{"id":1048355,"url":"https://alion.io/job/remote-raven-safety-coordinator","title":"Safety Coordinator","company":{"id":2403,"name":"Remote Raven","domain":"hireremoteraven.com","url":"https://alion.io/company/remote-raven","size_band":"51-200","is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"B","score":75,"open_postings":7,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-01T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":[],"countries":[],"hiring_countries":["PH"],"hiring_countries_total":1,"salary":{"min":null,"max":7,"currency":"USD","period":"hour","gross":null,"usd_annual":14000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Teams","optional":true},{"name":"OneDrive","optional":true},{"name":"Telegram","optional":true}],"status":"live","first_seen_at":"2026-09-18T22:48:58Z","employer_posted_date":"2026-09-18","last_verified_at":"2026-09-30T23:52:42Z","board_verified":true,"closed_at":null,"days_open":12,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":12},"description":"Our client is a US multi-brand residential and commercial roofing and exteriors group that operates across more than a dozen states through a family of regional brands, with a large share of its work driven by storm damage restoration and insurance claims. Behind every crew that mobilizes there is a stack of paperwork that has to be right: an executed subcontract, a current license, a W-9, and a certificate of insurance that carries the correct coverage types, limits, additional insured status, and waiver of subrogation. You would own that stack. You would also keep the written safety program current, run training assignments and recertification tracking, and open incident files the same day they are reported so the Risk and Safety Administrator can act on them.\nRead this part carefully, because it defines the job. This is a records and process-driven role. It does not involve site visits, field supervision, or any direction of subcontractor personnel. You are not a field safety officer, and you will not be inspecting roofs. If you are an HSE or site safety practitioner looking for field work, this is not that role. If you are a compliance, contract, or insurance administrator who is precise with documents and deadlines, it is.\nThe work matters because of what happens when it slips. A certificate that lapses while a crew is still on a job is an uninsured loss. A training record that was never chased is a finding waiting to happen. An incident file that sits overnight is a claim that starts late. This is a full-time remote role in US Eastern business hours, reporting to the Risk and Safety Administrator, with two to three years of records-driven administrative experience required.\nKey Responsibilities\nSubcontractor Agreement Administration\nPrepare and issue subcontract agreements, addenda, and renewals for signature, and track execution to completion\nMaintain the subcontractor agreement repository, including effective dates, renewal dates, and amendment history\nProcess subcontractor onboarding packets and verify that executed agreements, licensing, W-9s, and required insurance are complete before approval\nMaintain the subcontractor documentation database and keep the status current\nRoute non-standard terms or requested changes to the Risk and Safety Administrator for review\nInsurance Administration\nTrack certificates of insurance, monitor expirations, issue renewal requests, and escalate lapses\nVerify that certificates reflect the required coverage types, limits, additional insured status, and waiver of subrogation endorsements\nMaintain policy and certificate files for company lines of coverage\nSupport renewal and premium audit cycles by gathering and organizing requested documentation\nServe as the administrative point of contact with brokers and carriers on routine documentation requests\nSafety Program Administration\nMaintain and format written safety program documents, policies, and training materials, and distribute updates\nAssign, track, and follow up on safety training completion for employees, including recertification scheduling\nCoordinate scheduling and logistics for remote training sessions\nMaintain OSHA recordkeeping entries and posting schedules under the direction of the Risk and Safety Administrator\nMaintain safety files, inspection documentation, and corrective action logs\nIncident, Claims, and Reporting Support\nPerform intake on reported incidents, open the file, gather statements and documentation, and route to the Risk and Safety Administrator the same day\nTrack corrective actions and follow up to closure\nSupport workers’ compensation and claims administration, including gathering records requested by carriers and maintaining claim files\nCompile recurring reports and maintain safety and compliance dashboards\nRespond to routine documentation requests from Operations, Finance, and customers\nRequirements\nMinimum two to three years in compliance administration, insurance certificate management, contract administration, contractor onboarding, HR administration, or similar records-driven