{"id":3801786,"url":"https://alion.io/job/red-clover-collaborative-executive-assistant","title":"Executive Assistant","company":{"id":4483269,"name":"Red Clover Collaborative","domain":null,"url":"https://alion.io/company/red-clover-collaborative","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":null,"truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"part_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"inferred_payroll_markers","remote_working_hours":{"label":"CST","utc_offset_min":-6,"utc_offset_max":-6},"hiring_geo_confidence":"inferred","locations":[],"countries":[],"hiring_countries":["US"],"hiring_countries_total":1,"salary":{"min":33,"max":45,"currency":"USD","period":"hour","gross":null,"usd_annual":90000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Asana","optional":false},{"name":"SharePoint","optional":false},{"name":"Slack","optional":false}],"status":"live","first_seen_at":"2026-11-05T08:37:55Z","employer_posted_date":null,"last_verified_at":"2026-11-05T08:37:55Z","board_verified":false,"closed_at":null,"days_open":2,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":2},"description":"About the Organization:Mosaic is a national collaborative funder and field catalyst that boosts the collective power of climate, conservation, and environmental health and justice movements in the United States to achieve durable, population-scale wins. Directed by a Leadership Council of diverse and representative grassroots, NGO, and philanthropic leaders from across the country, Mosaic bolsters four key pillars of infrastructure necessary for transformative movements: Strong and resilient networks and coalitions rooted in trust; a deep bench of diverse, highly skilled leaders; advocacy tools and training for large-scale mobilization; and powerful, norm-shifting narratives. Mosaic has committed $32M in grant funding since 2020 to support collaborative projects and coordinated resources that are strengthening alliances, driving policy wins, shifting narratives, and galvanizing large-scale action.Impact is at the heart of Mosaic’s mission. As one of the only national collaborative funds exclusively focused on building movement infrastructure – the connections and shared resources all movements need – Mosaic is committed to building the power necessary for lasting environmental and social change. A stable climate, clean air and water, healthy communities, and thriving natural systems all hang in the balance during this critical decade. Mosaic was created in response to a collective recognition that, although the U.S. environmental movement has achieved historic victories, the pace and scale of the challenge we face demand even more. The environmental movement will only achieve climate and environmental goals with a stronger, better-connected movement that is capable of driving and sustaining meaningful change.Position Summary:\nThe Executive Assistant provides administrative and project coordination support to Mosaic’s Chief Executive Officer (CEO) and leadership team. This role ensures smooth day-to-day operations through proactive calendar and meeting management, travel coordination, meeting preparation and follow-up, project tracking, and general administrative support.\n\nThis is a part-time position at 10 hours per week.\nPrimary Responsibilities\n\nCalendar & Scheduling Support \n\nManage and optimize the CEO's calendar. \n\nSchedule internal/external meetings, including Leadership Council and Steering Committee sessions. \n\nCoordinate meeting logistics (Zoom links, agendas, reminders). \n\nProtect focus time and proactively resolve scheduling conflicts. \n\nSchedule full team meetings. \n\nManage CEO’s Zoom Scheduler, ensuring up to date. \n\nTravel Support \n\nBook travel including flight and lodging, ensuring all details are reflected in the calendar. \n\nBook conference registration. \n\nMeeting Preparation & Follow-Up\n\nConduct some light research ahead of meetings to support successful engagement, at direction of Director of Strategic Partnerships \n\nPrepare agendas, pull relevant documents, and organize pre-reads. \n\nTrack and manage action items and follow ups from meetings, with clear next steps, assignments to staff, and deadlines \n\nProject Coordination\n\nMaintain simple project trackers (e.g., recruitment for funder seats, Admin tasks and prioritization).\n\nMaintain Asana: Support deadline reminders and status updates, track tasks.\n\nHandle light data entry (e.g., contact lists, meeting rosters, meeting notes) in Salesforce\n\nManage digital documents and folders.\n\nAssist in maintaining version control of key documents. Assist Operations Manager with vendor forms, reimbursements, or basic document formatting.\n\nCode credit card expenses or reimbursements: gather receipts, enter expenses information into expense manager, submit for approval.\n\nThe Ideal Candidate\n\nYou are a highly organized, proactive, and detail-oriented professional with excellent communication skills and sound judgment. You anticipate needs, manage competing priorities, and provide reliable, thoughtful support to executive leadership. You are collaborative, resourceful, and adaptable, with a strong commitment to accountability, discretion, and follow-through. Above all, you bring integrity, initiative, and enthusiasm to advancing Mosaic’s mission of strengthening the environmental movement and driving lasting social and environmental change.Specific Experience Requested:\n\nHighly organized, excellent attention to detail.\n\nStrong communicator with discretion and confidentiality.\n\n Comfortable with SharePoint, Zoom, Slack, Asana and basic project tools.\n\nAble to work independently and remotely with minimal supervision.\n\nHigh emotional intelligence.\n\nAvailability: availability in CST at least 2-3 days a week between Mon – Thurs; no travel is anticipated for this role\n\nPrior experience working with Mosaic required.\n\nWorkplace, Compensation & Application\n\nWorkplace & Travel: This role is fully remote.\n\nCompensation: The pay for this role is $33 - $45 per hour.\n\nHow to Apply: To apply, please visit our Applicant Portal. Applications will be accepted until position is filled. We respectfully request no follow-up calls or emails.\n\nMosaic is an independent operating project ofMultiplier, a nationally recognized nonprofit that accelerates impact for sustainability-focused initiatives.\n\nMultiplier is committed to creating an inclusive, equitable, and accessible application process for all candidates. We recognize that the traditional hiring process can create barriers. If we can support your participation in the job application or interview process by providing specific assistance or accommodation, please reach out to . Requests for accommodations are confidential and will not impact your candidacy. \n\nOriginally posted on Himalayas","description_format":"text","description_chars":5676,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-11-05T11:32:45Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":1,"expected_fill_days":27,"reasons":["seen:1","win:early"],"computed_at":"2026-11-07T05:47:08Z"},"pay":{"stated_usd_annual":90000,"is_top_pay":true},"html_url":"https://alion.io/job/red-clover-collaborative-executive-assistant","json_url":"https://alion.io/job/red-clover-collaborative-executive-assistant.json","meta":{"generated_at":"2026-11-07T16:50:14Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":24112,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-08T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4483269},"rest":"https://alion.io/mcp/rest/get_company?id=4483269"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fred-clover-collaborative-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fred-clover-collaborative-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fred-clover-collaborative-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/red-clover-collaborative-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fred-clover-collaborative-executive-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3801786}},{"tool":"search_jobs","arguments":{"company":4483269,"detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3801786},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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