Offboarding Specialist EMEA - 2-Year Fixed-Term Contractor

About Remote People

At Remote People, we're building the infrastructure to power borderless teams. By handling global payroll, benefits, taxes, and compliance, our technology enables businesses to hire anyone anywhere compliantly at the push of a button.

If you're interested in adding to our vision of enabling people to work in dream jobs, for every company, and from anywhere in the world, apply now!

We're committed to building a global, diverse team representing different and varied backgrounds, perspectives, and experiences. We welcome applications from everyone, regardless of gender, ethnicity, sexual orientation, religion, civil or family status, age, or disability. Being part of Remote People means being part of a growing, international family.

Position Overview:

As an Offboarding Specialist, you will manage employee offboarding cases across European markets, with a strong focus on involuntary terminations and complex employee exits.

You will guide clients through the offboarding process from initial request to resolution, coordinating documentation, timelines, local requirements, and internal stakeholders. You will often work on sensitive and time-critical cases, so success in this role requires excellent organization, proactive communication, sound judgment, and the ability to remain composed when managing challenging situations.

This is a 2-year fixed-term contractor position, with the potential to grow into a permanent FTE opportunity based on business needs and performance.

Key Responsibilities:

• Manage employee terminations and voluntary resignations end-to-end, ensuring cases progress accurately and within required timelines.
• Act as a primary point of contact for clients, providing clear, timely, and proactive guidance throughout the offboarding process.
• Conduct preliminary calls with clients to understand termination requests, explain next steps, identify potential risks, and manage expectations.
• Prepare, review, and coordinate termination letters, warning letters, separation documentation, and other required documents.
• Manage multiple active cases simultaneously while closely tracking deadlines, follow-ups, documentation, and outstanding actions.
• Coordinate with Legal, Payroll, Finance, HR, and other internal stakeholders to ensure accurate and compliant case resolution.
• Support complex and escalated cases, including employee disputes, disagreements regarding termination terms or compensation, and cases involving external legal counsel.
• Manage sensitive and challenging conversations with clients and employees with professionalism, empathy, and confidence.
• Proactively identify potential risks, blockers, or missing information and take action before they impact the offboarding timeline.
• Maintain accurate case records and ensure all required employee information and documentation is appropriately completed and archived.
• Support deposit refunds and other offboarding-related financial processes in coordination with Finance when applicable.
• Share knowledge and best practices with the wider team to continuously improve offboarding processes and the client and employee experience.

Qualifications:

• 2+ years of relevant experience in Offboarding, Employee Relations, HR Operations, Employee Lifecycle, or a similar role.
• Hands-on experience managing employee terminations and resignations; experience owning cases end-to-end is strongly preferred.
• Experience supporting employees across European markets and navigating different local employment requirements is highly desirable.
• Good understanding of termination processes, notice requirements, employee separation documentation, and general employment compliance principles.
• Experience managing multiple cases, tickets, or employee requests simultaneously in a deadline-driven environment.
• Strong organizational skills and attention to detail, with the ability to consistently track deadlines and follow-ups.
• Excellent written and verbal communication skills, with confidence working directly with clients and employees.
• Demonstrated ability to manage challenging conversations, escalations, and sensitive employee situations professionally.
• Strong customer focus and the ability to manage expectations when timelines, costs, or legal requirements differ from what a client initially expects.
• Proactive problem-solving mindset with the ability to anticipate questions, risks, and next steps.
• Comfortable collaborating with Legal and other cross-functional teams on complex cases.
• Experience within EOR, global employment, HR outsourcing, HR tech, or international HR operations is a plus.
• Bachelor's degree in Human Resources, Business Administration, or a related field is preferred but not required when equivalent practical experience is demonstrated.

Key Competencies:

• Able to manage a high volume of concurrent cases without losing track of deadlines, documentation, or follow-ups.
• Communicates clearly and proactively, manages expectations, and remains confident when clients are under pressure or dissatisfied.
• Comfortable operating in a fast-paced environment where priorities can change quickly and urgent termination cases may require immediate attention.
• Handles sensitive employee situations with discretion and humanity while remaining objective and focused on the required process.
• Works effectively across Legal, Payroll, Finance, HR, and other teams to bring complex cases to resolution.

What it's like working at Remote People

Our service & product. We're a technology company, not an accountancy, payroll provider, recruitment firm or similar. We build a workforce management platform that allows our customers to hire the best talent in minutes, without worrying about compliance, payroll, or HR admin.

Our amazing team and environment. Working at Remote People means you're working on something very exciting: Allowing every person on the planet to have access to equal opportunities in living a fulfilled work and personal life. We believe in hiring from within and going the extra mile to retain top talent. As the company continues to grow extremely fast, you will be given the opportunity to develop and grow alongside.

Our benefits and perks. Being part of Remote People means that you get the benefit of:

• A competitive salary
• An asynchronous working environment
• A "Remote-First" company environment (or Hybrid) - based on the nature of the job
• The ability to work from abroad for a short period of time
• Growth opportunities within the company
• We provide all new joiners with the necessary hardware to ensure you have the tools you need to succeed from day one

How to apply

Please fill out the form and upload your CV in a PDF format.

If you don’t have an up-to-date CV but you are still keen to reaching out, please feel free to add a copy of your LinkedIn profile instead.

Need help? Get in touch with us at: [email protected]