{"id":3151344,"url":"https://alion.io/job/reworks-solutions-executive-assistant-operations-coordinator","title":"Executive Assistant & Operations Coordinator","company":{"id":685173,"name":"ReWorks Solutions","domain":"reworkssolutions.com","url":"https://alion.io/company/reworkssolutions","size_band":null,"is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"B","score":78,"open_postings":8,"ghost_share":0,"stale_share":0.875,"repost_share":0,"time_to_fill_p50_days":39,"computed_at":"2026-10-27T05:46:45Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":[],"countries":[],"hiring_countries":["ZA"],"hiring_countries_total":1,"salary":null,"salary_estimate":{"min_usd":11000,"max_usd":22000,"period":"year","method":"role_country_seniority_unknown","sample_n":83},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-23T12:27:31Z","employer_posted_date":"2026-10-23","last_verified_at":"2026-10-27T22:01:33Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"About the Role\nWe are looking for a proactive, highly organised and resourceful Executive Assistant & Healthcare Operations Coordinator to serve as the client's right-hand person across executive assistance, recruitment and HR, intake, and daily business operations.\nThis is a varied, hands-on role suited to someone who can confidently manage multiple responsibilities, anticipate needs, solve problems independently and keep day-to-day operations running smoothly.\nThe ideal candidate is more than an administrative assistant. They are a dependable, critical thinker who takes ownership, identifies opportunities for improvement and can move between different business functions with minimal supervision. Experience in ABA, healthcare operations or medical practice management would be a strong advantage.\nRequirements\n1. Executive Assistance\nProvide direct administrative and operational support to the executive.\nManage calendars, schedule meetings, coordinate appointments and organise priorities.\nHandle correspondence, follow-ups and general administrative tasks.\nPrepare documents, maintain records and ensure important tasks and deadlines are tracked.\nAnticipate the executive's needs and proactively address outstanding items.\n2. Recruitment & HR Coordination\nSupport recruitment activities, including candidate sourcing, screening, interview scheduling and follow-ups.\nCoordinate candidate communication and assist with the recruitment process from application through onboarding.\nSupport employee onboarding, documentation and HR administration.\nMaintain accurate candidate and employee records.\nAssist with tracking recruitment progress and identifying outstanding hiring needs.\n3. Intake & Client Coordination\nSupport the intake process by managing enquiries, collecting information and coordinating next steps.\nCommunicate professionally with clients, families and relevant stakeholders.\nCoordinate appointments, follow-ups and scheduling requirements.\nMonitor outstanding intake cases and ensure timely follow-through.\nHelp maintain an organised and responsive intake process.\n4. Daily Operations\nCoordinate day-to-day administrative and operational activities across the business.\nManage competing priorities while ensuring deadlines and responsibilities are met.\nIdentify operational gaps, resolve routine issues and escalate more complex matters appropriately.\nMaintain trackers, reports, documentation and internal systems.\nCommunicate with internal teams to ensure tasks are completed and information flows effectively.\nTake ownership of projects, follow-ups and process improvements as needed.\nMinimum Requirements\n3-5+ years of relevant experience in executive assistance, healthcare or ABA operations, recruitment, HR coordination, practice management or a similar role.\nProven ability to manage multiple responsibilities across different business functions.\nExcellent organisational, time-management and prioritisation skills.\nStrong critical thinking, problem-solving and decision-making abilities.\nExcellent written and verbal English communication skills.\nA proactive, accountable approach with the ability to work independently and with minimal supervision.\nStrong attention to detail and consistent follow-through.\nConfidence using digital tools, scheduling platforms, spreadsheets and administrative systems.\nAbility to work in a remote environment and manage responsibilities reliably.\nPreferred Experience\nPrevious experience in ABA, behavioural health, healthcare operations or medical practice management.\nExperience supporting an executive or business owner directly.\nExposure to recruitment, talent acquisition, HR administration and employee onboarding.\nExperience with client intake, appointment scheduling and case coordination.\nFamiliarity with healthcare management systems, applicant tracking systems (ATS), CRMs and workflow tools.\nIdeal Candidate Profile\nThe successful candidate will be a dependable, solutions-oriented professional who enjoys variety and takes pride in keeping a business organised and moving forward.\nThey should be comfortable switching between executive support, recruitment, intake and operations without losing track of priorities. They will be able to identify what needs attention, take initiative, communicate clearly and follow tasks through to completion without needing constant direction.\nWe are open to candidates with different strengths, including experienced executive assistants, ABA operations coordinators and medical practice managers. The priority is finding someone versatile, resourceful and capable of becoming a trusted right-hand person to the client.","description_format":"text","description_chars":4641,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":[],"hiring_locations":[{"name":"South Africa","iso":"ZA","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Virtual Assistant Services","Recruiting & Staffing","Business Process Outsourcing (BPO)"],"lifecycle":[{"event":"open","at":"2026-10-23T12:27:31Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":3,"expected_fill_days":39,"reasons":["conf:1","win:early"],"computed_at":"2026-10-27T05:46:45Z"},"pay":null,"html_url":"https://alion.io/job/reworks-solutions-executive-assistant-operations-coordinator","json_url":"https://alion.io/job/reworks-solutions-executive-assistant-operations-coordinator.json","meta":{"generated_at":"2026-10-27T22:38:12Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":14370,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-28T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":685173},"rest":"https://alion.io/mcp/rest/get_company?id=685173"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Freworks-solutions-executive-assistant-operations-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Freworks-solutions-executive-assistant-operations-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Freworks-solutions-executive-assistant-operations-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/reworks-solutions-executive-assistant-operations-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Freworks-solutions-executive-assistant-operations-coordinator"}]}