{"id":1826036,"url":"https://alion.io/job/refindable-executive-assistant","title":"Executive Assistant","company":{"id":3861044,"name":"Refindable","domain":"refindable.com","url":"https://alion.io/company/refindable","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Zoho Recruit","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"remote","remote_scope":"unspecified","remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"inferred","locations":[],"countries":[],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":42000,"max_usd":73000,"period":"year","method":"global_role_seniority_cell","sample_n":3474},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false},{"name":"Notion","optional":false}],"status":"live","first_seen_at":"2026-10-04T11:23:50Z","employer_posted_date":"2026-10-04","last_verified_at":"2026-10-06T00:27:34Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"This is a remote position.\nWe’re looking for a proactive, organized, and detail-oriented Executive Assistant to support our CEO. This person will play a key role in keeping our sales pipeline up to date and running smoothly, while also helping with broader organizational tasks that allow the CEO to focus on strategic priorities.\nYou’ll need to be hands-on, self-driven, and comfortable working in a fast-paced, dynamic environment.\nResponsibilities\nKeep the sales pipeline organized and up to date (CRM, follow-ups, scheduling, etc.)\nCoordinate meetings, calls, and agendas related to business development\nTrack and follow up on leads, opportunities, and proposals\nHelp the CEO stay on top of deadlines, priorities, and key deliverables\nSupport in organizing internal documents, notes, and action items\nAnticipate needs and proactively solve problems before they arise\nAssist with other admin or strategic tasks as needed\nRequirements\n2+ years of experience in a similar role (EA, Project Coordinator, Biz Dev Assistant, etc.)\nStrong organizational and time management skills\nExcellent communication skills, both written and verbal (English and Spanish)\nProactive, self-starter, with a strong sense of ownership\nComfortable using tools like Notion, Google Workspace, CRMs\nAbility to multitask, prioritize, and adapt in a fast-changing environment\nBonus: experience in startups or digital/marketing agencies\nBenefits\nBe part of a Team that lives and loves flexibility but has the drive to become one of the best agencies working for Worldwide clients.\nStrong work-life balance culture\nFlexible work arrangements\nFlexible working time\nGifts for special days\nCompetitive payment structure.\nCompetitive Bonus structure.\nFull REMOTE Work.\n15 working days off.","description_format":"text","description_chars":1756,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":["Flexible schedule"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Sales & Marketing","Creative Agencies","E-commerce Marketing"],"lifecycle":[{"event":"open","at":"2026-10-04T11:23:50Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":31,"reasons":["conf:0","win:early","comp:junior"],"computed_at":"2026-10-05T05:45:15Z"},"pay":null,"html_url":"https://alion.io/job/refindable-executive-assistant","json_url":"https://alion.io/job/refindable-executive-assistant.json","meta":{"generated_at":"2026-10-06T02:24:01Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":3652,"day_limit":5000,"remaining_today":1348,"minute_limit":60,"resets_at":"2026-10-07T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3861044},"rest":"https://alion.io/mcp/rest/get_company?id=3861044"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Frefindable-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Frefindable-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Frefindable-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/refindable-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Frefindable-executive-assistant"}]}