{"id":2490607,"url":"https://alion.io/job/rhombus-power-confidential-executive-scheduling-coordinator","title":"Confidential Executive Scheduling Coordinator","company":{"id":687729,"name":"Rhombus Power","domain":"rhombuspower.com","url":"https://alion.io/company/rhombuspower","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Palo Alto, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":70000,"max":100000,"currency":"USD","period":"year","gross":null,"usd_annual":100000},"salary_estimate":null,"experience_years_min":4,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-13T22:41:16Z","employer_posted_date":"2026-10-13","last_verified_at":"2026-10-19T06:22:53Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"Rhombus Power, Inc. delivers AI-powered predictive intelligence in real time for defense and national security organizations worldwide. Our mission-built products- Ambient AI and Guardian- are transforming strategic, operational, and tactical decision-making. By empowering the shift from reactive analysis to proactive, predictive intelligence and decision support, Rhombus Power is providing foresight and freedom of action when it matters most.\nCome join our cross-disciplinary and world-class team that is delivering game-changing solutions to transform global security.\nLearn more about Rhombus Power, Inc. and watch a demonstration of Guardian, our AI Platform here:\nhttps://www.youtube.com/watch?v=3PxY6su1Q-Q\nhttps://www.youtube.com/@rhombuspower8558/videos\nhttps://www.youtube.com/watch?v=Iby5WVNfQiI\nSee the following articles to learn more about what we do:\nhttps://www.rhombuspower.com/news-and-media\nJob Description \nThe Confidential Executive Scheduling Coordinator position is critical to the function of the executive team, namely the CEO, and requires someone to be jack-of-all-trades who functions in multiple roles, and can operate at a fast cadence at all times. We are seeking those that are tough and are ready for a challenge. This position can be precarious since the Confidential Executive Scheduling Coordinator has minimal authority in many contexts (high-level meetings) but is integral in the smooth operations of our executive office. Given that this position engages directly with leadership, this position will undoubtedly provide unique opportunities to learn and engage with the leadership of an incredible, game-changing organization.\nThis is an honorable, trusted, and key position in our organization. The Confidential Executive Scheduling Coordinator is the shadow - always in lockstep supporting, guiding, directing, predicting, and executing the will of our executives.\nYou will be expected to produce documents and information at a moment’s notice - schedule of events/meetings, purpose of meetings, people attending those meetings, itineraries, seating arrangements, timing, and detailed travel routes. You will need to know the full details of the executives’ schedule starting with the current day, while simultaneously planning and supporting the following day’s schedule, all while predicting the schedule for the following week. As the jack-of-all-trades, you should be prepared for a variety of situations while understanding that the schedule is fluid and subject to change.\nThis position may also be involved in meetings in which management-only discussions occur so the highest level of discretion is required.\nResponsibilities:\nThis role will require frequent interaction with intra- and inter-organizational contacts, customers, vendors, and representatives of professional organizations and public agencies that will require attention to detail and good diplomacy and judgment to resolve conflicting needs, and ability for discreetly handling sensitive internal and proprietary data.\nExecutive Support: Act as a trusted coordinator to the CEO, the Advisory Board, and executive team, organizing current needs and handling sensitive business information with utmost discretion, urgency, and accuracy.\nCalendar Management: Efficiently manage a high-volume, constantly changing calendar, handle scheduling requests, and proactively address conflicts to align executive time with business priorities.\nTravel Management: Manage all executive-level travel scheduling and arrangements, ensuring timely communication and preparedness for both domestic and international travel. We need you to think ahead.\nMeeting Coordination: Attend meetings with or on behalf of the CEO, prepare agendas, capture meeting notes, develop read-aheads, and ensure timely follow-up on action items. Coordinate onsite and offsite meetings comprehensively.\nCommunication Support: Assist in communication needs through various platforms such as Teams, ensuring clear and effective exchanges between the executives and stakeholders.\nDocument Preparation: Provide administrative support in drafting and reviewing documents, presentation materials, and online resources. Ensure high quality and accuracy in all prepared materials.