{"id":309029,"url":"https://alion.io/job/remote-raven-construction-project-coordinator","title":"Maintenance Project Coordinator","company":{"id":2403,"name":"Remote Raven","domain":"hireremoteraven.com","url":"https://alion.io/company/remote-raven","size_band":"51-200","is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"A","score":85,"open_postings":5,"ghost_share":0,"stale_share":0.6,"repost_share":0,"time_to_fill_p50_days":49,"computed_at":"2026-10-23T05:54:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":{"label":"US time zones","utc_offset_min":-8,"utc_offset_max":-5},"hiring_geo_confidence":"structured","locations":[],"countries":[],"hiring_countries":["PH"],"hiring_countries_total":1,"salary":{"min":null,"max":8,"currency":"USD","period":"hour","gross":null,"usd_annual":16000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"Telegram","optional":true}],"status":"live","first_seen_at":"2026-10-20T18:09:13Z","employer_posted_date":"2026-10-20","last_verified_at":"2026-10-23T00:02:09Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Our client is a commercial-only property restoration company serving property managers, building engineers, general contractors, and facility managers across the Phoenix and Tucson markets in Arizona. They handle water damage restoration, mold remediation, asbestos abatement, biohazard cleanup, and fire and smoke damage restoration, with 24/7/365 emergency response and a two-hour on-site commitment. Their work is concentrated in occupied buildings, which means every job has to move fast without disrupting the tenants and businesses still operating inside it.\nThey are hiring a Construction Project Coordinator to hold the operational picture together. This is the person who tracks every active job, keeps the data clean enough that anyone can trust it, and drives the phone calls that keep work moving. It is a fast, high-volume, detail-heavy seat, and it is the seat the rest of the team relies on to know where things actually stand.\nYou will report into the operations side of the business and work alongside internal teams and field crews. The role is fully remote.\nKey Responsibilities\nJob Coordination & Tracking\nManage and track multiple active restoration and construction jobs at the same time inside the company's job management system (training on the specific platform is provided)\nKeep all job data current, accurate, and organized across the job management system and Excel at all times - this record is the backbone of operations and it is maintained with precision\nMonitor job progress, identify what is behind schedule, and take action to keep things moving without being asked\nCoordinate with internal teams and field crews so job milestones are hit, and communicate and address any delay immediately\nExcel & Spreadsheet Management\nBuild, maintain, and manage detailed job-level spreadsheets in Microsoft Excel - this is a heavy Excel role\nAudit your own work for accuracy before it goes anywhere, because errors slow everyone down and rework costs time the team does not have\nClient Communication - Calls & Email\nMake a solid volume of outbound calls to clients, field personnel, and insurance contacts to provide job updates, gather information, confirm scheduling, and resolve open items\nHandle inbound client inquiries professionally and with urgency, because these clients are dealing with property emergencies and need fast, clear answers\nFollow up relentlessly on anything outstanding - if a client has not responded, you call again\nCommunicate in writing by email with the same speed, clarity, and professionalism you bring to the phone\nStrong verbal and written English is non-negotiable, because you are the voice of the company on many of these calls\nMicrosoft Office Suite\nWork confidently and efficiently across the full Microsoft Office Suite - Word, Excel, Outlook, and Teams are daily tools\nProduce documentation, reports, and correspondence that are clean, accurate, and professional\nMultitasking & Prioritization\nManage a high volume of concurrent jobs, calls, emails, and data tasks without losing accuracy or speed\nPrioritize aggressively - you know what is on fire and what can wait, and you act accordingly\nFlag issues the moment they surface so the team can respond before a small problem becomes a big one\nRequirements\n3 or more years of project coordination experience in construction, restoration, or a closely related field. This is a hard requirement.\nAdvanced Microsoft Excel proficiency. You build and maintain complex, multi-sheet spreadsheets confidently and accurately, including lookup formulas and conditional formatting.\nFull Microsoft Office Suite proficiency. Word, Outlook, and Teams are part of the daily workflow.\nExperience using job management or project tracking software. Training on this company's specific platform is provided, but you must be able to pick up a new system fast.\nExcellent English communication, written and spoken. You will be on the phone with US commercial clients regularly and you need to represent the company at a high level.\nSpeed and accuracy together. Neither one is accepted without the other.