work\nExperience preparing, routing, and tracking agreements and contract documentation\nHigh accuracy with document management and deadline tracking\nStrong written communication for vendor, broker, and subcontractor follow-up\nProficiency with spreadsheets, document management systems, e-signature platforms, and database entry\nAbility to work independently in a fully remote role\nAvailability in US Eastern business hours, which is an overnight schedule in the Philippines\nPreferred Qualifications\nConstruction, roofing, or trades industry background\nExperience with certificate of insurance tracking or contractor compliance software\nBilingual English and Spanish\nFamiliarity with OSHA recordkeeping basics\nExperience supporting workers’ compensation or insurance claims files\nExperience running training assignment and recertification tracking for a distributed workforce\nTools & Software\nSpreadsheets-expiry and deadline tracking, status reporting, recurring compliance dashboards (primary working surface)\nDocument management systems-agreement repository, certificate files, safety and claim files\nE-signature platforms-preparing, routing, and tracking agreements through to full execution\nDatabase entry-maintaining the subcontractor documentation database and keeping status current\nCertificate of insurance tracking or contractor compliance software (preferred)\nMicrosoft Teams and OneDrive-communication and file sharing with Remote Raven\nWhat Makes You a Great Fit\nYou know that a certificate arriving is not a requirement met, and you check coverage types, limits, additional insured status, and the expiry date against what the job actually needs\nAn expiry date is a task on your calendar weeks before it is a problem, and you chase the renewal before anyone asks\nYou can tell the difference between routing something to the right person and offloading it, and you route non-standard terms upward instead of deciding them yourself\nA reported incident gets opened, documented, and moved the same day, not the next morning\nYour written follow-up to a broker or a subcontractor is short, specific, and gets a reply, and nobody has to rewrite it for you\nYou are comfortable owning a records system that other departments rely on and read without asking you\nYou want administrative compliance work, not field safety work, and you are clear-eyed that this role never leaves the desk\nBenefits\nWhat We Offer\nUp to $7/hour\n100% remote work\nFull-time role:\nWe hire for the long haul, so a steady track record of staying and growing always moves you up our list.\nTo apply:\nEnsure your LinkedIn profile and resume are up-to-date and comprehensive (submit a comprehensive resume in English, PDF format), and complete the assessment in this link: https://assessment.aptiveindex.com/s/ruO8hEtgC1gA\nA quick note on how we will reach you: our recruitment team communicates primarily through Telegram, using the mobile number on your application and resume. Please make sure that number is active and registered on Telegram, since this is where screening and interview scheduling happen. If it is not registered yet, you can set it up right after you apply-it takes only a few minutes and keeps your application moving without delay.\nBy applying, you consent to being contacted via the contact information provided in your application for recruitment purposes only.\nBecause of the volume of applications we receive, we're only able to follow up directly with candidates whose experience closely matches this role. If you don't hear from us within 10 days, please know we genuinely appreciate your interest-and we'd welcome your application to future openings that may be a stronger fit. Thank you for considering Remote Raven, and all the best in your search.\nA note on scheduling: initial interviews run in US Mountain Standard Time (MST) within a 3:00 AM - 1:00 PM MST window. We know that takes flexibility around the time difference, and we genuinely appreciate it.","description_format":"text","description_chars":8035,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"Spanish","level":"Proficiency (C2)","optional":true},{"language":"English","level":"Proficiency (C2)","optional":true}]},"benefits":[],"hiring_locations":[{"name":"Philippines","iso":"PH","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Professional Services","Human Resources","Recruiting & Staffing"],"lifecycle":[{"event":"open","at":"2026-09-23T16:20:03Z"}],"liveness":{"score":79,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.793,"p_room":1,"age_days":12,"expected_fill_days":43,"reasons":["conf:5","win:early"],"computed_at":"2026-10-01T05:45:00Z"},"pay":{"stated_usd_annual":14000,"is_top_pay":false},"html_url":"https://alion.io/job/remote-raven-safety-coordinator","json_url":"https://alion.io/job/remote-raven-safety-coordinator.json","meta":{"generated_at":"2026-10-01T11:18:07Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"search","counted_by":"address","units_charged":0,"used_today":0,"day_limit":null,"remaining_today":null,"minute_limit":null,"resets_at":"2026-10-02T00:00:00Z"}}}