{"id":1961622,"url":"https://alion.io/job/resilience-executive-assistant","title":"Executive Assistant","company":{"id":1901369,"name":"Resilience","domain":"resilience.com","url":"https://alion.io/company/resilience-com","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":75,"open_postings":7,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-10T05:45:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Wellesley, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":70000,"max":126250,"currency":"USD","period":"year","gross":null,"usd_annual":126250},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"ChatGPT","optional":false},{"name":"Copilot","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-06T15:44:01Z","employer_posted_date":"2026-10-06","last_verified_at":"2026-10-11T04:34:50Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"A career at Resilience is more than just a job - it’s an opportunity to change the future.\nResilience is a technology-focused biomanufacturing company that’s changing the way medicine is made. We’re building a sustainable network of high-tech, end-to-end manufacturing solutions to better withstand disruptive events, serve scientific discovery, and reach those in need.\nFor more information, please visit www.resilience.com\nPosition Summary & Responsibilities\nThe Executive Assistant provides high-quality executive and administrative support to our C-Suite executives. This role requires consistent in-person presence, sound judgment, and the ability to manage shifting priorities and execute across a broad range of responsibilities with minimal direction.\nExecutive Support\nManage calendars, scheduling, and domestic/international travel logistics for the executive team, including the CEO.\nPrepare meeting materials, agendas, and follow-up communications.\nTriage correspondence and draft routine communications on behalf of executives\nHandle sensitive and confidential information with absolute discretion.\nEvent & Meeting Coordination\nManage planning and logistics for annual commercial conferences, including vendor coordination, attendee management, and on-site execution\nCoordinate board meetings end-to-end: scheduling, materials preparation, logistics, and follow-up\nManage executive off-sites, leadership meetings, and company events hosted at or organized from the Wellesley site\nAdministrative & Financial\nProcess and reconcile expense reports, invoices, and PO submissions\nMaintain organized filing systems, records, and administrative databases\nManage special projects and cross-functional initiatives as directed, taking ownership from initiation through completion.\nMinimum Qualifications\nDemonstrated and progressive experience supporting executives\nComfortable supporting logistics for executive-level events, board meetings, or conferences.\nHigh discretion; ability to manage confidential matters with absolute professionalism\nReliable in-office attendance on designated days, plus flexibility for occasional in-person meetings or events as business needs arise\nTechnology:Advanced proficiency in Microsoft 365 including Outlook, Teams, Word, Excel, PowerPoint and SharePoint\nWorking knowledge of AI productivity tools (e.g., Microsoft Copilot, ChatGPT, or similar); ability to leverage AI to work faster and smarter\n\nWork-Style:Dependable and consistent, holding a zero-error standard for accuracy, detail, and follow-through across written communications, scheduling, and deliverables.\nClear, professional written communication and sound professional judgment.\nSelf-directed, working effectively with limited supervision and applying established processes while using judgment to keep executive and office priorities on track.\nComfortable with some ambiguity - anticipates needs, moves without being asked, closes the loop, and makes independent decisions within the scope of the role.\nThrives in a collaborative environment and works well with other Administrative Assistants within the organization.\n\nPreferred Qualifications\nLocal to Boston area\n5+ years of executive assistant or office administration experience in a corporate environment\nAssociate’s or Bachelor’s degree in Business Administration, Communications, or a related field\nPrior experience in a life sciences, biotech, or similarly regulated industry\nPhysical & Work Environment Requirements\nProfessional office environment with prolonged periods of computer and phone use\nOccasional standing, walking, bending, and lifting or carrying materials up to 20 pounds\nThe items described here are representative of those that must be met successfully to perform the essential functions of this job.\nSponsorship or support for work authorization, including visas, is not available for this position.\nResilience is an Equal Employment Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, disability status, physical or mental disability, genetic information, or characteristic, or other non-job-related characteristics or other prohibited grounds specified in applicable federal, state, and local laws. Requests for reasonable accommodation can be made at any stage of the recruitment process.\nResilience offers employees a robust total rewards program including an annual cash bonus program, a 401(k) plan with a generous company match and our benefits package which is thoughtfully designed to support our employees with great healthcare (including medical, dental and vision), family building benefits, life and disability insurance, paid vacation, paid holidays, other paid leaves of absence, tuition reimbursement and support for caregiving needs. Our target base pay hiring range for this position is $70,000.00 - $126,250.00 per year. Actual base pay is dependent upon a number of factors, including but not limited to, the candidate’s geographical location, relevant experience, qualifications, skills and knowledge. Excited about Resilience? 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