\nProven ability to manage multiple projects simultaneously in a fast-paced, deadline-driven environment.\nA self-starter mentality. You identify what needs to happen and you do it, without waiting to be directed.\nPreferred Qualifications\nNone of the following is required. Each one shortens your ramp.\nDirect experience in property restoration - water damage mitigation, mold remediation, fire and smoke, asbestos abatement, or biohazard\nHands-on use of a restoration or construction job management platform such as Albi, DASH, PSA, Restoration Manager, Xactimate, JobNimbus, Procore, or Buildertrend\nExperience coordinating work inside occupied commercial buildings, where tenant access windows and after-hours scheduling are part of the job\nExperience speaking with insurance adjusters or carriers as part of a claims or job-status workflow\nA track record of working a shift aligned to US business hours\nTools & Software\nJob management system - a restoration-specific job platform is the primary system of record. Training is provided.\n Microsoft Excel (advanced) - the second system of record, used daily for job-level tracking.\nMicrosoft Outlook, Word, and Teams - daily communication, documentation, and collaboration.\nHubstaff - time tracking.\nWhat Makes You a Great Fit\nYou open the job board first thing in your shift and already know what needs attention today, without anyone telling you.\nYour Excel files are clean, current, and correct - every time, not most of the time.\nClients feel taken care of when they talk to you. You are clear, fast, and confident on the phone.\nYou work three steps ahead. You are already handling what is coming before it arrives.\nYou would rather make the awkward follow-up call today than explain the delay tomorrow.\nPressure sharpens your focus instead of slowing you down.\nThis Role Is Not a Fit If\nYou are slow to respond to emails or messages.\nYou need detailed instructions before acting on something routine.\nYou make errors in spreadsheet data and do not catch them yourself.\nYou are uncomfortable making a high volume of client calls.\nYou struggle to hold more than a few things at once.\nBenefits\nWhat We Offer\nUp to $8/hour\n100% remote work\nFull-time role\nWe hire for the long haul, so a steady track record of staying and growing always moves you up our list.\nTo apply:\nEnsure your LinkedIn profile and resume are up-to-date and comprehensive (submit a comprehensive resume in English, PDF format), and complete the assessment in this link: Aptive Test - https://assessment.aptiveindex.com/s/MbVVaOLevwtJ\nA quick note on how we will reach you: our recruitment team communicates primarily through Telegram, using the mobile number on your application and resume. Please make sure that number is active and registered on Telegram, since this is where screening and interview scheduling happen. If it is not registered yet, you can set it up right after you apply - it takes only a few minutes and keeps your application moving without delay.\nBy applying, you consent to being contacted via the contact information provided in your application for recruitment purposes only.\nBecause of the volume of applications we receive, we're only able to follow up directly with candidates whose experience closely matches this role. If you don't hear from us within 10 days, please know we genuinely appreciate your interest-and we'd welcome your application to future openings that may be a stronger fit. Thank you for considering Remote Raven, and all the best in your search.\nA note on scheduling: initial interviews run in US Mountain Standard Time (MST) within a 3:00 AM - 1:00 PM MST window. We know that takes flexibility around the time difference, and we genuinely appreciate it.","description_format":"text","description_chars":7817,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":[],"hiring_locations":[{"name":"Philippines","iso":"PH","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Virtual Assistant Services","Recruiting & Staffing"],"lifecycle":[{"event":"open","at":"2026-09-05T15:38:46Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":2,"expected_fill_days":49,"reasons":["conf:5","win:early"],"computed_at":"2026-10-23T05:54:15Z"},"pay":{"stated_usd_annual":16000,"is_top_pay":false},"html_url":"https://alion.io/job/remote-raven-construction-project-coordinator","json_url":"https://alion.io/job/remote-raven-construction-project-coordinator.json","meta":{"generated_at":"2026-10-23T06:13:54Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":10161,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-24T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2403},"rest":"https://alion.io/mcp/rest/get_company?id=2403"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fremote-raven-construction-project-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fremote-raven-construction-project-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fremote-raven-construction-project-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/remote-raven-construction-project-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fremote-raven-construction-project-coordinator"}]}