open_postings":251,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":24,"computed_at":"2026-10-27T05:46:45Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Santa Monica, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":64000,"max":96000,"currency":"USD","period":"year","gross":null,"usd_annual":96000},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true},{"name":"Outlook","optional":true}],"status":"live","first_seen_at":"2026-10-21T15:11:09Z","employer_posted_date":"2026-10-21","last_verified_at":"2026-10-27T02:08:28Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"In this position you will provide direct administrative support to the Executive Vice President of Distribution for Red Bull North America. Responsibilities will include but are not limited to: calendar management, coordination of meetings and travel (domestic/international), preparation of PowerPoint presentations, internal communications, report distribution and record-keeping, coordination of monthly tracking reports, and support to direct reports of EVP.\n EXECUTIVE SUPPORT\nCalendar & travel management for EVP (domestic and international).\nPlan and orchestrate meetings/conference calls across teams.\nProcess forms and expense reports.\nEnsure that tasks and projects are completed correctly and on time.\nProactively communicate follow-up information on all matters.\nRun/manage staff meetings including agenda coordination and timely action-oriented recaps.\nEVENTS & MEETING SCHEDULING, PLANNING, & COORDINATION\nLead the planning and production of all department level activities, including off-sites, workshops and team building events.\nManage and communicate Executives' calendars and assist with time management and prioritization.\nMaintain department calendar; schedule and coordinate regular and one-off department meetings, develop meeting agendas, and draft and distribute meeting minutes.\nProvide admin support to Distribution departments and their respective department heads as needed.\nPRESENTATIONS & COMMUNICATION\nCreate high quality PowerPoint presentations for EVP and other team members.\nLiaise with various departments communicating information, analysis or reports.\nRoute contracts through approval and signature.\nPLANNING AND ANALYSIS\nContribute to the development of long-term strategic missions, objectives, and appropriate KPIs across business segments and functions.\nProvide thorough analyses of business goals; identify helpful and harmful factors contributing to their success.\nDevelop scorecards, trackers, tools, and reports that assist the Distro LT in assessing performance.\nProvide quantitative analytic support on projects requiring financial or data analysis.\nEvaluate proper utilization and allocation of resources across business segments and functions.\nBUSINESS PROCESS IMPROVEMENT\nWork collaboratively with department leads to map and document current processes from end to end.\nConducts focus group interviews, collect, codify, and implement best practices from HQ, sharing nationally where appropriate.\nEvaluate the applications and/or workflow process and provide recommendations to leadership on process improvements or automation opportunities.\nDevelop improvements to business planning process to increase productivity and efficiency.\nManage business planning timeline and deliverables to ensure alignment across all levels of SaMo team.\nPartner with project leaders to effectively manage documentation and tracking of project milestones, schedules and resource needs.\nDevelop, enhance, and monitor project management methodologies ensuring that a streamlined process exists, and ensure that projects are implemented and successfully delivered to meet standards and requirements.\nADMINISTRATIVE TASKS\nOrganizing and maintaining team calendar.\nScheduling appointments, meetings and workshops, responsible for meeting minutes.\nMake travel arrangements and verification of travel costs.\nAssist in preparations for meeting and calls.\nResponsible for internal communications (collaboration, contact management etc.) and information flow, correspondence on behalf of the manager.\nFILING & ARCHIVE MANAGEMENT\nOnboarding of new employees.\nVerification of invoices, supporting the manager or administrative responsibility for budget management (FRE, SRE, TRE, budget closing, invoicing, tracking of budget, re-charges).\nCarrying out specific small projects & research, assist in projects.\nOther administrative duties as assigned (e.g., ordering office supplies, send FedEx).\nCOMMUNICATIONS AND TEAMWORK\nStrong interpersonal and influencing skills.\nProfessional/polished communication style.\nActively listens, expresses ideas/thoughts effectively.\nAbility to work with multiple managers and personality types.\nWorks within and outside formal lines of authority.\nPatient & humble - partners effectively with various stakeholders.\n 5+ years’ experience in positions related to sales and distribution with strong analytical skills\nFamiliarity with database related tools such as Circana IS a plus\nUnderstanding of P&L and business drivers\nUnderstanding of business insight/category management principles\nStrong MS Office Skills: Outlook, PowerPoint, Excel and Word, must be very proficient\nStrong written/verbal communication - professional writing skills (internal emails, etc.)\nExperience in coordinating large events & meetings preferred\nCapable of working well with diverse personalities\nExcellent organization and project management skills\n This position is open to U.S. citizens, U.S. permanent residents, or individuals who are currently authorized to work in the United States on a valid visa.\nThe base salary range for this position is $64,000 - 96,000 + cash incentives. Actual salary offers may vary based on work experience. The base pay range is subject to change and may be modified.\nOur current Benefits include:\nComprehensive Medical, Dental and Vision Plans, 401k Match, Family Leave, PTO & Paid Holiday Schedule, Pet, Legal, and Life Insurance, Tuition Reimbursement (Benefits listed may vary depending on the nature of your employment and/or work location).\nRed Bull North America, Inc. is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, age, or any other classification protected by Federal, state, or local law. We will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.","description_format":"text","description_chars":6073,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":["401k plan","Life insurance","Parental leave"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Soft Drinks","Motorsports"],"lifecycle":[{"event":"open","at":"2026-10-21T16:15:45Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 11 · green card filings: 2","filings_12m":11,"filings_prev_12m":12,"green_card_filings_12m":2,"median_offered_wage_usd":133269,"route":null,"cap_exempt":false,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":5,"expected_fill_days":24,"reasons":["conf:3","stale_co","velocity","win:early","comp:brand"],"computed_at":"2026-10-27T05:46:45Z"},"pay":{"stated_usd_annual":96000,"is_top_pay":true},"html_url":"https://alion.io/job/red-bull-executive-assistant","json_url":"https://alion.io/job/red-bull-executive-assistant.json","meta":{"generated_at":"2026-10-27T06:13:26Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":6308,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-28T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3648},"rest":"https://alion.io/mcp/rest/get_company?id=3648"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fred-bull-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fred-bull-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fred-bull-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/red-bull-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fred-bull-executive-assistant"}]}