{"id":2696053,"url":"https://alion.io/job/rfrk-office-administration-excellence-coordinator","title":"Office Administration Excellence Coordinator","company":{"id":3221943,"name":"Real Food For Real Kids","domain":"rfrk.com","url":"https://alion.io/company/rfrk-com","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Dayforce","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Toronto, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":31000,"max_usd":50000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":357},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Canva","optional":false},{"name":"Google Workspace","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-09-22T04:00:00Z","employer_posted_date":"2026-10-16","last_verified_at":"2026-10-20T00:41:13Z","board_verified":true,"closed_at":null,"days_open":27,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":27},"description":"Talent Training & Culture Department\nOffice Administration Excellence Coordinator\n2026\n\nReports To: Senior Human Resources Manager, Internal Strategy\nWorks Closely With: Talent, Training, & Culture, Joint Health & Safety Committee\nJob Status: Full Time, Permanent, Salary\nWork Hours: Monday to Friday, 9:00am-5:00pm\nWork Location: On-site, 4 days per week at 115 Saulter Street, Toronto and up to 1 day per week at 34 Vansco Road, Etobicoke \nThe Position\nAt Real Food for Real Kids, we're on a mission to fuel healthy futures by preparing and delivering tens of thousands of fresh meals and snacks to children every day.We're looking for a highly organized, proactive People & Office Coordinator to help keep our people, workplace, and administrative systems running smoothly. This role combines workplace operations, health and safety coordination, employee support, and administrative project work.You'll be the person who notices opportunities to improve processes, creates systems that make work easier, and helps ensure employees have the tools, information, and the support they need to succeed. This role is ideal for someone who enjoys variety, loves creating order from complexity, and gets excited about finding smarter ways of working through technology, automation, AI tools, and continuous improvement.\nKey Responsibilities\nWorkplace Operations & Administration\nCoordinate office operations, supplies, signage, mail, visitor management, and workplace systems\nSupport company events, employee meetings, training sessions, and special projects \nServe as a professional point of contact for internal and external stakeholders \nIdentify opportunities to streamline workflows and improve efficiency\nLeverage technology, automation, and AI tools to reduce administrative burden and improve effectiveness\nHealth & Safety Coordination\nCoordinate Joint Health & Safety Committee (JHSC) meetings, documentation, and follow-up activities\nMaintain health and safety records, training documentation, and compliance tracking\nSupport inspections, audits, corrective actions, WSIB administration, and return-to-work programs\nCoordinate emergency preparedness activities, fire wardens, and annual drills\nEmployee & HR Support\nAssist with the coordination and administration of the employee lifecycle, including onboarding, internal transfers, and offboarding activities. \nSupport employee engagement initiatives by coordinating recognition programs, wellness activities, social events, and company celebrations \nMaintain accurate employee training records, certifications, attendance logs, and learning documentation to ensure compliance with organizational and regulatory requirements.\nAssist with training administration within learning management systems\nSupport HR reporting, compliance tracking, and employment documentation\nEmployee Experience & Culture\nSupport employee recognition and engagement initiatives\nSupport with planning company events, team-building activities, and learning opportunities\nMaintain internal communication channels and newsletters\nSupport professional development programs and culture-building projects\nSupport employee recognition initiatives by promoting Kudos, service anniversaries, birthdays, and other recognition programs through internal communication channels.\nWhat We’re Looking For\n2–5 years of experience in administration, office coordination, workplace operations, or employee support roles\nProficiency with Google Workspace & Microsoft Office\nStrong organizational and communication skills\nA passion for building systems and improving processes\nComfort using technology, software platforms, and AI tools\nAbility to manage multiple priorities and work cross-functionally\nAlignment with RFRK’s values and mission\n\nAdditional Skills\nProficiency with Canva and/or Adobe Creative Suite, with the ability to create professional internal & external communications, presentations, signage, newsletters, and employee engagement materials. \nEvent planning and employee engagement program coordination \n\nNice-to-have\nExperience working with an HRIS & Learning Management System\n\nRole Specific Competencies \nEffective Communication\nDetail Orientation \nRelationship Management\nInitiative \nAdaptability & Organization \n\nDescription of physical demands and work environment\n\nCombination of office environment and production floor. Generally stationary in nature, but may require standing and walking for up to 50% of the time. Work is generally performed in an office environment with standard office equipment and without hazardous or unpleasant conditions (caused by noise, temperature, lighting, etc.). We may require that you work outside of your core work hours sometimes.","description_format":"text","description_chars":4706,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Company events","Professional development"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Food & Beverages","Catering & Food Services","Food Safety"],"lifecycle":[{"event":"open","at":"2026-10-16T10:08:34Z"}],"visa":[],"liveness":{"score":35,"band":"fade","label":"Fading","p_open":1,"p_active":0.638,"p_room":0.55,"age_days":27,"expected_fill_days":19,"reasons":["conf:0","win:tail","comp:junior"],"computed_at":"2026-10-19T05:45:15Z"},"pay":null,"html_url":"https://alion.io/job/rfrk-office-administration-excellence-coordinator","json_url":"https://alion.io/job/rfrk-office-administration-excellence-coordinator.json","meta":{"generated_at":"2026-10-20T00:48:47Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":1170,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-21T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3221943},"rest":"https://alion.io/mcp/rest/get_company?id=3221943"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Frfrk-office-administration-excellence-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Frfrk-office-administration-excellence-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Frfrk-office-administration-excellence-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/rfrk-office-administration-excellence-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Frfrk-office-administration-excellence-coordinator"}]}