{"id":3460985,"url":"https://alion.io/job/reworks-solutions-bookkeeping-assistant","title":"Bookkeeping Assistant","company":{"id":685173,"name":"ReWorks Solutions","domain":"reworkssolutions.com","url":"https://alion.io/company/reworkssolutions","size_band":null,"is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"B","score":83,"open_postings":10,"ghost_share":0,"stale_share":0.7,"repost_share":0,"time_to_fill_p50_days":40,"computed_at":"2026-10-31T05:58:55Z"}},"role":"Finance","role_family":"Finance","seniority":null,"employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":[],"countries":[],"hiring_countries":["ZA"],"hiring_countries_total":1,"salary":null,"salary_estimate":{"min_usd":16500,"max_usd":45000,"period":"year","method":"role_country_seniority_unknown","sample_n":116},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Sheets","optional":false}],"status":"live","first_seen_at":"2026-10-29T13:52:32Z","employer_posted_date":"2026-10-29","last_verified_at":"2026-10-31T12:28:41Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"About the Role\nReWorks Solutions is looking for an organized, reliable, and detail-oriented Bookkeeping Assistant to support our finance team with day-to-day bookkeeping, payroll administration, billing, and procurement.\nThis is a hands-on role suited to someone who enjoys working with numbers, keeping financial records in order, and making sure routine processes run smoothly. You’ll work closely with our Finance Lead to maintain accurate records, support timely payments, assist with billing cycles, and coordinate equipment and purchasing requirements across the business.\nWe’re looking for someone who takes ownership of their responsibilities, follows through on tasks, and can work independently once trained, while knowing when to ask questions or escalate discrepancies.\nRequirements\nKey Responsibilities\nBookkeeping and Financial Administration\nImport completed payroll information and related invoices into Zoho Books.\nAllocate payments to the correct invoices and investigate discrepancies.\nMaintain accurate financial records and supporting documentation.\nUpdate sales commission spreadsheets after each billing cycle, ensuring invoice details are recorded against the correct salesperson.\nRespond to internal queries relating to contractor remuneration and client billing rates, handling all financial information confidentially.\nPayroll Support\nAssist with calculating contractor hours and preparing payroll information.\nLoad payments onto the relevant payment platform for review and approval.\nSupport payment processing in line with established procedures and deadlines.\nHandle routine contractor payment queries.\nLearn, document, and maintain key payroll processes to provide reliable cover when needed.\nBilling and Contractor Onboarding\nOnboard new contractors into the relevant financial systems.\nEnsure approved rates and contractor details are accurately recorded across systems and documentation.\nUpdate recurring invoices following each billing cycle.\nAssist the Finance Lead with routine billing administration, reconciliations, and checks.\nProcurement and Equipment Management\nCoordinate procurement requests from initial requirements through to delivery and record keeping.\nObtain supplier quotations, confirm requirements, and secure the necessary approvals before placing orders.\nLiaise with suppliers and service providers, including IT and equipment vendors.\nTrack orders, delivery dates, and outstanding items, keeping relevant team members informed.\nMaintain purchase records, supplier invoices, and equipment allocation information.\nCoordinate equipment replacements, returns, and procurement-related queries.\nMaintain an accurate equipment asset register.\nRequirements and Experience\nEssential\nPractical bookkeeping experience, including invoice processing and payment allocation.\nExperience supporting payroll and/or billing administration.\nConfidence working with Excel or Google Sheets and handling financial data.\nStrong attention to detail and the ability to identify and investigate discrepancies.\nExcellent organizational skills and reliable follow-through, particularly during payroll and billing periods.\nClear, professional communication skills.\nThe ability to handle confidential financial information with discretion.\nA proactive, independent approach to recurring tasks, with the judgment to escalate issues when necessary.\nAdvantageous\nExperience using Zoho Books or similar accounting software.\nFamiliarity with Airwallex or similar payment platforms.\nExperience using Hubstaff or other timesheet management systems.\nPrevious procurement, supplier coordination, or equipment administration experience.\nA relevant bookkeeping or accounting qualification.\nWorking Hours and Flexibility\nThis is a remote position with flexibility in how the working day is structured. However, the successful candidate must be available from 16:00 to 20:00 SAST, Monday to Thursday, to support key finance and payment processes.\nDepending on the candidate’s circumstances, the schedule may be structured as a straight shift, such as 12:00-20:00, or split across the day, provided the required availability is met.\nWhat Success Looks Like\nPayroll information and billing records are accurate and updated on time.\nPayments are prepared correctly and submitted through the appropriate approval process.\nRoutine financial queries are handled promptly and professionally.\nProcurement requests are tracked and followed through to completion.\nFinancial documentation and the equipment asset register remain accurate and up to date.\nThe Finance Lead has dependable support and practical cover for recurring finance processes.\nWhy Join ReWorks Solutions?\nJoin a remote team where your attention to detail, reliability, and ability to keep things running smoothly make a real difference. This role offers the opportunity to take ownership of important day-to-day finance and procurement processes while working within a flexible structure.\nIf you have solid bookkeeping fundamentals, enjoy keeping things organized, and take pride in getting the details right, we’d love to hear from you.","description_format":"text","description_chars":5110,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"South Africa","iso":"ZA","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Virtual Assistant Services","Recruiting & Staffing","Business Process Outsourcing (BPO)"],"lifecycle":[{"event":"open","at":"2026-10-29T13:52:32Z"}],"visa":[],"liveness":{"score":60,"band":"ok","label":"Likely open","p_open":1,"p_active":0.602,"p_room":1,"age_days":1,"expected_fill_days":40,"reasons":["conf:0","stale_co","win:early"],"computed_at":"2026-10-31T05:58:55Z"},"pay":null,"html_url":"https://alion.io/job/reworks-solutions-bookkeeping-assistant","json_url":"https://alion.io/job/reworks-solutions-bookkeeping-assistant.json","meta":{"generated_at":"2026-10-31T15:00:35Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":23355,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-01T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":685173},"rest":"https://alion.io/mcp/rest/get_company?id=685173"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Freworks-solutions-bookkeeping-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Freworks-solutions-bookkeeping-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Freworks-solutions-bookkeeping-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/reworks-solutions-bookkeeping-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Freworks-solutions-bookkeeping-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3460985}},{"tool":"search_jobs","arguments":{"company":"reworkssolutions.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3460985},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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