{"id":3120029,"url":"https://alion.io/job/remote-raven-executive-assistant-hr-support","title":"Executive Assistant & HR Support","company":{"id":2403,"name":"Remote Raven","domain":"hireremoteraven.com","url":"https://alion.io/company/remote-raven","size_band":"51-200","is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"A","score":88,"open_postings":6,"ghost_share":0,"stale_share":0.5,"repost_share":0,"time_to_fill_p50_days":49,"computed_at":"2026-10-24T06:02:35Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Philippines"],"countries":["PH"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":null,"max":6,"currency":"USD","period":"hour","gross":null,"usd_annual":12000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-22T00:00:00Z","employer_posted_date":"2026-10-22","last_verified_at":"2026-10-24T22:42:48Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"About the Role\nA private equity holding company overseeing six portfolio entities across multiple US states is building out its HR function and is seeking an Executive Assistant, People Operations to join the team. This is a hybrid role that blends HR administration with executive support for the People Operations leadership team, with approximately 60% of time dedicated to HR administration and 40% to executive support.\nPeople Operations at this organization is a newer function, and many of the processes and tools are still being established. This role is a strong fit for someone who is comfortable with ambiguity, energized by building systems from the ground up, and eager to contribute ideas as the function takes shape. The right candidate brings discretion, proactive follow-through, and genuine interest in HR operations.\nKey Responsibilities\nHR Administration (approx. 60%)\nMaintain accurate and organized employee records, job details, and documentation in the HRIS across all six portfolio entities; assist in building out HRIS workflows as processes are established\nProcess and document employee changes including new roles, compensation or title updates, transfers, and separations, ensuring proper approvals and paperwork are in place\nSupport the Director, Learning and Development with orientation and training logistics, including scheduling sessions, preparing materials, enrolling employees, and tracking completions and required trainings\nAssist with recurring HR compliance requirements across Colorado, Georgia, Utah, and Texas, including required postings, policy acknowledgments, and record retention\nSupport benefits enrollment, leave, and PTO administration; help employees navigate questions or connect them with the right resource\nServe as a responsive first point of contact for routine HR questions and requests, resolving what falls within scope and routing the rest appropriately\nPull and organize basic People Ops reporting data such as headcount, new hires, separations, and training completion to support leadership updates and decision-making\nExecutive Support (approx. 40%)\nManage calendars and assist with inbox triage for the Senior Director, People Operations and the Director, Learning and Development, protecting their time for priority work\nSchedule and prepare for meetings, capture notes and action items, and follow up to ensure commitments are completed\nDraft, format, and organize policies, presentations, employee communications, and templates to a polished standard\nKeep People Ops projects and deadlines organized, flag upcoming items proactively, and move open items forward before they become urgent\nCoordinate with general managers and leaders across portfolio entities on HR needs, scheduling, and logistics, including travel and on-site visits when needed\nTalent Acquisition Handoff\nTalent Acquisition owns candidates through the new hire handoff to Learning and Development; this role picks up from there with employee records, training logistics, and ongoing HR administration to ensure nothing falls between the two functions\nQualifications\nRequired\nPrior experience in an HR administrative, People Operations, or executive support role - ideally supporting an HR or People Ops function specifically\nStrong organizational and documentation habits; you keep records accurate, files organized, and nothing falls through the cracks\nExcellent written communication skills for drafting professional HR communications, templates, and correspondence\nComfortable working across multiple systems simultaneously and learning new tools quickly\nHigh degree of discretion and sound judgment when handling confidential employee information\nProactive, self-directed, and reliable - you anticipate what is coming and act ahead of it rather than waiting to be asked\nComfort with ambiguity and a genuine willingness to help build processes that do not yet exist\nPreferred\nExperience supporting HR or People Operations in a multi-entity, multi-state environment\nFamiliarity with HRIS platforms and experience building or maintaining HRIS workflows\nKnowledge of HR compliance requirements across multiple US states\nExperience with benefits administration, leave management, or PTO tracking\nPrior work at a private equity-backed or portfolio company structure\nRequirements\nThis is a full time role\nUp to $6/hr\n100% Remote","description_format":"text","description_chars":4364,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Equity"],"hiring_locations":[{"name":"Philippines","iso":"PH","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Virtual Assistant Services","Recruiting & Staffing"],"lifecycle":[{"event":"open","at":"2026-10-23T00:02:09Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":2,"expected_fill_days":49,"reasons":["conf:3","win:early"],"computed_at":"2026-10-24T06:02:35Z"},"pay":{"stated_usd_annual":12000,"is_top_pay":false},"html_url":"https://alion.io/job/remote-raven-executive-assistant-hr-support","json_url":"https://alion.io/job/remote-raven-executive-assistant-hr-support.json","meta":{"generated_at":"2026-10-25T00:00:25Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":2,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-26T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2403},"rest":"https://alion.io/mcp/rest/get_company?id=2403"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fremote-raven-executive-assistant-hr-support"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fremote-raven-executive-assistant-hr-support"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fremote-raven-executive-assistant-hr-support"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/remote-raven-executive-assistant-hr-support\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fremote-raven-executive-assistant-hr-support"}]}