{"id":2440105,"url":"https://alion.io/job/refushe-procurement-assistant-ngo","title":"Procurement Assistant NGO","company":{"id":4428762,"name":"RefuSHE","domain":"refushe.or.ke","url":"https://alion.io/company/refushe-2","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":null,"truth_index":null},"role":"Operations","role_family":"Operations","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Nairobi, Kenya"],"countries":["KE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":17000,"max_usd":42000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":2907},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false}],"status":"live","first_seen_at":"2026-10-13T11:22:00Z","employer_posted_date":null,"last_verified_at":"2026-10-13T11:22:00Z","board_verified":false,"closed_at":null,"days_open":4,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":4},"description":"Procurement Jobs, RefuSHE Jobs.Responsible for supporting procurement activities, obtaining quotations from suppliers, preparing purchase orders, maintaining procurement records, tracking deliveries, monitoring stock levels, supporting supplier evaluations, and ensuring compliance with procurement policies and donor requirements. Requires a Diploma or Degree in Procurement, Supply Chain Management, Purchasing and Supplies, or a related field, with relevant experience in procurement or logistics. The position is based in Nairobi and requires on site work.\n\nPurpose of the role  \n\nThe Procurement Assistant helps RefuSHE buy the goods and services it needs on time, at the best value and in line with its procurement policy, donor rules and Kenyan law. The role handles the day-to-day steps of procurement, from requests and quotations to purchase orders, deliveries and records, so every purchase is fair, transparent and ready for audit.  \n\nKey Responsibilities   \n\nReceive and check purchase requests from staff to make sure they are complete, approved and within budget.  \n\nRequest quotations from suppliers, prepare comparison and bid analysis sheets, and support tender committee meetings.  \n\nPrepare purchase orders, contracts and service agreements for approval.  \n\nFollow up with suppliers on delivery times, and receive and inspect goods to make sure they match the order in quantity and quality.  \n\nPrepare goods received notes and pass complete payment documents to Finance on time.  \n\nKeep a complete procurement file for every purchase, with all supporting documents ready for audit.  \n\nKeep the list of pre-qualified suppliers up to date, and help with supplier registration and due diligence checks.  \n\nTrack supplier performance and report problems, such as late deliveries or poor quality.  \n\nHelp manage stores and inventory, including stock records, issuing items and regular stock counts.  \n\nHelp tag new assets and update the fixed asset register.  \n\nKeep a procurement tracker showing the status of all requests and orders.  \n\nMake sure suppliers have valid tax compliance certificates and issue correct KRA eTIMS invoices.  \n\nFollow RefuSHE’s procurement policy, donor rules and Kenyan law, and report any suspected fraud, bribery or conflict of interest straight away.  \n\nMake sure suppliers know and follow RefuSHE’s code of conduct and safeguarding requirements.  \n\nCarry out other related duties assigned by the supervisor.  \n\n Qualifications\n\nA diploma or degree in Procurement and Supply Chain Management, Purchasing and Supplies, Business Administration or a related field.  \n\nMembership of the Kenya Institute of Supplies Management (KISM)  \n\nCIPS certification is an advantage.  \n\nAt least 2 years of experience in procurement or stores, ideally in an NGO or donor-funded setting.  \n\nKnowledge of procurement processes, including quotations, bid analysis, purchase orders and contracts.  \n\nKnowledge of Kenyan procurement and related laws, including the Public Procurement and Asset Disposal Act, 2015 (as a guide to good practice), the Supplies Practitioners Management Act, 2007 and the Bribery Act, 2016.  \n\nUnderstands tax requirements for suppliers, including tax compliance certificates and KRA eTIMS.  \n\nGood Excel skills and experience with an inventory or ERP system is an advantage.  \n\nGood record-keeping and attention to detail.  \n\nGood negotiation and communication skills.  \n\nHigh integrity, and able to keep information confidential.  \n\nFluent spoken and written English and Kiswahili.  \n\nCommitted to gender equality, inclusion and safeguarding. \n\nHow to Apply\n\nClick here to 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