{"id":3894099,"url":"https://alion.io/job/refractory-service-administrative-assistant","title":"Administrative Assistant","company":{"id":4422927,"name":"Refractory Service","domain":"refractoryservice.com","url":"https://alion.io/company/refractoryservice","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"BambooHR","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":[],"countries":[],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-06T22:33:56Z","employer_posted_date":"2026-11-06","last_verified_at":"2026-11-09T03:40:49Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Enjoy keeping details organized and helping people get what they need?\n\nBring those strengths to RSI (Refractory Service, Inc.) as an Administrative Assistant. You’ll help keep day-to-day operations running smoothly-from maintaining accurate records and supporting accounting activities to welcoming customers, vendors, visitors, and team members. If you take pride in getting the details right and providing helpful, responsive service, this role puts those strengths to work.\nWhat You’ll Do\nKeep the team organized with up-to-date Excel spreadsheets, reports, and tracking systems that support departmental activities, reporting requirements, and deadlines.\nHelp keep financial transactions on track by supporting timely, accurate accounts payable and accounts receivable processing.\nPut your attention to detail to work reconciling company credit card transactions and ensuring expenses are accurately coded, documented, and submitted.\nSupport invoice processing and account maintenance, and help resolve payment questions and\nKeep information accurate and organized by entering and maintaining records in accounting software and other company systems.\nHandle confidential information with discretion and professionalism, and help resolve conflicts or urgent situations as they arise.\nBuild positive relationships with customers, vendors, and teammates through exceptional service and timely follow-up to gather needed information.\nHelp the team communicate clearly by drafting, proofreading, editing, and distributing business correspondence and other documents.\nAssist with special projects and additional administrative duties as assigned.\nCreate a welcoming first impression as the primary receptionist: answer and direct calls, respond to inquiries, screen visitors, and greet guests professionally.\nReceive, sort, and distribute incoming mail and deliveries.\nWhat You’ll Bring\nRequired Qualifications\nHigh school diploma\nStrong proficiency in Microsoft Office applications, including Excel, Outlook, and Word\nExperience working with databases and business systems\nPreferred Qualifications\nAssociate degree in Office Administration, Accounting, Business Administration, or a related field\nMinimum of three (3) years of experience in administrative support or related office environment\nNotary Public certification\nSkills & Abilities\nDemonstrate RSI’s Core Competencies in your day-to-day work\nBring a positive, flexible approach and shift between tasks as needs and deadlines change\nCommunicate clearly through conversation, writing, and presentations, and listen carefully to people inside and outside the organization\nUse sound judgment to apply and follow instructions, policies, and procedures presented in different\nBreak down problems and identify practical solutions, even when the situation is unclear\nStay organized, prioritize effectively, and deliver helpful customer service\nManage your time effectively and find resourceful solutions, sometimes with limited information\nTake initiative and look for ways to move work forward\nStrong mathematical skills\n\"Ready to make your move? Apply today.\"","description_format":"text","description_chars":3112,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Glass & Ceramics Manufacturing"],"lifecycle":[{"event":"open","at":"2026-11-06T22:33:56Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":2,"expected_fill_days":25,"reasons":["conf:2","win:early"],"computed_at":"2026-11-09T06:03:00Z"},"pay":null,"html_url":"https://alion.io/job/refractory-service-administrative-assistant","json_url":"https://alion.io/job/refractory-service-administrative-assistant.json","meta":{"generated_at":"2026-11-09T06:37:00Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":3011,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-10T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4422927},"rest":"https://alion.io/mcp/rest/get_company?id=4422927"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Frefractory-service-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Frefractory-service-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Frefractory-service-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/refractory-service-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Frefractory-service-administrative-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3894099}},{"tool":"search_jobs","arguments":{"company":"refractoryservice.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3894099},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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