{"id":1526653,"url":"https://alion.io/job/rehmann-administrative-assistant-receptionist","title":"Administrative Assistant/ Receptionist","company":{"id":2001153,"name":"Rehmann","domain":"rehmann.com","url":"https://alion.io/company/rehmann-com","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":75,"open_postings":9,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":36,"computed_at":"2026-10-22T06:10:10Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Naples, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":32000,"max_usd":56000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":4005},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-09-23T00:00:00Z","employer_posted_date":"2026-09-23","last_verified_at":"2026-10-21T15:04:53Z","board_verified":true,"closed_at":null,"days_open":29,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":29},"description":"Your Passion. Your Purpose.\nIf you’re here, you’re looking for something more. More opportunity, more impact, more purpose. At Rehmann, each and every one of our associates plays a pivotal role in the Firm’s success. When you join our team, you can count on exceptional support, encouragement, and guidance from your colleagues and from leadership.\nNo matter where you want to go in your career, Rehmann can help you get there. Whether you’re in the early stages of your professional journey or you’re further down your path, we’re focused on helping you achieve your goals - whatever they may be. When you join Rehmann, you are part of a culture that Puts People First and aims to help everyone reach their fullest potential. Let us show you all the ways we can Empower Your Purpose.\nTo learn more about Rehmann, visit: https://www.rehmann.com/careers/\n Job Description:\nEssential Duties/Responsibilities:\nResponsible for establishing great first impressions.\no Answer the phone and greets visitors to the office; offers beverages and make them\ncomfortable.\no Assist callers/visitors in reaching their intended Rehmann associate; direct to other\nassociates or take messages/sends to voicemail as appropriate.\no Receive/send mail, express packages, and coordinate deliveries.\no Coordinate temporary workspaces for inter-office associates, IRS agents, clients, and other\nvisitors\no Maintain the reception area to ensure it is neat, clean and well stocked, including updated\nmarketing materials, publications, and refreshments.\nMeeting/special event setup and coordination.\no Review resource calendars for upcoming events and coordinate with meeting organizers.\no Prepare meeting space, including technology, seating, and food/beverage needs.\no Maintain the conference rooms to properly ensure they are neat, clean and well stocked.\nAssist with travel arrangements, including but not limited to car rentals and lodging.\nAssist with administrative work, including but not limited to:\no Type correspondence, run and distribute reports and other documents.\no Copy and prepare reports and other documents for distribution to clients and associates.\no Scan and file documents.\no Assist with new associate onboarding responsibilities as directed.\no May order various office supplies.\no Coordinate or assist with functions that are critical to the Firm.\nMay support a specific work product or department/practice.\nRequired Skills/Abilities:\n2 years of experience preferred\nH.S. Diploma required /Associate’s Degree Preferred\nWorking knowledge of Microsoft Office, including Microsoft Word to sufficiently prepare simple\ncorrespondence and reports and Microsoft Excel to sufficiently prepare basic spreadsheets and\ndisplays of information.\nAbility to operate multiple phone lines, conference and video equipment, and document\nproduction equipment such as copiers, fax machines, scanners, etc.\nBasic understanding of the services, the basic purpose, and the terminology of the practice areas\nprovided by Rehmann sufficient to direct communications to appropriate associates.\nAsk concise, targeted questions in order to fulfill objectives and task completion.\nDemonstrate ability to handle communication in a discreet, professional, and confidential manner.\nStrong time management, multi-tasking, and attention to detail skills.\nDisplay ability to learn and willingness to perform all tasks and to assist others.\nDemonstrate ability to work in a fast-paced environment, able to multitask while providing\nexceptional customer service.\nArticulate in speech and writing; communicates in a clear, fact-based manner.\nDemonstrate exemplary level of ethical behavior in accordance with professional standards.\nDemonstrate professional image, maturity, self-confidence, and a positive attitude.\nWe Put People First in all that we do. Our associates are our greatest assets and we provide programs and benefits that encourage growth and development and align with their needs and goals. This includes benefits focused on physical and mental health, paid time off for volunteering and diversity-related activities, flexible work arrangements, and more.\nWhen you join Rehmann, you become part of a firm dedicated to helping Empower Your Purpose, whatever it may be.\nRehmann is an Equal Opportunity Employer.","description_format":"text","description_chars":4284,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"associate","optional":false},"security_clearance":false,"languages":[]},"benefits":["Flexible schedule"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Financial Services","Professional Services","Management Consulting"],"lifecycle":[{"event":"open","at":"2026-09-30T14:23:29Z"}],"visa":[],"liveness":{"score":55,"band":"ok","label":"Likely open","p_open":1,"p_active":0.732,"p_room":0.75,"age_days":29,"expected_fill_days":36,"reasons":["conf:15","win:late","comp:junior"],"computed_at":"2026-10-22T06:10:10Z"},"pay":null,"html_url":"https://alion.io/job/rehmann-administrative-assistant-receptionist","json_url":"https://alion.io/job/rehmann-administrative-assistant-receptionist.json","meta":{"generated_at":"2026-10-22T18:55:02Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":1913,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-23T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2001153},"rest":"https://alion.io/mcp/rest/get_company?id=2001153"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Frehmann-administrative-assistant-receptionist"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Frehmann-administrative-assistant-receptionist"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Frehmann-administrative-assistant-receptionist"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/rehmann-administrative-assistant-receptionist\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Frehmann-administrative-assistant-receptionist"}]}