{"id":782017,"url":"https://alion.io/job/restaurant365-workplace-experience-coordinator","title":"Workplace Experience Coordinator","company":{"id":6841,"name":"Restaurant365","domain":"restaurant365.com","url":"https://alion.io/company/restaurant365","size_band":"201-500","is_staffing_agency":false,"is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":{"grade":"B","score":80,"open_postings":31,"ghost_share":0.258,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":179,"computed_at":"2026-09-24T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Austin, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":29,"max":29,"currency":"USD","period":"hour","gross":null,"usd_annual":58000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-10T22:53:12Z","employer_posted_date":"2026-09-10","last_verified_at":"2026-09-24T19:48:18Z","board_verified":true,"closed_at":null,"days_open":14,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":13},"description":"We are seeking a dependable, detail-oriented Workplace Experience Coordinator to support our employees in our various office locations. This position plays an important role in maintaining an organized, welcoming, and productive workplace. Serving as the first point of contact for visitors and a central resource for employees, the Workplace Experience Coordinator oversees day-to-day office activities, provides administrative support, and helps ensure operations run smoothly.\nThe ideal candidate is proactive, highly organized, comfortable managing multiple priorities, and committed to creating a positive workplace experience. This position may be structured as either full-time or part-time depending on the office’s operational needs requiring to be in-office.\nHow you'll add value:\nOffice Management & Operations\nMonitor and maintain inventory of office supplies and place orders as needed\n\nOversee maintenance and functionality of office equipment and facilities\n\nLiaise with building management, service vendors, and suppliers to coordinate office needs\n\nEnsure common areas (e.g., kitchen, meeting rooms) remain tidy, organized, and fully stocked\n\nAdministrative Support\nAssist in managing schedules, calendars, and meeting coordination for leadership and team members\n\nProvide travel booking assistance, including flights, lodging, and itineraries, when needed\n\nSupport day-to-day administrative tasks, employee onboarding tasks, and special projects\n\nCoordinate incoming mail and assign to appropriate groups for review\n\nReception & Front Desk Duties\nWelcome and assist office guests and visitors, providing a warm and professional first impression\n\nAnswer and route incoming calls and handle general inquiries\n\nManage incoming and outgoing mail, deliveries, and shipments\n\nEvent & Culture Coordination\nOrganize and execute internal team events, office celebrations, and team-building activities\n\nCoordinate logistics for meetings, including room booking, refreshments, and materials\n\nAssist in initiatives that promote a positive, engaging, and inclusive office culture\n\nRecordkeeping & Documentation\nMaintain accurate records, including invoices, receipts, and office logs\n\nProcessing incoming mail by scanning and sending to the appropriate department\n\nSupport expense reporting and document filing\n\nTeam & Leadership Support\nProvide general assistance to colleagues and leadership across departments\n\nProactively identify ways to improve processes and enhance office efficiency\n\nWhat you'll need to be successful in this role:\nMinimum 2 years of experience in office coordination, administration, or a related role\n\nExceptional organizational and time-management skills\n\nClear, professional communication skills, both written and verbal\n\nStrong proficiency in Microsoft Office Suite (Word, Excel, Outlook)\n\nComfortable learning and using office management platforms or tools\n\nComfortable using AI to automate and optimize daily workflows, with accountability for the final result\n\nFriendly, approachable demeanor with a proactive, positive, can-do attitude\n\nAbility to maintain confidentiality and professionalism\n\nWork Environment & Expectations\nThis is an in-office role based in one of our office locations. Whether this role is part-time or full-time, this position is integral to the daily functioning of the office and the experience of our team and visitors. Work is primarily performed in a professional office environment, with regular interaction with employees, visitors, vendors, and service providers. The position routinely involves working at a desk, using a computer, telephone, printer, copier, and other standard office equipment. The position also may work in a reception or shared workspace where interruptions, visitor traffic, and changing priorities are common. The role requires the ability to manage multiple tasks, respond to time-sensitive requests, and maintain professionalism in a fast-paced environment. Occasional early-morning, evening, or additional in-office availability may be required for meetings, events, deliveries, or office-related projects.\nIn terms of physical requirements, this position will require:\nAbility to remain in a stationary position for portions of the workday while performing computer-based and administrative tasks.\n\nAbility to move throughout the office to greet employees and visitors, deliver materials, access office equipment, manage supplies, and support meetings or events.\n\nAbility to operate a computer and other standard office equipment for extended periods.\n\nAbility to communicate and exchange accurate information with employees, visitors, vendors, and other business contacts in person, by telephone, and through electronic communication.\n\nAbility to occasionally bend, reach, kneel, or climb stairs while organizing supplies, tidying common areas, preparing meeting rooms, or completing other office-related duties.\n\nAbility to occasionally lift, carry, push, or move office supplies, packages, and equipment weighing up to 20-25 pounds.\n\nAbility to perform the essential functions of the position with or without reasonable accommodation.","description_format":"text","description_chars":5134,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Professional Services","Corporate Training","Corporate Trainings"],"lifecycle":[{"event":"open","at":"2026-09-12T00:57:45Z"}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":13,"expected_fill_days":179,"reasons":["conf:2","win:early","comp:junior"],"computed_at":"2026-09-24T05:45:00Z"},"pay":{"stated_usd_annual":58000,"is_top_pay":true},"html_url":"https://alion.io/job/restaurant365-workplace-experience-coordinator","json_url":"https://alion.io/job/restaurant365-workplace-experience-coordinator.json","meta":{"generated_at":"2026-09-25T02:00:17Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":2053,"day_limit":5000,"remaining_today":2947,"minute_limit":60,"resets_at":"2026-09-26T00:00:00Z"}}}