{"id":1580953,"url":"https://alion.io/job/reworks-solutions-administrative-assistant-staffing-intake-client-care","title":"Administrative Assistant - Staffing, Intake & Client Care","company":{"id":685173,"name":"ReWorks Solutions","domain":"reworkssolutions.com","url":"https://alion.io/company/reworkssolutions","size_band":null,"is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"B","score":82,"open_postings":7,"ghost_share":0,"stale_share":0.714,"repost_share":0,"time_to_fill_p50_days":40,"computed_at":"2026-10-20T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["South Africa"],"countries":["ZA"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":15100,"max":16800,"currency":"ZAR","period":"month","gross":null,"usd_annual":12228},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-01T13:08:21Z","employer_posted_date":"2026-10-01","last_verified_at":"2026-10-21T01:15:44Z","board_verified":true,"closed_at":null,"days_open":19,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":19},"description":"Description\nAdmin Assistant - Staffing, Intake & Client Care\nLocation: Fully Remote - South Africa\nWorking Hours: 9:00 AM - 5:00 PM EST\nSchedule: Monday-Friday | No weekend work\nHolidays: U.S. Holidays\nSalary: R 15,100-16,800\nRequirements\nAbout Able Minds ABA\nAble Minds ABA is a growing healthcare organisation providing Applied Behavior Analysis (ABA) therapy and support services for children with autism and their families.\nThe team is looking for a warm, organised, and proactive Administrative Assistant to join their growing remote team. This person will initially support both the Staffing/Recruiting team and the Intake/Client Care team, while also assisting with general administrative and clerical responsibilities.\nAs the organisation grows, there may be an opportunity for the role to develop into a more specialised position within either Staffing/Recruiting or Intake/Client Care.\nAbout the Role\nThis is a varied role that combines administration, coordination, communication, and people-facing responsibilities.\nYou will work with both internal staff and families, so the ability to communicate clearly, stay organised, and create a friendly and positive experience is extremely important.\nWe are looking for someone who doesn't simply wait to be told what to do - someone who notices what needs attention, takes ownership, and is happy to jump in wherever support is needed.\nBenefits\nKey Responsibilities\nStaffing & Recruiting Support\nProvide administrative support to the Staffing/Recruiting team.\nAssist with candidate coordination, communication, scheduling, and follow-ups.\nHelp maintain accurate candidate information and records.\nAssist with recruitment-related documentation and administrative processes.\nIntake & Client Care Support\nProvide administrative support to the Intake/Client Care team.\nAssist with coordinating information and follow-ups with families.\nCommunicate professionally and warmly with families and internal staff.\nHelp ensure information is accurately recorded and followed up on.\nGeneral Administration\nAssist with day-to-day clerical and administrative tasks.\nMaintain accurate records, spreadsheets, and documentation.\nAssist with scheduling and coordinating appointments or meetings.\nManage follow-ups and ensure outstanding tasks are completed.\nSupport different members of the team as required.\nTake on ad-hoc administrative tasks and projects.\nRequirements\nPrevious healthcare experience is required.\nABA experience is not necessary and training can be provided.\nExcellent spoken and written English.\nClear and professional communication that is easy for U.S.-based families and staff to understand.\nStrong organisational skills and attention to detail.\nGood communication and interpersonal skills.\nComfortable handling both administrative and people-facing responsibilities.\nStrong computer literacy and comfortable learning new systems.\nAble to manage multiple priorities and follow through on tasks.\nReliable, consistent, and able to work independently in a remote environment.\nA team-oriented attitude and willingness to support colleagues.\nPersonality & Culture Fit\nPersonality is extremely important for this role.\nAble Minds ABA has a close-knit and collaborative team and is looking for someone who will contribute positively to that environment.\nThe ideal person is:\nWarm and friendly - someone people naturally feel comfortable speaking with.\nKind and empathetic - particularly when communicating with families.\nEasy to talk to and approachable.\nProactive - notices what needs to be done without always waiting for instructions.\nReliable - follows through and can be trusted to get things done.\nTeam-oriented - enjoys supporting colleagues and working collaboratively.\nAdaptable - comfortable switching between administrative and people-facing tasks.