{"id":1000939,"url":"https://alion.io/job/reworks-solutions-healthcare-recruitment-operations-coordinator","title":"Healthcare Recruitment & Operations Coordinator","company":{"id":685173,"name":"ReWorks Solutions","domain":"reworkssolutions.com","url":"https://alion.io/company/reworkssolutions","size_band":null,"is_staffing_agency":true,"is_intermediary":false,"ats_vendor":"Workable","truth_index":{"grade":"B","score":77,"open_postings":13,"ghost_share":0,"stale_share":0.923,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-09-24T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":[],"countries":[],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":12500,"max_usd":25000,"period":"year","method":"role_country_seniority_unknown","sample_n":19},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-09-17T11:48:53Z","employer_posted_date":"2026-09-17","last_verified_at":"2026-09-24T12:20:25Z","board_verified":true,"closed_at":null,"days_open":7,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":7},"description":"Job Title: Healthcare Recruitment & Operations Coordinator\nLocation: South Africa\nJob Type: Full-Time, Remote\nWorking Hours: US Hours (9am-5pm EST/10am-6pm EST)\nSalary: South African Rand (ZAR)\nThe Healthcare Recruitment & Operations Coordinator will play a key role in supporting both recruitment and day-to-day operations.\nThe position combines candidate screening, recruitment coordination, administrative support, calendar and email management, reporting, follow-up, and non-clinical chart review.\nA major part of the role will involve conducting initial screening calls with medical professionals, including Physicians, Nurse Practitioners, and Physician Assistants. The successful candidate will gather key information, assess practical suitability for opportunities, and provide clear summaries before candidates progress to a full interview.\nThe role will also involve reviewing charts, reports, and related documentation from an administrative and quality-control perspective. The Coordinator will identify missing information, incomplete documentation, unusual patterns, or areas requiring further review and escalate these findings to the appropriate clinical or operational team member.\nThis role is ideal for someone who is personable, detail-oriented, naturally curious, highly organised, and comfortable working independently in a growing and fast-moving healthcare environment.\nKey Responsibilities\nConduct initial screening calls with Physicians, Nurse Practitioners, and Physician Assistants.\nGather and accurately record key candidate information during screening calls.\nConfirm candidates' salary expectations and compensation requirements.\nEstablish whether candidates have previous Skilled Nursing Facility (SNF) experience.\nConfirm candidates' location and willingness to travel or commute.\nDiscuss travel requirements and practical availability for relevant opportunities.\nDetermine whether candidates are seeking full-time or part-time employment.\nAssess basic suitability against the practical requirements of each opportunity.\nPrepare clear and accurate candidate screening summaries for further review.\nCoordinate follow-up communication with candidates.\nSchedule interviews and manage calendar invitations.\nEnsure candidates receive timely, professional, and consistent communication throughout the early stages of the recruitment process.\nFollow up with candidates regarding outstanding information or next steps.\nAdministrative & Operational Support\nManage and organise emails and respond to routine enquiries where appropriate.\nIdentify and flag urgent or important matters requiring escalation or senior attention.\nMaintain calendars and coordinate meetings and appointments.\nSchedule across multiple United States time zones, including Eastern and Central Time.\nRun reports and assist with tracking recruitment and operational activity.\nMaintain accurate records, spreadsheets, trackers, and internal systems.\nFollow up on outstanding information, documentation, and action items.\nEnsure assigned tasks are completed within agreed timelines.\nHelp monitor priorities and keep track of outstanding operational requirements.\nProvide general administrative and operational support as business priorities develop.\nCommunicate regularly with the wider team regarding outstanding tasks, updates, and priorities.\nNon-Clinical Chart & Documentation Review\nReview charts and related documentation from an administrative and quality-control perspective.\nIdentify missing information, incomplete criteria, documentation gaps, recurring patterns, or potential issues.\nFlag inconsistencies or unusual information requiring further attention.