{"id":3270012,"url":"https://alion.io/job/reorbit-executive-assistant","title":"Executive Assistant","company":{"id":56772,"name":"ReOrbit","domain":"reorbit.space","url":"https://alion.io/company/reorbit","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Teamtailor","truth_index":{"grade":"A","score":87,"open_postings":23,"ghost_share":0,"stale_share":0.522,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-28T05:59:10Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Helsinki, Finland"],"countries":["FI"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":32000,"max_usd":74000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":2376},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-08-04T07:46:08Z","employer_posted_date":"2026-08-04","last_verified_at":"2026-10-28T12:47:18Z","board_verified":true,"closed_at":null,"days_open":85,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":85},"description":"ReOrbit is looking for an Executive Assistant to join our team and provide high quality administrative and organizational support to the CEO.\nAs our Executive Assistant, you are highly organized, proactive, and discreet. You thrive in a fast-paced environment, enjoy juggling multiple priorities, and have exceptional attention to detail. You are an excellent communicator who can anticipate needs, coordinate across teams, and keep things running smoothly behind the scenes.\nIt's an exciting chance to join a dynamic start-up, with the opportunity to make a real impact, to reach our goal of pushing the boundaries of space data transfer. \nResponsibilities\nManage the CEO's calendar, scheduling meetings and ensuring effective prioritization of competing demands.\n\nCoordinate domestic and international travel arrangements, including flights, accommodation, visas, itineraries, and expense reporting.\n\nOrganize internal and external meetings, preparing agendas, taking meeting notes when required, and following up on action items.\n\nHandle day to day correspondence, emails, and administrative requests on behalf of the CEO where appropriate.\n\nPrepare presentations, documents, reports, and meeting materials using information provided by the CEO and leadership team.\n\nCoordinate logistics for board meetings, leadership meetings, customer visits, and company events.\n\nSupport invoice administration, expense management, and other administrative processes.\n\nAct as a key point of contact between the leadership team and internal and external stakeholders, ensuring timely communication and professional representation.\n\nMaintain confidential information with the highest level of discretion and professionalism.\n\nAssist with document management, filing and maintaining organized records.\n\nSupport ad hoc administrative tasks and projects as required.\n\nSkills and Requirements\n5+ years of experience as an Executive Assistant or in a similar administrative support role.\n\nExperience supporting senior executives in a fast paced environment.\n\nOutstanding organizational and time management skills with the ability to manage multiple priorities simultaneously.\n\nExcellent written and verbal communication skills in English.\n\nStrong attention to detail and a proactive, solution-oriented mindset.\n\nHigh level of professionalism, discretion and integrity when handling confidential information.\n\nProficiency with the modern collaboration tools.\n\nFlexible, adaptable and comfortable working in a dynamic, high-growth environment.\n\nExperience working in a technology, aerospace, or international company is an advantage.\n\nWhat does ReOrbit do?\nReOrbit builds the foundation for the next generation of space applications by transforming satellites into truly intelligent, interconnected platforms, defined by software. Our satellite design philosophy revolves around the idea that satellites must network, communicate with each other and thus improve mission efficiency. How can this be achieved? Thanks to a flexible software-first architecture, where all these aspects are dealt with upfront in the mission concept, as integrated functionalities.\nReOrbit’s top-notch team of software engineers and system architects develop in-house software, procure hardware from the best-in-class suppliers, and seamlessly integrate the components to create flexible and secure satellites. Today, we are a rapidly growing company building a very strong multidisciplinary team to support our activities. We are headquartered in Helsinki, Finland with a subsidiaries in Bristol, UK, Bariloche, Argentina and Bengaluru, India.\nWorking at ReOrbit\nAt ReOrbit, we are focused on building a strong team as we believe nothing can be accomplished without innovative, humble and curious minds working together on a common goal. We’re all about fostering an inclusive, dynamic environment where equality and diversity are our strength. \nWe offer\nChallenging but rewarding environment - you will thrive if you are always reflecting on how to make things better. Your ideas will be heard.\n\nAmbitious and supportive network of people, who are motivated to change the space industry, bringing expertise from both classic and new space .\n\nBenefits such as lunch vouchers, events, parties, occupational health care and additional health insurance - but most importantly a possibility to be a part of a unique and diverse team, connected by similar mindset and sense of humor. \n\nWe like to spend time together! You can choose activities whichever is to your liking - runOrbit, climbOrbit; become ping pong or board games champion.\n\nWe support relocation and integration into Finnish society.\n\nJoin us in our journey of building software enabled satellites for secure communications\nand, thus, creating the most compelling in space data flow company of the new space era.\nThe Company may require a security clearance for certain positions. Any such security clearance will be conducted in accordance with applicable law and the Company's relevant policies\nFor agencies: We do not accept unsolicited CVs for our open vacancies. Any CV sent to our team unsolicited will reserve us the right to pursue a candidate without obligation to the sender. All candidate submissions must be conducted through our official channels and in accordance with our terms of engagement.","description_format":"text","description_chars":5328,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":["Company events","Health insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":true,"industries":["Space Services"],"lifecycle":[{"event":"open","at":"2026-10-26T11:10:49Z"}],"visa":[],"liveness":{"score":11,"band":"cold","label":"Long shot","p_open":1,"p_active":0.384,"p_room":0.28,"age_days":84,"expected_fill_days":36,"reasons":["conf:4","stale_co","velocity","win:tail","crowd:"],"computed_at":"2026-10-28T05:59:10Z"},"pay":null,"html_url":"https://alion.io/job/reorbit-executive-assistant","json_url":"https://alion.io/job/reorbit-executive-assistant.json","meta":{"generated_at":"2026-10-28T15:00:40Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":20298,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-29T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":56772},"rest":"https://alion.io/mcp/rest/get_company?id=56772"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Freorbit-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Freorbit-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Freorbit-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/reorbit-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Freorbit-executive-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3270012}},{"tool":"search_jobs","arguments":{"company":"reorbit.space","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3270012},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}