\nLong-term focused - looking to build something with a company rather than frequently moving between jobs.\nLong-Term Opportunity\nAble Minds ABA is looking for someone who wants to become a long-term member of the team.\nThis isn't intended to be a short-term stepping-stone role. The successful candidate will have the opportunity to learn the business, build relationships with the team, and potentially move into a more specialised role as the organisation grows.\nSoftware & Systems\nExperience with the following is required or highly beneficial:\nCentralReach\nApploi\nExperience with other healthcare, recruitment, CRM, scheduling, or administrative platforms would also be beneficial.\nImportant Note\nABA experience is not required. Healthcare experience, strong communication skills, organisation, reliability, and the right personality are the key priorities for this position.\nThinking of applying? Here's the inside scoop.\nLet us walk you through the next steps.\nStep 1 - Complete Your Application\nFill in our application form and upload your CV. This stores your profile in our Applicant Tracking System (ATS) and places you into our active job pipelines, making it easier for us to match you with current and future opportunities.\nStep 2 - The First Look (One-Way Video Interview)\nThis is where your application comes to life. We review your CV and video interview to get a feel for your experience, communication style, and overall fit. If we like what we see, you're on to the next step!\nWhy do we ask for a video?\nBecause a résumé can tell us what you've done, but it can't show us you. Your video is your moment to shine, and it helps us see:\nHow you communicate and connect with people.\nHow you present yourself professionally.\nOther opportunities you might be an even better fit for (bonus surprises!).\nThink of it as your personal trailer. One great video means we can pitch you for multiple roles and get you in front of the right employers, faster.\nHeads up: Some clients watch your video directly, so make it one you'd be proud to have represent you. This is your highlight reel-make it count!\nStep 3 - Let's Actually Talk\nA Sourcing Specialist calls to chat about your experience, your availability, what you want to earn, and the role itself. Consider it a friendly vibe check.\nStep 4 - The Fine Print, Made Fun\nWe break down what it's like working as an independent contractor-hours, pay, contract terms, the whole deal. No surprises, no fine-print sneakiness. You'll get it all in writing.\nStep 5 - Matchmaking Time\nOur Talent Delivery Team plays cupid, matching you to clients where you're most likely to shine. We can't promise everyone gets picked, but we're rooting for you.\nStep 6 - Showtime\nGot shortlisted? We'll set up your interview, prep you like a pro, and have your back the whole way-with a Reworks teammate right there facilitating.\nStep 7 - The Verdict\nWe chase feedback the second it lands and keep you in the loop.\n Fraud Disclaimer:ReWorks Solutions will never request payment during recruitment or require in-person office visits. All official communication will come from a ReWorks Solutions email address. Please verify any suspicious messages with our team directly.","description_format":"text","description_chars":7021,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[{"name":"South Africa","iso":"ZA","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Virtual Assistant Services","Recruiting & Staffing","Business Process Outsourcing (BPO)"],"lifecycle":[{"event":"open","at":"2026-10-01T13:08:21Z"}],"visa":[],"liveness":{"score":71,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.788,"p_room":0.9,"age_days":18,"expected_fill_days":40,"reasons":["conf:1","win:mid"],"computed_at":"2026-10-20T05:45:00Z"},"pay":{"stated_usd_annual":12228,"is_top_pay":false},"html_url":"https://alion.io/job/reworks-solutions-administrative-assistant-staffing-intake-client-care","json_url":"https://alion.io/job/reworks-solutions-administrative-assistant-staffing-intake-client-care.json","meta":{"generated_at":"2026-10-21T03:31:26Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":5238,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-22T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":685173},"rest":"https://alion.io/mcp/rest/get_company?id=685173"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Freworks-solutions-administrative-assistant-staffing-intake-client-care"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Freworks-solutions-administrative-assistant-staffing-intake-client-care"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Freworks-solutions-administrative-assistant-staffing-intake-client-care"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/reworks-solutions-administrative-assistant-staffing-intake-client-care\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Freworks-solutions-administrative-assistant-staffing-intake-client-care"}]}