{"id":2865180,"url":"https://alion.io/job/remote-raven-logistics-coordinator","title":"Travel & Logistics Coordinator","company":{"id":2403,"name":"Remote Raven","domain":"hireremoteraven.com","url":"https://alion.io/company/remote-raven","size_band":"51-200","is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"A","score":85,"open_postings":5,"ghost_share":0,"stale_share":0.6,"repost_share":0,"time_to_fill_p50_days":49,"computed_at":"2026-10-23T05:54:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":[],"countries":[],"hiring_countries":["PH"],"hiring_countries_total":1,"salary":{"min":null,"max":6,"currency":"USD","period":"hour","gross":null,"usd_annual":12000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Teams","optional":true},{"name":"OneDrive","optional":true}],"status":"live","first_seen_at":"2026-10-19T17:29:54Z","employer_posted_date":"2026-10-19","last_verified_at":"2026-10-24T02:58:47Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"Our client is a high-volume AV and event production company serving corporate conferences, association events, and large-scale live productions across the United States and internationally. Teams of employees and independent contractors travel to events continuously, so travel is not an occasional task here. It is part of how every show gets built, and a crew member stranded at an airport affects the whole production.\nWe are hiring two Travel & Logistics Coordinators to own the end-to-end travel process for assigned travelers: researching options, booking flights, building itineraries, and responding fast when plans change. Airline prices move quickly, so the team needs people who watch fares, act decisively, and secure the best available rates without losing time.\nYou will work closely with production managers and operations leads, keep traveler records accurate, and be the person a crew member messages first when a flight is cancelled at dawn.\nKey Responsibilities\nAirline and Travel Booking\nResearch and book flights for employees and contractors traveling to events, prioritizing cost efficiency, schedule fit, and traveler preferences.\nMonitor airline fares proactively and act quickly to secure favorable pricing before rates increase.\nCompare options across multiple booking platforms and airline channels to identify the best available fares at any given time.\nManage group travel bookings when multiple crew members are traveling to the same event.\nHandle last-minute flight changes, cancellations, and rebookings with urgency and composure.\nTrack flight credits, unused tickets, and loyalty program balances to maximize value across future bookings.\nItinerary and Logistics Management\nBuild and distribute clear, complete travel itineraries for each traveler, including flight details, confirmation numbers, and on-the-ground logistics.\nCoordinate ground transportation, hotel accommodations, and airport transfers as needed in connection with flight bookings.\nMaintain accurate records of all bookings, costs, and traveler preferences in shared organizational systems.\nCommunicate proactively with travelers regarding their itineraries, changes, and any disruptions.\nManage multiple simultaneous travel requests across different events and timelines without losing accuracy or follow-through.\nCoordination and Communication\nLiaise with production managers and operations leads to understand upcoming event schedules and staffing travel needs in advance.\nConfirm traveler details (passport information, TSA PreCheck/Global Entry, seat preferences) and keep records current.\nFlag potential scheduling conflicts or logistical issues to the relevant team before they become problems.\nSupport post-travel reconciliation by tracking receipts, booking costs, and travel spend by event or project.\nRequirements\nDemonstrated experience booking and managing business travel, preferably in a high-volume or fast-paced environment.\nStrong working knowledge of airline pricing behavior-you understand how and why fares change, and you know when to book.\nProficiency with major online booking platforms (for example, SAP Concur, Navan-formerly TripActions-and Expedia-based business booking tools), direct airline portals, and GDS tools.\nExceptional attention to detail-errors in travel bookings have real consequences, and you treat every itinerary with care.\nExcellent communication skills and a calm, professional manner when handling disruptions or urgent changes.\nAbility to manage multiple travelers and multiple concurrent bookings under time pressure.\nReliable, self-directed, and responsive during business hours-travelers depend on you being reachable.\nPreferred Qualifications\nPrior experience supporting a production company, live events organization, touring operation, or similar industry with frequent crew travel.\nFamiliarity with corporate travel policy management and cost reporting.\nExperience managing contractor travel in addition to W-2 employees.\nKnowledge of airline loyalty programs, status benefits, and how to leverage them for the organization.\nTools & Software\nCorporate online booking tools such as SAP Concur and Navan (formerly TripActions), plus Expedia-based business booking.\nDirect airline websites and airline group or agency portals.\nGlobal distribution systems (Sabre, Amadeus, or Travelport) where available.\nFare-tracking and comparison tools for monitoring prices.\nShared booking and cost trackers in spreadsheets, plus Microsoft Teams and OneDrive for day-to-day work with Remote Raven.\nWhat Makes You a Great Fit\nYou are always one step ahead: you ask about the schedule two weeks out so you can catch fares before they spike, instead of waiting to be told an event is coming.\nYou understand that a crew member stranded at an airport or on a misconnected flight affects more than one person-it affects a production-and you take that seriously.\nYou can track dozens of bookings at once and still handle a 6:00 AM flight change without dropping anything else.\nWhen the obvious option is sold out, you find a workable one.\nYou communicate clearly, document everything, and treat every traveler on your list as someone whose time and experience matter.\nBenefits\nWhat We Offer\nUp to $6/hour\n100% remote work\nFull-time role\nWe hire for the long haul, so a steady track record of staying and growing always moves you up our list.\nTo apply:\nEnsure your LinkedIn profile and resume are up-to-date and comprehensive (submit a comprehensive resume in English, PDF format), and complete the assessment in this 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