{"id":1206644,"url":"https://alion.io/job/revamp-engineering-senior-executive-assistant","title":"Senior Executive Assistant","company":{"id":695625,"name":"Revamp Engineering","domain":"revamp-eng.com","url":"https://alion.io/company/revamp-eng","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Breezy","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Oakland, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":58000,"max_usd":120000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":576},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-24T23:05:22Z","employer_posted_date":"2026-09-24","last_verified_at":"2026-09-28T02:20:16Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"Role Summary:\nThe Senior Executive Assistant role at Revamp supports the President by managing the day-to-day flow of time, information, and logistics so company leadership can stay focused on key priorities. This includes owning a complex, multi-time zone calendar; preparing meeting materials and context; triaging inbound communications; drafting messages on the President’s behalf; and coordinating travel, expenses, and completing time-sensitive local tasks and errands.\nOverall, the job ensures the President and key stakeholders are well-prepared, schedules and commitments stay aligned, and important work moves forward smoothly and professionally. As an employee-owner, you will have a personal stake in the business you support, and your work will make a direct contribution to supporting a mission-driven company dedicated to providing impactful renewable energy solutions.\nDuties & Responsibilities:\nCore Functional Responsibilities\nManage a complex calendar across time zones, resolving conflicts and building in focus time, with the President making the final call on competing priorities. \nPrepare the President for meetings with the right context, materials, and priorities in hand. \nBook and manage complex domestic travel itineraries, and handle changes and disruptions in real time. \nTriage inbound calls, voicemails, and messages, routing them to the right person and scheduling follow-up conversations where warranted. \nPrepare and submit expense reports, including receipt capture, coding, and coordination with the Finance team. \nComplete time-sensitive local errands and in-person tasks in the Oakland and greater bay area. \nFlex into project and event support for the broader leadership team as bandwidth allows. \nDraft and send communications on the President's behalf as needed \nFlex into project and event support for the broader leadership team as bandwidth allows. \nSupport management and leadership meeting logistics, including agendas and materials. \nAssist with the logistics timeline for each event, tracking headcount, vendor commitments, and deadlines through to completion. \nCoordinate with Operations and Finance on contracts, deposits, and vendor payments. \nFollow Revamp's expenses, travel, and procurement policies, and submit documentation complete and on time. \nHandle highly confidential company, client, employee, and personal information with strict discretion. \nKeep calendar records, contact information, and travel documentation accurate and current. \nCollaboration & Communication\nServe as a point of contact between the President and clients and other outside parties. \nCoordinate with the Finance team on expense submission and with Operations on office and event logistics. \nCommunicate scheduling decisions and changes clearly to internal and external stakeholders, including on short notice. \nProvide administrative support for additional members of the executive team. \nAdditional Responsibilities\nPerform essential duties including meeting deliverables and deadlines. \nPerform additional related duties as assigned or directed. \n\nExperience, Knowledge, Skills, & Abilities:\nRequired\n8+ years supporting a founder, president, or C-suite executive(s). \nDemonstrated ability to manage a complex calendar across time zones, resolving conflicts and protecting focus time. \nExperience coordinating complex domestic travel and resolving itinerary changes as they happen. \nExcellent written communication. \nDemonstrated sound judgment with managing sensitive and confidential information. \nStrong command of Microsoft 365, including Outlook and Teams. \nComposure under shifting priorities, and a habit of flagging problems before they become urgent. \nBased in or willing to commute to the Oakland area for a hybrid schedule of ~3 days per week on site, including the ability to come into the office or run area errands on short notice. \nAvailability during core hours of 9:00 AM to 3:00 PM Pacific, Monday through Friday with flexibility to be available outside of those hours as needed, including occasional morning and evening availability. \nDriving is an essential function of this role. Requires a valid driver's license, a reliable personal vehicle, and personal auto insurance meeting Revamp's minimum coverage requirements. Mileage and related vehicle expenses are reimbursed under Revamp's expense policy. \nAn acceptable motor vehicle record is required at hire and on a periodic basis thereafter \nPreferred\nAssociate's degree or higher. \nExperience planning offsites, summits, or executive events. \nExperience supporting more than one executive at a time. \nExperience supporting a board of directors, including agendas and materials. \nInterest in renewable energy or a mission-driven business. \nBenefits for Full-Time Positions:\nParticipation in Revamp's Employee Ownership ESOP program. \nCompetitive compensation with bonus. \nFull benefits package including 99% employer-paid health, vision, life, and dental insurance. \nMedical, dependent care, and commuter FSA. \nMonthly health and wellness stipend. \nAttractive vacation, sick, and holiday pay. \nPaid parental leave. \n401(k) savings plan with 100% match up to 6%, vested immediately. \nPaid volunteer time off and charitable donation matching. \nAbout Revamp:\nFounded in 2016, Revamp is the premier engineering design firm focused on large-scale renewable energy projects. We are committed to doing our part in the energy transition and providing a welcoming workplace for talented people ready to make a real difference fighting climate change. Since 2020, Revamp engineers have designed more than 10% of all solar generation capacity installed in the US.\nWe are made up of a diverse group of mostly remote, US-based employees spanning from the East Coast all the way to The Aloha State of Hawaii! We are artists, singers, dancers, pastry chefs, outdoor enthusiasts, animal lovers, and travelers who embrace innovation and collaboration. For more information, visit our website at www.revamp-eng.com.\nAll offers of employment with Revamp Engineering Inc. are contingent on the completion of a background check. Revamp Engineering Inc. conducts these background checks in compliance with applicable federal and state laws. Applicants will be: 1) provided with appropriate written notice of the background check, 2) asked to authorize the background check before it is performed, and 3) provided the opportunity to obtain a free copy of any report obtained.\nRevamp Engineering Inc. is an equal opportunity employer committed to creating an inclusive workplace. We provide equal employment opportunities without regard to any status protected by applicable law. Revamp Engineering Inc. is committed to providing reasonable accommodations for candidates with disabilities. If you require an accommodation during the application or interview process, please contact us.","description_format":"text","description_chars":6874,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"associate","optional":false},"security_clearance":false,"languages":[]},"benefits":["Dental insurance","Parental leave"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Energy & Utilities"],"lifecycle":[{"event":"open","at":"2026-09-25T00:25:16Z"}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":3,"expected_fill_days":42,"reasons":["conf:3","win:early"],"computed_at":"2026-09-28T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/revamp-engineering-senior-executive-assistant","json_url":"https://alion.io/job/revamp-engineering-senior-executive-assistant.json","meta":{"generated_at":"2026-09-28T05:57:29Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":4140,"day_limit":5000,"remaining_today":860,"minute_limit":60,"resets_at":"2026-09-29T00:00:00Z"}}}