{"id":3520859,"url":"https://alion.io/job/reworks-solutions-office-administrator-administrative-coordinator","title":"Office Administrator / Administrative Coordinator","company":{"id":685173,"name":"ReWorks Solutions","domain":"reworkssolutions.com","url":"https://alion.io/company/reworkssolutions","size_band":null,"is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"A","score":86,"open_postings":12,"ghost_share":0,"stale_share":0.5,"repost_share":0.083,"time_to_fill_p50_days":41,"computed_at":"2026-11-10T06:52:35Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"posting_text","remote_working_hours":{"label":"EST","utc_offset_min":-5,"utc_offset_max":-5},"hiring_geo_confidence":"explicit","locations":[],"countries":[],"hiring_countries":["ZA"],"hiring_countries_total":1,"salary":{"min":26500,"max":30000,"currency":"ZAR","period":"month","gross":null,"usd_annual":21696},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Sheets","optional":false},{"name":"Microsoft Excel","optional":false}],"status":"live","first_seen_at":"2026-10-30T12:00:00Z","employer_posted_date":"2026-10-30","last_verified_at":"2026-11-10T07:09:59Z","board_verified":true,"closed_at":null,"days_open":10,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":10},"description":"Location: Fully Remote - South Africa\nWorking Hours: Monday to Friday, 9:00 AM - 5:00 PM EST\nSalary: R 26,500-30,000\nAbout the Opportunity\nWe're looking for a highly organised, proactive and dependable Office Administrator / Administrative Coordinator to support a busy business owner and help keep daily operations running smoothly.\nThis role is ideal for someone who enjoys administration, takes pride in being organised and is naturally good at keeping track of details, following up on outstanding tasks and bringing structure to a busy working environment.\nYou'll be responsible for managing a variety of administrative tasks, maintaining records and spreadsheets, coordinating information and ensuring that important items don't get overlooked.\nThe ideal candidate doesn't need to have held a senior administrative title or managed a team. We're more interested in someone who takes ownership, works independently, communicates confidently and has the initiative to identify what needs to be done without waiting for constant direction.\nRequirements\nKey Responsibilities\nProvide general administrative and operational support to the business owner.\nOrganise and maintain business documents, records and digital filing systems.\nMaintain spreadsheets and trackers using Microsoft Excel or Google Sheets.\nTrack outstanding tasks, deadlines, supplier orders and follow-ups.\nAssist with coordinating administrative aspects of ongoing projects.\nMonitor outstanding customer payments and assist with follow-up communication.\nHelp manage supplier information, orders and related documentation.\nAssist with permits, project documentation and contractor administration where required.\nCommunicate with suppliers, customers and other relevant parties professionally.\nKeep the business owner informed of outstanding items, upcoming deadlines and matters requiring attention.\nIdentify administrative gaps and proactively find ways to improve organisation and processes.\nEnsure daily administrative tasks are completed accurately and on time.\nRequirements & Essential Skills\nPrevious experience in office administration, administrative coordination or a similar role.\nStrong organisational and time-management skills.\nExcellent written and verbal English communication skills.\nGood working knowledge of Microsoft Excel or Google Sheets.\nAbility to manage multiple tasks and follow through without constant supervision.\nStrong attention to detail and accuracy.\nComfortable learning new systems, software and processes.\nReliable, resourceful and proactive with a strong sense of ownership.\nAbility to work independently and prioritise tasks effectively.\nA practical, solutions-oriented approach to problem-solving.\nAdvantageous Experience\nThe following experience would be beneficial but is not essential:\nExperience in construction, electrical contracting, property maintenance or another project-based service business.\nFamiliarity with permits, project documentation or contractor administration.\nPrevious experience supporting a small business owner or managing a busy administrative workload.\nExperience tracking supplier orders, deliveries and outstanding customer payments.\nExposure to coordinating multiple projects, suppliers or service-related activities.\nIdeal Candidate Profile\nThe ideal candidate is someone who enjoys administration and takes pride in keeping things organised. They are naturally proactive, resourceful and dependable, with the ability to bring structure to a busy business.\nThey don't need to have managed a team or held a senior administrative position. What matters most is their ability to take ownership, work independently, communicate clearly and make the owner's day easier.\nWe're looking for someone who notices what needs to be done, takes initiative, follows through and keeps things moving without needing constant supervision.","description_format":"text","description_chars":3860,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":[],"hiring_locations":[{"name":"South Africa","iso":"ZA","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Virtual Assistant Services","Recruiting & Staffing","Business Process Outsourcing (BPO)"],"lifecycle":[{"event":"open","at":"2026-10-30T12:00:00Z"}],"visa":[],"liveness":{"score":60,"band":"ok","label":"Likely open","p_open":1,"p_active":0.602,"p_room":1,"age_days":10,"expected_fill_days":41,"reasons":["conf:5","stale_co","win:early"],"computed_at":"2026-11-10T06:52:35Z"},"pay":{"stated_usd_annual":21696,"is_top_pay":false},"html_url":"https://alion.io/job/reworks-solutions-office-administrator-administrative-coordinator","json_url":"https://alion.io/job/reworks-solutions-office-administrator-administrative-coordinator.json","meta":{"generated_at":"2026-11-10T09:12:03Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":21425,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-11T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":685173},"rest":"https://alion.io/mcp/rest/get_company?id=685173"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Freworks-solutions-office-administrator-administrative-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Freworks-solutions-office-administrator-administrative-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Freworks-solutions-office-administrator-administrative-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/reworks-solutions-office-administrator-administrative-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Freworks-solutions-office-administrator-administrative-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3520859}},{"tool":"search_jobs","arguments":{"company":"reworkssolutions.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3520859},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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