{"id":1645737,"url":"https://alion.io/job/remote-raven-personal-executive-assistant","title":"Personal & Executive Assistant","company":{"id":2403,"name":"Remote Raven","domain":"hireremoteraven.com","url":"https://alion.io/company/remote-raven","size_band":"51-200","is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"B","score":79,"open_postings":6,"ghost_share":0,"stale_share":0.833,"repost_share":0,"time_to_fill_p50_days":39,"computed_at":"2026-10-13T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":[],"countries":[],"hiring_countries":["PH"],"hiring_countries_total":1,"salary":{"min":null,"max":6,"currency":"USD","period":"hour","gross":null,"usd_annual":12000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Outlook","optional":false},{"name":"Google Calendar","optional":true}],"status":"live","first_seen_at":"2026-10-01T23:33:53Z","employer_posted_date":"2026-10-01","last_verified_at":"2026-10-13T12:44:15Z","board_verified":true,"closed_at":null,"days_open":11,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":11},"description":"Our client is a family-owned bathroom remodeling company serving homeowners across Southern California, specializing in bathtub and shower replacements and bathroom conversions. Its executive leader needs a dedicated Executive & Personal Assistant: one person who owns the calendar, the inbox, the meeting record, and the follow-through across the business day and the personal commitments around it.\nThis is a trust-based role, and the trust is literal. You will work directly with the executive, and at times with the executive’s spouse, on matters that are confidential by nature: business decisions, family schedules, and personal arrangements. You will send messages in the executive’s name, sit in meetings and write the record other people act on, and turn spreadsheet data into summaries leadership can read in a minute.\nNobody will check whether the follow-up went out. It went out because you sent it. If you have done this work before-a real executive, a calendar with competing stakeholders, minutes people relied on, Excel well past data entry-you will recognize the job in the sections below.\nAbout the Role\nYou report directly to the executive and may also take requests from the executive’s spouse. Day to day you will deal with the executive’s family, the company’s team and outside contacts such as vendors and service providers, so the way you write and speak reflects on both the household and the business.\nThe role exists to give the executive time back. Success is simple to describe and hard to do: the calendar is right, messages are answered, every meeting ends with a record and every action item ends with an owner, and the executive hears about a problem from you first, with the fix already under way.\nKey Responsibilities\nCalendar and Scheduling\nOwn the executive’s calendar across professional and personal commitments-you are the single source of truth for where they need to be\nSchedule and coordinate meetings, appointments, calls, and follow-ups\nSet reminders and flag upcoming deadlines, conflicts, and preparation needs before they become problems\nCoordinate household and family-related appointments as needed\nCommunication Management\nScreen and manage incoming messages across email, text, and phone, separating what needs the executive from what you can close yourself\nDraft, send, and follow up on correspondence on the executive’s behalf\nHandle phone calls professionally and relay accurate, timely summaries\nChase outstanding items persistently, without being prompted\nMeetings and Documentation\nSit in on meetings as directed and produce accurate, organized minutes of meetings (MOMs)\nTrack the action items, owners, and deadlines that come out of each meeting\nDistribute meeting notes and follow up on open items until nothing is left hanging\nPrepare agendas, briefing notes, and background materials ahead of key meetings\nData Management and Reporting\nManage and maintain Excel spreadsheets, trackers, and data files\nSummarize and organize data into clear, readable formats for leadership review, using PivotTables and lookups (VLOOKUP, XLOOKUP) where the data calls for it\nPrepare reports and supporting materials from existing data sources\nMaintain organized digital filing systems so anything can be found quickly\nPersonal Support\nAssist with personal scheduling, reservations, and household logistics\nSupport the executive’s spouse with scheduling, communication, or coordination when required\nHandle personal errands that can be done remotely and research requests with the same professionalism as business tasks\nGeneral Executive Support\nSign off on documents or submissions as directed by the executive\nResearch vendors, services, or information and present clear recommendations\nAnticipate needs and take initiative without waiting to be told\nMaintain strict confidentiality across all personal and business matters\nRequirements\nProven experience managing a high-volume, complex calendar across multiple stakeholders, in direct support of an executive or business owner\nStrong Microsoft Excel skills: data organization, formulas, and summary reporting, including PivotTables, VLOOKUP, and XLOOKUP\nExperience taking and distributing accurate meeting minutes\nExcellent written and verbal English-you will communicate on the executive’s behalf in every channel\nA track record of handling sensitive personal and business information with complete confidentiality\nWorking command of Microsoft 365 (Outlook, Word, Teams) and calendar tools\nReliable high-speed internet and a professional, dedicated remote workspace\nPreferred Qualifications\nBackground supporting executives in construction, renovation, real estate or a closely related industry\nExperience handling personal or household matters for an executive alongside business support\nExperience supporting more than one principal at the same time\nTools & Software\nMicrosoft Excel (PivotTables, VLOOKUP, XLOOKUP)\nMicrosoft 365: Outlook, Word, Teams\nCalendar and scheduling tools (Google Calendar, Outlook Calendar, or equivalent)\nCommunication platforms as used by the executive team\nWhat Makes You a Great Fit\nYou have run a calendar where two commitments genuinely could not both happen, and you had it resolved before anyone had to ask.\nYou can write in someone else’s name and have it sound like them, and you know which messages you never send without showing them first.\nYour minutes are the version people act on: decisions, owners and dates, sent while the meeting is still fresh.\nYou can take a messy spreadsheet and hand back a one-page summary an executive can read in a minute.\nYou give a family appointment the same care as a vendor meeting, and you never mix up who is allowed to know what.\nWhen priorities change at short notice, you re-plan and tell people what moved.\nWhen something slips, the executive hears it from you first, with the fix already in motion.\nBenefits\nWhat We Offer\nUp to $6/hour\n100% remote work\nFull-time role\nWe hire for the long haul, so a steady track record of staying and growing always moves you up our list.\nTo apply: Ensure your LinkedIn profile and resume are up-to-date and comprehensive (submit a comprehensive resume in English, PDF format), and complete the assessment in this link: Aptive Test - 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