{"id":1705855,"url":"https://alion.io/job/responsebio-front-desk-administrative-assistant","title":"Front Desk & Administrative Assistant","company":{"id":3859724,"name":"Response Biomedical","domain":"responsebio.com","url":"https://alion.io/company/responsebio","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"BambooHR","truth_index":{"grade":"B","score":75,"open_postings":3,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-11-03T05:54:40Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Vancouver, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":45000,"max":50000,"currency":"CAD","period":"year","gross":null,"usd_annual":35098},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-07-28T00:00:00Z","employer_posted_date":"2026-07-28","last_verified_at":"2026-11-03T11:33:25Z","board_verified":true,"closed_at":null,"days_open":98,"trust":{"level":"stale","repost_count":0,"flags":["stale"],"days_open":98},"description":"Who we are:\nResponse Biomedical Corp. (Response) has been transforming acute care diagnostic testing with a focus on improving patient outcomes for over 30 years. We are a Canadian-owned company that develops, manufactures and distributes immunoassays around the world. We believe the people we work with, including our partners, healthcare teams, and employees are the cornerstone of our success.\nWhat we do:\nThe RAMP platform is a global leader in cardiovascular and acute care testing for the triage and diagnosis of life-threatening diseases directly from whole blood samples. We understand the stresses associated with rapid and accurate diagnosis when every minute counts and we are committed to providing lab-quality results within minutes while reducing the total cost of care.\nWho we are looking for?\nWe are searching for an Administrative Assistant to join our team that is ready for a challenge and looking to make a difference. The successful candidate will provide administrative support across company-wide teams, assisting with entry-level administrative tasks, including contract and legal administration.\nThe Administrative Assistant will also provide general administrative support to various departments as needed, including production operations, finance, document control, inventory management, and shipping & receiving, for the core purpose of improving patient outcomes and saving lives globally.\nKey Responsibilities:\nContract and Legal Administration\nMaintain an organized system for managing contracts and legal.\nSupport the review process by ensuring proper documentation is distributed and filed appropriately.\nMonitor contract renewal dates and alert relevant team members when action is required.\nHandle legal signoffs for contracts and corporate resolutions, including routing documents for signatures, tracking progress, and maintaining compliance records.\nProvide support with legal document templates and\nFinance / Accounting Team Support:\nPrepare and maintain financial documents and spreadsheets as directed by the Finance/Accounting team.\nHandle data entry tasks, ensuring accuracy and timely completion.\nOrganize and maintain filing systems for financial records.\nAssist in managing incoming and outgoing Finance/Accounting correspondence, including invoices, vendor communications, and internal requests.\nAssist in preparing regular financial reports.\nActs as a liaison with parent company finance team ensuring effective communication between organizations.\nGeneral Administrative Support:\nProvides administrative support to ensure efficient operation of the ofiice.\nAnswers the telephone, schedules meetings, and supports visitors.\nCarries out administrative duties such as filing, typing, copying, scanning etc.\nMaintains the corporate calendar and corporate directory.\nCompletes operational requirements by scheduling and assigning administrative projects.\nAssists in making travel arrangements for senior staff such as booking flights, hotels, or restaurant reservations.\nProvide administrative assistance to other departments as needed, including scheduling meetings, preparing documents, and handling mail distribution.\nSupport the organization and management of common office areas, ensuring they are clean and well-maintained.\nMaintains inventory levels of office supplies by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.\nAssists with the preparation of monthly townhalls and other company wide meetings and events.\nHelp prepare reports, presentations, and other documents for cross-departmental use.\nAs needed, act as a liaison for coordinating with external vendors and service providers.\nMaintain an organized document filing system within the document control room and support other document control activities as required.\nProduction Operations & Shipping/Receiving Support\nReview manufacturing records and related documentation (e.g., BOMs) to ensure production activities are accurately documented and completed in a timely manner.\nPerform ERP inventory transactions, including material picking, inventory receipt, and component reconciliation.\nSupport shipping and receiving activities, including picking, packing, preparing shipping documentation, receiving incoming materials, completing required inspections and checks, and placing materials in the appropriate storage locations.\nSupport material handling activities by operating a pallet jack and picking, moving, storing, and supplying materials to Production to ensure efficient workflow and uninterrupted manufacturing operations.\nAssist with inventory counts and support inventory management activities to help prevent material shortages.\nEducation, Work Experience, Knowledge, and Skills:\nFormal Education:\nHigh School Diploma required. Post-secondary education in Office Administration, Finance, or a related field is preferred.\nWork Experience:\nPrevious experience in an administrative or clerical role is beneficial but not required.\nSkills and Knowledge:\nStrong organizational skills with attention to detail and\nProficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with digital filing systems.\nExcellent written and verbal communication\nAbility to manage time effectively and prioritize tasks in a dynamic environment.\nFamiliarity with basic finance or legal terminology is an asset but not required.\nA positive attitude with a willingness to learn and adapt to new tasks.\nAbility to work independently with minimal supervision.\nAvailability to work during regular office hours (Monday to Friday) with occasional overtime if required.\nWillingness to support different teams and adapt to varying administrative needs.\nAlignment with Response Biomedical’s vision, values, and culture.\nThe starting salary for this position ranges from $45,000 to $50,000 annually, depending on the candidate's experience and qualifications. Our salary structure is aligned with market standards and is finalized considering factors such as job-related expertise, skills, education, and experience.\nPlease note that this position is only available to candidates who are authorized to work in Canada.\n *We regret that relocation will not be provided.\n* While we appreciate the interest of all applicants, only those candidates selected for interview will be contacted.\nWe're committed to a diverse and inclusive workplace. We welcome applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. 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