\nEvent Support: Support in-person and virtual events attended by the CEO, including coordination and logistics to ensure smooth execution.\nProcess Improvement: Identify and implement process improvements to enhance administrative efficiency and effectiveness. Document and streamline administrative processes as needed.\nThe listed responsibilities are not exhaustive and additional responsibilities may be assigned based on the evolving needs of the organization. We are seeking a dynamic individual who is able to adapt and take on new responsibilities as they arise.\nQualifications:\nBachelor’s Degree and minimum 4 years of prior relevant experience, or Graduate Degree and a minimum of 2 years of prior related experience\nPreference for former uniformed officer who has experience acting as a confidential assistant to a flag officer, or similar experience\nAbility to be onsite 5x a week in our Palo Alto, CA office\nPreferred Qualifications:\nExperience: Experience providing executive-level administrative support, preferably in a high-paced and defense-related environment. You are naturally biased for action, tactful, and composed in high-pressure environments. You are tough and can handle interpersonal dynamics.\nCalendar and Travel Management: Proven experience in managing complex executive calendars and travel arrangements with exceptional organizational skills.\nCommunication Skills: Excellent written and verbal communication skills, with a demonstrated ability to interact effectively and succinctly with senior executives, high ranking military-personnel, staff, and external stakeholders.\nDocument Preparation: Excellent proficiency in preparing high-quality reports, presentations, and correspondence. You will be responsible for high-level QA on all communications and reporting to the CEO.\nConfidentiality: Prior experience handling sensitive information with the highest level of discretion and confidentiality. Prior experience in defense-related field is highly desired.\nTravel Expectations/Requirements: 20%\nSalary Range\nThe estimated base salary range for this position is $70,000/year to $100,000/year\nBenefits \nFull medical, dental, vision coverage for employee and dependents \n401k matching program \nPTO and Holidays \nBonus and other incentive programs\nAccess to mental health program\nAccess to Flexible Spending Accounts for Health Care, Dependent and Commuter\nAbout Rhombus \nRhombus Power Inc. (Rhombus) is a startup located in the heart of Silicon Valley at Stanford Research Park in Palo Alto. We use cutting-edge cross-disciplinary approaches to solve pressing Big Data and Sensing problems in security, energy, and healthcare. Our advisory board includes two Nobel Laureates and a Draper Prize winner. \nRhombus compensates, motivates, and develops employees, who are trusted, empowered, and involved. Employees have clear roles and expectations - and their roles are flexible enough to move at the speed of innovation in order to meet and exceed client expectations. We have a unique culture of global purpose, rooted in the innovation and progress of Silicon Valley.\nRhombus knows that diversity is a condition for success. We are committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer.","description_format":"text","description_chars":7540,"description_truncated":false,"requirements":{"experience_years_min":4,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["401k plan"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Artificial Intelligence","National Security","Homeland Security"],"lifecycle":[{"event":"open","at":"2026-10-14T02:05:57Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 14 · green card filings: 3","filings_12m":14,"filings_prev_12m":8,"green_card_filings_12m":3,"median_offered_wage_usd":149559,"route":null,"cap_exempt":false,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":5,"expected_fill_days":54,"reasons":["conf:2","velocity","win:early"],"computed_at":"2026-10-19T05:45:15Z"},"pay":{"stated_usd_annual":100000,"is_top_pay":true},"html_url":"https://alion.io/job/rhombus-power-confidential-executive-scheduling-coordinator","json_url":"https://alion.io/job/rhombus-power-confidential-executive-scheduling-coordinator.json","meta":{"generated_at":"2026-10-19T09:16:04Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":6417,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-20T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":687729},"rest":"https://alion.io/mcp/rest/get_company?id=687729"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Frhombus-power-confidential-executive-scheduling-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Frhombus-power-confidential-executive-scheduling-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Frhombus-power-confidential-executive-scheduling-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/rhombus-power-confidential-executive-scheduling-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Frhombus-power-confidential-executive-scheduling-coordinator"}]}