Asset Coordinator

Full Time | Trenton, NJ

Pay: $25.00 per hour

At Rees Scientific, keeping our Field Service team equipped and ready starts with strong coordination behind the scenes. If you enjoy organizing details, solving problems, and keeping things moving, this is an opportunity to make an impact supporting technicians nationwide.

This is a fully onsite administrative position based in Trenton, NJ.

Job Summary

The Asset Coordinator ensures Field Service technicians have the tools, equipment, calibrated meters, and parts needed to perform their work. This role requires strong Excel and administrative skills, attention to detail, and the ability to coordinate competing priorities and handle technician requests professionally.

Key Responsibilities

• Coordinate the preparation, assignment, shipment, return, and tracking of tools, equipment, meter kits, and parts.
• Prepare equipment packages for new technicians and ensure timely delivery.
• Maintain accurate inventory records, technician assignments, and calibration certificates.
• Monitor calibration deadlines and coordinate meter kit returns, calibration, and replacements.
• Respond to technician requests, prioritize urgent needs, resolve routine issues, and escalate concerns appropriately.
• Use Excel to reconcile records, track outstanding items, and prepare reports.
• Support the upcoming ERP implementation by organizing accurate records and learning new systems and workflows.
• Coordinate with vendors and internal teams regarding equipment availability, repairs, and shipments.
• Provide administrative support to Field Service leadership, communicate deadlines, and follow through on outstanding tasks.
• Perform other duties as assigned.

Qualifications and Skills

• Experience in administrative coordination, service operations, equipment coordination, logistics, or a related role.
• Strong Excel proficiency, including formulas, lookup functions, sorting, filtering, and tracking spreadsheets.
• Proficiency in Microsoft Outlook, Word, and Teams, with the ability to learn new software. ERP or inventory system experience is preferred.
• Strong organizational skills, attention to detail, and the ability to manage competing priorities in a fast-paced environment.
• Clear communication skills, sound judgment, and the ability to handle difficult conversations and reinforce procedures professionally.
• Ability to work independently and collaborate effectively with technicians, managers, vendors, and colleagues.

Candidates may be asked to complete a practical Excel assessment during the interview process.