{"id":2533373,"url":"https://alion.io/job/rehmann-administrative-coordinator","title":"Administrative Coordinator","company":{"id":2001153,"name":"Rehmann","domain":"rehmann.com","url":"https://alion.io/company/rehmann-com","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":88,"open_postings":8,"ghost_share":0,"stale_share":0.5,"repost_share":0,"time_to_fill_p50_days":36,"computed_at":"2026-10-21T05:46:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Saginaw, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":35000,"max_usd":76000,"period":"year","method":"role_country_seniority_unknown","sample_n":10823},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-13T00:00:00Z","employer_posted_date":"2026-10-13","last_verified_at":"2026-10-21T02:19:33Z","board_verified":true,"closed_at":null,"days_open":8,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":8},"description":"Your Passion. Your Purpose.\nIf you’re here, you’re looking for something more. More opportunity, more impact, more purpose. At Rehmann, each and every one of our associates plays a pivotal role in the Firm’s success. When you join our team, you can count on exceptional support, encouragement, and guidance from your colleagues and from leadership.\nNo matter where you want to go in your career, Rehmann can help you get there. Whether you’re in the early stages of your professional journey or you’re further down your path, we’re focused on helping you achieve your goals - whatever they may be. When you join Rehmann, you are part of a culture that Puts People First and aims to help everyone reach their fullest potential. Let us show you all the ways we can Empower Your Purpose.\nTo learn more about Rehmann, visit: https://www.rehmann.com/careers/\nJob Description:\nHow You'll Make an Impact:\nClient Support & Relationship Management\nPrepare, distribute, and track client agreements and electronic signatures.\nSet up new client accounts and maintain accurate client records across company systems.\nAssist clients with document requests, information gathering, and account updates.\nCommunicate important deadlines, reminders, and next steps through phone, email, and mail.\nCoordinate the collection of client information and required documentation.\nSchedule and support meetings, follow-ups, and ongoing client communications.\nRespond to client questions and concerns in a timely, professional, and helpful manner.\nBuild strong working relationships with clients and internal team members.\nQuality & Administrative Support\nReview information for accuracy and completeness before processing.\nMonitor the status of key client deliverables and follow up as needed.\nHelp resolve processing issues and coordinate solutions with internal teams.\nTrack important documents, correspondence, and client requests.\nMaintain organized records and ensure documentation is handled according to company procedures.\nSupport compliance-related administrative processes and recordkeeping requirements.\nWorkflow Coordination & Project Tracking\nTrack projects, assignments, and deadlines to ensure work is completed on time.\nPrepare and maintain status reports to help monitor team workload and progress.\nCoordinate document distribution through both digital and traditional channels.\nMonitor workflow queues and help keep projects moving efficiently.\nAssist with document management, scanning, and electronic filing processes.\nIdentify opportunities to improve processes and enhance team efficiency.\nYour Desired Experiences, Skills & Education\nAssociate degree or equivalent combination of education and professional experience.\nPrevious experience in administrative support, client service, project coordination, operations, legal support, financial services, or a related field preferred.\nProficiency with Microsoft Office, including Outlook, Word, and Excel.\nStrong written and verbal communication skills.\nAbility to build positive relationships and provide excellent customer service.\nStrong organizational skills with the ability to manage multiple priorities and deadlines.\nDetail-oriented with a commitment to accuracy and quality.\nComfortable learning and using new technology and software systems.\nAbility to handle confidential information with professionalism and discretion.\nStrong problem-solving skills and sound judgment.\nSelf-motivated, dependable, and eager to learn.\nPositive attitude and ability to work effectively both independently and as part of a team.\nNo tax industry experience? No problem.\nWe welcome candidates from a variety of backgrounds, including administrative support, legal services, banking, financial services, customer success, office management, project coordination, and operations. If you're highly organized and thrive in a fast-paced environment, we'd love to hear from you. We provide training on our industry-specific processes and systems.\nLI-VK1\nWe Put People First in all that we do. Our associates are our greatest assets and we provide programs and benefits that encourage growth and development and align with their needs and goals. This includes benefits focused on physical and mental health, paid time off for volunteering and diversity-related activities, flexible work arrangements, and more.\nWhen you join Rehmann, you become part of a firm dedicated to helping Empower Your Purpose, whatever it may be.\nRehmann is an Equal Opportunity Employer.","description_format":"text","description_chars":4489,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"associate","optional":false},"security_clearance":false,"languages":[]},"benefits":["Flexible schedule"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Wealth Management & Financial Advisors","Accounting & Bookkeeping Services","Tax Advisory & Preparation"],"lifecycle":[{"event":"open","at":"2026-10-14T13:33:38Z"}],"visa":[],"liveness":{"score":85,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.847,"p_room":1,"age_days":8,"expected_fill_days":36,"reasons":["conf:3","win:early"],"computed_at":"2026-10-21T05:46:15Z"},"pay":null,"html_url":"https://alion.io/job/rehmann-administrative-coordinator","json_url":"https://alion.io/job/rehmann-administrative-coordinator.json","meta":{"generated_at":"2026-10-21T10:43:10Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":15129,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-22T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2001153},"rest":"https://alion.io/mcp/rest/get_company?id=2001153"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Frehmann-administrative-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Frehmann-administrative-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Frehmann-administrative-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/rehmann-administrative-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Frehmann-administrative-coordinator"}]}