\nEscalate findings to the appropriate clinical or operational team member for review.\nMaintain accurate records of findings and follow-up actions where required.\nHandle sensitive medical and organisational information with a high level of confidentiality and discretion.\nRequirements\nExperience\nPrevious experience in one or more of the following areas would be advantageous:\nHealthcare or medical administration\nRecruitment or talent acquisition\nCandidate screening or interview coordination\nAdministrative or operations coordination\nWorking in a healthcare, medical, or professional services environment\nSkills & Competencies\nThe successful candidate should have:\nStrong written and verbal English communication skills.\nA confident, personable, and professional telephone manner.\nExcellent attention to detail.\nThe ability to identify missing, inconsistent, or unclear information.\nStrong organisational and time-management skills.\nExcellent calendar-management and scheduling abilities.\nStrong follow-up skills and the ability to ensure tasks are completed.\nConfidence working with reports, spreadsheets, trackers, and administrative systems.\nThe ability to manage multiple priorities without losing track of important details.\nA naturally curious mindset and willingness to ask questions when information is unclear.\nThe ability to work independently while maintaining regular communication with the wider team.\nProfessionalism and discretion when handling confidential candidate, medical, and organisational information.\nThe ability to adapt quickly in a growing and evolving role.\nThinking of applying? Here's the inside scoop.\nLet us walk you through the next steps.\nStep 1 - Complete Your Application\nFill in our application form and upload your CV. This stores your profile in our Applicant Tracking System (ATS) and places you into our active job pipelines, making it easier for us to match you with current and future opportunities.\nStep 2 - The First Look (One-Way Video Interview)\nThis is where your application comes to life. We review your CV and video interview to get a feel for your experience, communication style, and overall fit. If we like what we see, you're on to the next step!\nWhy do we ask for a video?\nBecause a résumé can tell us what you've done, but it can't show us you. Your video is your moment to shine, and it helps us see:\nHow you communicate and connect with people.\nHow you present yourself professionally.\nOther opportunities you might be an even better fit for (bonus surprises!).\nThink of it as your personal trailer. One great video means we can pitch you for multiple roles and get you in front of the right employers, faster.\nHeads up: Some clients watch your video directly, so make it one you'd be proud to have represent you. This is your highlight reel-make it count!\nStep 3 - Let's Actually Talk\nA Recruitment Specialist calls to chat about your experience, your availability, what you want to earn, and the role itself. Consider it a friendly vibe check.\nStep 4 - The Fine Print, Made Fun\nWe break down what it's like working as an independent contractor-hours, pay, contract terms, the whole deal. No surprises, no fine-print sneakiness. You'll get it all in writing.\nStep 5 - Matchmaking Time\nOur Talent Delivery Team plays cupid, matching you to clients where you're most likely to shine. We can't promise everyone gets picked, but we're rooting for you.\nStep 6 - Showtime\nGot shortlisted? We'll set up your interview, prep you like a pro, and have your back the whole way-with a Reworks teammate right there facilitating.\nStep 7 - The Verdict\nWe chase feedback the second it lands and keep you in the loop.\n Fraud Disclaimer:ReWorks Solutions will never request payment during recruitment or require in-person office visits. All official communication will come from a ReWorks Solutions email address. Please verify any suspicious messages with our team directly.","description_format":"text","description_chars":7579,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":[],"hiring_locations":[{"name":"South Africa","iso":"ZA","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-09-17T11:48:53Z"}],"liveness":{"score":35,"band":"fade","label":"Fading","p_open":1,"p_active":0.35,"p_room":1,"age_days":6,"expected_fill_days":20,"reasons":["conf:3","agency","stale_co","velocity","win:early"],"computed_at":"2026-09-24T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/reworks-solutions-healthcare-recruitment-operations-coordinator","json_url":"https://alion.io/job/reworks-solutions-healthcare-recruitment-operations-coordinator.json","meta":{"generated_at":"2026-09-24T13:56:12Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers"}}