{"id":1818363,"url":"https://alion.io/job/redesigned-executive-assistant-project-coordinator","title":"Executive Assistant & Project Coordinator","company":{"id":1936906,"name":"SHINE Technologies","domain":"shinefusion.com","url":"https://alion.io/company/shinefusion","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Paylocity","truth_index":{"grade":"A","score":95,"open_postings":6,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":60,"computed_at":"2026-10-12T06:55:09Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Janesville, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":75000,"max":95000,"currency":"USD","period":"year","gross":null,"usd_annual":95000},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Asana","optional":false},{"name":"Microsoft Excel","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false},{"name":"ChatGPT","optional":true},{"name":"Claude","optional":true},{"name":"Copilot","optional":true},{"name":"Microsoft Project","optional":true}],"status":"live","first_seen_at":"2026-10-02T19:36:28Z","employer_posted_date":"2026-10-04","last_verified_at":"2026-10-12T13:57:21Z","board_verified":true,"closed_at":null,"days_open":10,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":10},"description":"Description\nSHINE Technologies is seeking an Executive Assistant & Project Coordinator to provide high-level administrative and project support to members of SHINE’s executive team. The Executive Assistant & Project Coordinator manages complex calendars, travel, meetings, correspondence, and reporting for assigned executives, and coordinates projects for Marketing and other departments as assigned. The role requires exceptional attention to detail, sound judgment, and the ability to manage competing priorities for multiple leaders.\nThe base salary range for this position is $75,000 - $95,000 per year plus a comprehensive compensation package. Our salary ranges are determined by role, level, and location.\nDuties and Responsibilities:\nExecutive Administrative Support\nManages complex, frequently changing calendars for assigned executives; anticipates conflicts and prioritizes time around business needs.\nArranges detailed travel plans, itineraries, and agendas; prepares and reconciles expense reports accurately and on time.\nCoordinates internal and external meetings, including logistics, agendas, materials, and follow-up on action items.\nDrafts, edits, and proofreads correspondence, reports, and presentations to a high standard of accuracy and professional polish.\nBuilds and maintains spreadsheets, trackers, and reports in Excel, and creates and formats executive-ready presentations in PowerPoint.\nServes as a point of contact between assigned executives and internal teams, external partners, and other stakeholders.\nPrioritizes competing requests from multiple executives and follows through on tasks to completion, often under tight deadlines.\nMaintains organized and confidential files, records, and contact information.\nProvides coverage and support for other members of the administrative team as needed.\nProject Coordination\nManages multiple concurrent projects in Asana, including building project plans and timelines, assigning tasks, tracking deadlines, and keeping project boards accurate and up to date.\nCoordinates work across multiple stakeholders, including the marketing team, freelancers, agencies, internal subject matter experts, executives, and legal, to keep projects aligned and moving forward.\nManages review and approval cycles, routing deliverables through executive and legal review and tracking feedback to resolution.\nFollows up with project contributors to keep work on schedule and escalates risks or delays early.\nMaintains project documentation, status updates, and action-item logs, and reports progress to stakeholders.\nHelps establish and improve project management processes, templates, and workflows to increase team productivity.\nRequirements\nFive or more years of experience providing executive-level administrative support.\nDemonstrated project management experience, including managing a high volume of concurrent projects and coordinating internal and external stakeholders from kickoff through completion.\nExceptional attention to detail, with a consistent record of accurate, error-free work.\nAdvanced proficiency in Microsoft 365, including Outlook, Teams, Word, and SharePoint.\nAdvanced Excel skills (e.g., formulas, lookups, pivot tables, and data formatting) and advanced PowerPoint skills.\nStrong written and verbal communication skills.\nAbility to use sound judgment in decision making, along with strong analytical and organizational skills.\nProven ability to maintain strict confidentiality and discretion in communicating with others.\nAbility to respond to urgent requests and issues that may arise outside of standard business hours.\nRemains positive and maintains a high level of performance and professionalism under stressful conditions.\nPreferred Qualifications:\nExperience using Asana to manage projects and workflows.\nFamiliarity with other project management tools (e.g., Microsoft Planner or Microsoft Project) or formal project management training.\nExperience using AI tools (e.g., Microsoft Copilot, ChatGPT, or Claude) to improve productivity and quality of work.\nExperience in a technology, manufacturing, healthcare, or other regulated industry.\nBachelor’s degree or equivalent combination of education and experience.\nPersonal Characteristics:\nAs the Company continues to grow, it is imperative that the successful candidate be first and foremost a team player. The successful individual will also possess many critical personal characteristics, including:\nStrong Work Ethic and Team Player: The successful candidate perseveres through setbacks and is resourceful and innovative at tackling multiple challenges, both individually and as part of a team.\nIntegrity and Professional Presence: The successful candidate understands the importance of maintaining a high level of integrity and projects the appropriate professional image of the Company.\nWorking Conditions and Physical Effort:\nWork involves moderate exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors, and/or loud noises.\nWork environment involves some exposure to hazards or physical risks, which require following basic safety precautions.\nNo or very limited physical effort required.\nEmployees must be able to perform the essential functions of the position satisfactorily. If requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of this job, absent undue hardship.\nEligibility for employment is conditioned on the applicant’s ability to qualify for access to information subject to U.S. Export Controls. Additionally, applicant’s eligibility may be conditioned based upon meeting the Nuclear Regulatory Commission requirements for access to Safeguards Information, which typically requires a pre-employment drug screen, fingerprinting and criminal background check.\nSHINE values diversity in all its forms as a critical component of innovation, which is fundamental to our success. Every member of the SHINE community benefits from the talents and experiences of our peers, from the mutual respect we exercise, and from the responsibility we take for our actions.\nSHINE Technologies, LLC maintains affirmative action plans for individuals with disabilities and protected veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.\nPay Transparency Policy\nEmployee Rights Under the NLRA\nEqual Opportunity Employment\nE-Verify","description_format":"text","description_chars":6554,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Nuclear Energy"],"lifecycle":[{"event":"open","at":"2026-10-04T03:20:09Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":9,"expected_fill_days":60,"reasons":["conf:4","win:early"],"computed_at":"2026-10-12T06:55:09Z"},"pay":{"stated_usd_annual":95000,"is_top_pay":true},"html_url":"https://alion.io/job/redesigned-executive-assistant-project-coordinator","json_url":"https://alion.io/job/redesigned-executive-assistant-project-coordinator.json","meta":{"generated_at":"2026-10-12T23:45:13Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":38920,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1936906},"rest":"https://alion.io/mcp/rest/get_company?id=1936906"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fredesigned-executive-assistant-project-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fredesigned-executive-assistant-project-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fredesigned-executive-assistant-project-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/redesigned-executive-assistant-project-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fredesigned-executive-assistant-project-coordinator"}]}