{"id":1031064,"url":"https://alion.io/job/rexel-executive-assistant-3","title":"Executive Assistant","company":{"id":4778,"name":"Rexel","domain":"rexel.com","url":"https://alion.io/company/rexel","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SmartRecruiters","truth_index":{"grade":"B","score":80,"open_postings":55,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":18,"computed_at":"2026-10-01T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Carrollton, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":40000,"max_usd":84000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":807},"experience_years_min":7,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-16T14:40:23Z","employer_posted_date":"2026-09-16","last_verified_at":"2026-10-01T01:01:28Z","board_verified":true,"closed_at":null,"days_open":15,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":15},"description":"Rexel USA is one of the largest distributors of electrical products, data communication, wireless communication and related supplies in the United States. Rexel USA operates its electrical distribution business in the United States through eight Regions that go to market under various banner and trade names, including Rexel, Rexel Automation, Gexpro, Mayer, Talley and Platt Electric Supply. In addition to an online store, Rexel USA has a distribution network of over 460 warehouse storefront locations throughout the U.S.\n We are looking for a Executive Assistant to join our Rexel USA team in Carrollton, TX!\nSummary:\nThe Executive Assistant is responsible for providing day-to-day support to a Senior level leader and their direct reports as needed. Responsible for calendar management, correspondence, presentation preparation, travel arrangements, meeting planning/organization, expense reconciliation, policy enforcement, etc.\nWhat You'll Do:\nPerform administrative duties for Senior management. Responsibilities may include screening calls, making/coordinating U.S. and international travel arrangements, preparing presentations, reports, and financial data\nCompose and type routine correspondence and advanced level presentations\nOrganizes and maintains file system\nHeavy calendar management. Coordinate leadership's schedule and makes appointments\nCoordinate and arrange meetings, prepare agendas, reserve and prepare facilities\nManage all meeting space and internal video equipment needs for meetings/events\nOther duties as assigned\nJob Duties Disclaimer:\nThe information contained in this job description is intended to describe the essential job functions required of those assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, knowledge, skills, and abilities needed to perform the job. Please note that management retains the right to assign or reassign duties and responsibilities to this job at any time. The ability to competently perform all the essential duties of the position, with or without reasonable accommodation, demonstrate commitment to effective customer service delivery, integrity, and the ability to work productively as a member of a team or work group are basic requirements of all positions at Rexel USA.\nWhat You'll Need\n7+ years of executive assistant experience\n3+ years supporting a C-level executive preferred\nPrevious supervisory experience and/or office management experience preferred\nHigh School or GED - Required\n4 Year / Bachelor's Degree - Preferred\nKnowledge, Skills & Abilities\nHigh level of confidentiality, diplomacy, and integrity\nAbility to proactively anticipate needs and take appropriate and timely action\nFlexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors \nStrong leadership skills with the ability to handle multiple tasks simultaneously while meeting deadlines\nExcellent customer service skills and attitude\nHighly detail oriented\nExcellent organizational, time management, quality execution, and follow-through skills\nAbility to excel in a fast paced, multi-tasked, demanding business environment\nAnalytical and able to solve problems\nStrong verbal and written communication skills\nAbility to interact with diverse cultures due to global nature business\nProficiency in Microsoft Outlook, Word, Excel, Power Point, Teams, and Visio\n Physical Demands:\nSit: Must be able to remain in a stationary position - Constantly - at least 51%\nWalk: Must be able to move about inside/outside office or work location - Frequently - 21% to 50%\nUse hands to finger, handle, or feel: Operates a computer and other office machinery - Constantly - at least 51%\nStoop, kneel, crouch, or crawl: Must be able to crouch down to stock shelves, pick up boxes, or position oneself to maintain computers in the lab/under desks/in server closet - Occasionally - up to 20%\nClimb or balance: Must be able to ascend/descend on a ladder, forklift, pallet jack, or other warehouse equipment - Occasionally - up to 20%\nTalk, hear, taste, smell: Must be able to use senses to effectively communicate with co-workers and clients and detect hazardous conditions - Constantly - at least 51%\nWeight and Force Demands:\nUp to 10 pounds - Frequently - 21% to 50%\nUp to 25 pounds - Occasionally - up to 20%\nUp to 50 pounds - Occasionally - up to 20%\nWorking Environment:\nTravels to offsite locations - Occasionally - up to 20%\nRexel USA (A VEVRAA Federal Contractor), and its affiliated companies, is an EEO/Disabled/Veterans employer. All qualified candidates will receive consideration for employment without regard to any characteristics protected by law.\nOur Benefits Include:\nMedical, Dental, and Vision Insurance\nLife Insurance\nShort-Term and Long-Term Disability Insurance\n401K with Employer Match\nPaid vacation and sick time\nPaid company holidays plus flexible personal days per year\nTuition Reimbursement\nHealth & Wellness Programs\nFlexible Spending Accounts\nHSA Accounts\nCommuter Transit Benefits\nAdditional Optional Insurance such as Pet Insurance, Legal Assistance, Critical Illness, Home and Auto Insurance to name a few.\nEmployee Discount Programs\nProfessional Training & Development Programs\nCareer Advancement Opportunities - We like to promote from within\nOur goal is to create a workplace where everyone feels respected, valued, and empowered to succeed as we understand that our success and innovation is enhanced by an inclusive and diverse workforce.\nRexel USA (A VEVRAA Federal Contractor), and its affiliated companies, is an EEO/Disabled/Veterans employer. All qualified candidates will receive consideration for employment without regard to any characteristics protected by law.","description_format":"text","description_chars":5814,"description_truncated":false,"requirements":{"experience_years_min":7,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":["401k plan","Life insurance","Vision insurance","Wellness"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Commerce","Energy & Utilities","Wholesale"],"lifecycle":[{"event":"open","at":"2026-09-18T14:05:46Z"}],"liveness":{"score":41,"band":"fade","label":"Fading","p_open":1,"p_active":0.551,"p_room":0.75,"age_days":14,"expected_fill_days":18,"reasons":["conf:4","stale_co","velocity","win:late","comp:brand"],"computed_at":"2026-10-01T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/rexel-executive-assistant-3","json_url":"https://alion.io/job/rexel-executive-assistant-3.json","meta":{"generated_at":"2026-10-01T19:04:32Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":1465,"day_limit":5000,"remaining_today":3535,"minute_limit":60,"resets_at":"2026-10-02T00:00:00Z"}}}