{"id":1705835,"url":"https://alion.io/job/redeemer-university-administrative-coordinator","title":"Administrative Coordinator","company":{"id":1051375,"name":"Redeemer University","domain":"redeemer.ca","url":"https://alion.io/company/redeemer-ca","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"BambooHR","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Ancaster, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":49264,"max":67244,"currency":"CAD","period":"year","gross":null,"usd_annual":47261},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":true}],"status":"live","first_seen_at":"2026-08-28T00:00:00Z","employer_posted_date":"2026-08-28","last_verified_at":"2026-10-21T18:18:52Z","board_verified":true,"closed_at":null,"days_open":55,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":55},"description":"The Position:\nRedeemer University is seeking a detailed-oriented and proactive Administrative Coordinator,to provide high-level administrative, operational, and project support to the Office of the President and the AVP, External Relations. This role serves as a key liaison across departments, playing a central role in executive calendar management, donor data tracking, event planning, and external stakeholder communications.\nPermanent Position, up to 100% FTE(this position may be scheduled 3 - 5 days/week, depending on the incumbent’s availability)\nPosition Type:New Position \nResponsibilities:\nCalendar & Meeting Coordination (20%)\nExecutive Scheduling: Coordinate complex meeting schedules for the President, President’s Office Manager, and AVP, External Relations to keep organizational priorities aligned.\nMeeting Preparation & Documentation: Prepare agendas, logistics, and pre-read materials for key meetings; serve as recording secretary to document decisions and action items.\nInstitutional Calendar Management: Coordinate cross-functional data collection among the Registrar, President, and Academic offices to maintain and communicate institutional dates across the university.\nDonor Caseload & Membership Coordination (15%)\nDatabase Management: Maintain up-to-date donor profiles in Blackbaud Raiser’s Edge, logging action items, updating contact info, and uploading essential records (proposals, gift agreements, impact reports).\nStewardship & Fundraising Support: Draft, review, and deliver donor proposals, impact reports, and correspondence to support fundraising lifecycles and donor retention.\nSchedule & Goal Tracking: Maintain annual meeting schedules for donors and external consultants to monitor progress toward annual strategic targets.\nGeneral Membership Renewal: Oversee the annual general membership renewal process, including reminder communications, website updates, payment tracking with Finance, and compliance with university bylaws.\nEvent Coordination (10%)\nEvent Planning & Logistics: Support planning and execution for recurring and special external events (e.g., Annual General Membership Meeting, guest lectures, donor engagement events).\nOn-Site Execution & Stakeholder Coordination: Facilitate cross-functional project meetings prior to events and deliver hands-on, on-site execution (requires occasional evening/weekend availability and access to a vehicle).\nHospitality & Catering: Coordinate catering and hospitality with Campus Services; review post-event vendor invoices for processing.\nExternal Communications & Marketing Coordination (10%)\nCommunications Logistics: Manage the review process for external communications originating from executive offices, collaborating closely with Marketing, Donor Relations, and Strategic Relations teams.\nScriptwriting & Script Library: Draft scripts for internal/external speaking engagements for the President and maintain the central President's Office script library.\nStakeholder Engagement: Facilitate daily stakeholder interactions via phone, email, mail, and in-person; coordinate preparation of thank-you calls and impact materials.\nAdministrative & Financial Support (5%)\nExpense Management: Prepare, log, and submit monthly and annual expense reports and receipts on behalf of the President and AVP, External Relations.\nAccounts Payable & Budget Support: Assist with invoice processing for institutional memberships and external partners; collaborate with leadership to monitor annual departmental budgets.\nPreferred Skills and Attributes:\nTechnical Skills: Proficiency with CRM systems (experience with Blackbaud Raiser’s Edge strongly preferred) and standard office productivity suites (Microsoft 365, Google Workspace).\nCommunication Skills: Excellent written and verbal communication skills, with a track record of drafting executive-level correspondence and meeting minutes.\nOrganizational Skills:Exceptional attention to detail, strong time-management ability, and proven success managing multiple competing deadlines.\nTravel & Schedule Flexibility: Ability to work occasional evenings and weekends for key events; access to a reliable personal vehicle is required.\nMission Alignment: Commitment to the mission, values, and vision of Redeemer University.\nOther Requirements:\nUnderstanding of Redeemer University (Mission, Values, and Reformed Christian identity)\nEducation/Training:\nEducation: A Bachelor’s Degree or a Diploma in Office Administration, plus additional certifications, such as CAP, CEAP, MOS, or CAPM.\nExperience:3+ years of administrative support experience, preferably supporting executive roles or working within high-volume advancement/external relations environments.\nPosition Reports to:Manager, President’s Office\nSalary Range: $49,264 -$67,244\nExpiry Date: Applications will be reviewed upon submission in an effort to expedite the hiring process. Candidates are encouraged to submit applications as soon as possible.","description_format":"text","description_chars":4946,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Education","Professional Services","Higher Education"],"lifecycle":[{"event":"open","at":"2026-10-02T14:49:38Z"}],"visa":[],"liveness":{"score":17,"band":"cold","label":"Long shot","p_open":1,"p_active":0.493,"p_room":0.35,"age_days":55,"expected_fill_days":23,"reasons":["conf:11","win:tail"],"computed_at":"2026-10-22T06:10:10Z"},"pay":{"stated_usd_annual":47261,"is_top_pay":false},"html_url":"https://alion.io/job/redeemer-university-administrative-coordinator","json_url":"https://alion.io/job/redeemer-university-administrative-coordinator.json","meta":{"generated_at":"2026-10-22T08:55:18Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":5328,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-23T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1051375},"rest":"https://alion.io/mcp/rest/get_company?id=1051375"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fredeemer-university-administrative-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fredeemer-university-administrative-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fredeemer-university-administrative-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/redeemer-university-administrative-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fredeemer-university-administrative-coordinator"}]}