{"id":3967593,"url":"https://alion.io/job/redwood-software-recruiting-coordinator","title":"Recruiting Coordinator","company":{"id":1529,"name":"Redwood Software","domain":"redwood.com","url":"https://alion.io/company/redwood-software","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"A","score":93,"open_postings":11,"ghost_share":0,"stale_share":0.091,"repost_share":0,"time_to_fill_p50_days":104,"computed_at":"2026-11-09T06:03:00Z"}},"role":"HR","role_family":"HR","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Hyderabad, India"],"countries":["IN"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Calendar","optional":false},{"name":"Microsoft Excel","optional":false},{"name":"Microsoft Teams","optional":false},{"name":"Outlook","optional":false},{"name":"GDPR","optional":true}],"status":"live","first_seen_at":"2026-11-09T12:05:03Z","employer_posted_date":"2026-11-09","last_verified_at":"2026-11-09T20:04:18Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Recruitment Coordinator (6-Month Contract)\nAbout Redwood Software\nRedwood Software is a global leader in enterprise automation, helping organizations streamline mission-critical business processes through innovative automation solutions. We are committed to building high-performing teams and delivering an exceptional experience for our candidates, employees, and hiring stakeholders.\nRole Overview\nWe are looking for a highly organized, detail-oriented, and proactive Recruitment Coordinator to join our Talent Acquisition team in Hyderabad on a six-month contract. The ideal candidate will have hands-on experience managing high-volume interview scheduling, coordinating with multiple stakeholders, and working with Applicant Tracking Systems (ATS). This role requires strong communication skills, excellent time management, and the ability to manage competing priorities in a fast-paced recruitment environment.\nKey Responsibilities\n1. Interview Scheduling & Coordination\nManage end-to-end interview scheduling across multiple roles, departments, and interview stages.\n\nCoordinate interviews involving candidates, recruiters, hiring managers, and technical interview panels.\n\nSchedule virtual, onsite, and panel interviews across different time zones, including India and the US.\n\nManage interviewer calendars, availability, scheduling conflicts, cancellations, and rescheduling requests.\n\nCoordinate high-volume hiring drives, walk-in interviews, and campus recruitment events.\n\nEnsure interview invitations contain accurate meeting links, interview rounds, panel details, and candidate information.\n\nProactively follow up with interviewers and candidates to ensure interview readiness.\n\n2. Applicant Tracking System (ATS) Management\nManage interview scheduling and candidate-stage updates within Greenhouse or similar ATS platforms.\n\nMaintain accurate interview schedules, interviewer assignments, and candidate records.\n\nTrack interview completion, cancellations, rescheduling, and pending feedback.\n\nEnsure timely updates to interview statuses and scheduling-related information.\n\nSupport the recruitment team with ATS data accuracy and process compliance.\n\n3. Candidate Experience & Communication\nServe as a key point of contact for candidates throughout the interview coordination process.\n\nCommunicate interview schedules, instructions, meeting details, and changes professionally.\n\nEnsure timely candidate communication and minimize scheduling delays.\n\nHandle candidate queries and last-minute scheduling challenges with professionalism.\n\nDeliver a consistent and positive candidate experience.\n\n4. Stakeholder & Panel Management\nPartner closely with recruiters, hiring managers, interviewers, and external recruitment partners.\n\nCollect and maintain interviewer availability for current and upcoming weeks.\n\nMonitor interview slot utilization and identify scheduling bottlenecks.\n\nCoordinate with interview panels to ensure adherence to confirmed schedules.\n\nEscalate scheduling challenges and delays to the appropriate stakeholders.\n\n5. Recruitment Operations & Reporting\nMaintain interview scheduling trackers and daily coordination reports.\n\nTrack interview volumes, scheduling turnaround time, cancellations, and no-shows.\n\nSupport weekly recruitment reporting and interview coordination dashboards.\n\nIdentify opportunities to streamline scheduling workflows and improve operational efficiency.\n\nSupport recruitment process documentation and scheduling best practices.\n\nRequired Qualifications & Skills\nBachelor's in Any Degree..\n\n5+ years of experience in recruitment coordination, talent acquisition operations, or recruitment support.\n\nHands-on experience with ATS platforms such as Greenhouse, Workday, Lever, or similar systems.\n\nExperience scheduling interviews using Outlook, Zoom, Microsoft Teams, or Google Calendar.\n\nStrong proficiency in Microsoft Excel and recruitment tracking.\n\nExcellent written and verbal communication skills.\n\nAbility to manage multiple interview schedules simultaneously.\n\nStrong attention to detail, organizational skills, and stakeholder management.\n\nAbility to work independently in a fast-paced hiring environment.\n\nPreferred Qualifications\nPrior experience with Greenhouse ATS.\n\nExperience coordinating interviews across India and US time zones.\n\nExposure to high-volume technical or engineering recruitment.\n\nExperience coordinating campus hiring drives or onsite interview events.\n\nFamiliarity with interview scheduling automation and ATS reporting.\n\nExperience working with recruitment agencies or RPO partners.\n\nWhat We Offer\nOpportunity to work with a global Talent Acquisition team.\n\nHands-on exposure to recruitment operations and Greenhouse ATS.\n\nExperience coordinating technical hiring and recruitment initiatives.\n\nA collaborative, fast-paced environment focused on operational excellence.\n\nIf you like growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!\nTHE LEGAL BIT\nRedwood is an equal opportunity employer. Redwood prohibits unlawful discrimination based on race, colour, religion, sex, gender identity, marital or veteran status, age, national origin, ancestry, citizenship, physical or mental disability, medical condition, genetic information or characteristics (or those of a family member), sexual orientation, pregnancy or any other consideration made unlawful by regional or local laws. We also prohibit discrimination based on a perception that anyone has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics. All such discrimination is unlawful and will have a zero tolerance policy applied to it.\nRedwood will comply with all local data protection laws, including GDPR when it comes to the handling and processing of personal data. 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