{"id":2979602,"url":"https://alion.io/job/rice-university-catering-coordinator","title":"Catering Coordinator","company":{"id":180893,"name":"Rice University","domain":"rice.edu","url":"https://alion.io/company/rice-2","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"B","score":80,"open_postings":5,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":3,"computed_at":"2026-10-30T05:48:23Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Houston, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":56560,"max":68000,"currency":"USD","period":"year","gross":null,"usd_annual":68000},"salary_estimate":null,"experience_years_min":4,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-20T19:10:42Z","employer_posted_date":"2026-10-20","last_verified_at":"2026-10-29T11:48:17Z","board_verified":true,"closed_at":null,"days_open":9,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":9},"description":"The Catering Coordinator plays a key operational and administrative role in supporting Rice Hospitality Catering, Cohen House, and Rice Business. This position ensures seamless planning, communication, and execution of in-house catered events by serving as a central liaison between Rice Business event planners, internal university partners, and the Rice Hospitality culinary and service teams.\nThe Catering Coordinator upholds Rice University's standards of service excellence, hospitality, and operational precision, contributing to the success of events ranging from small departmental gatherings to large-scale academic and executive programs.\nSpecial Instructions to Applicants:\nAll interested applicants should attach a resume in the Supporting Documents section of the application, preferably in PDF format to avoid any formatting issues.\nReports to: Sales and Events Manager\nIdeal Candidate Statement:\nThe ideal candidate is a detail-driven hospitality professional with strong organizational and communication skills. They excel at coordinating multiple events, working collaboratively with the Rice Hospitality team and Rice Business event planners to ensure seamless, high-quality service. Proactive, reliable, and guest-focused, this individual consistently delivers polished experiences that reflect Rice University's standards of excellence.\nWorkplace Requirements:\nOn-campus position: This position is exclusively on-site, requiring all duties to be performed in person at Rice University. Per Rice policy 440, work arrangements may be subject to change.\nLIGHT - Exert up to 25 lbs. of force occasionally. Requires walking or standing for up to 8 hours per day. Other physical requirements of the job include manual dexterity and the ability to see, hear, reach, climb, and balance. Must be able to detect scents and discern flavors.\nThis role is primarily on-site between the Rice Business School and Rice Hospitality Catering offices.\nRequires mobility across various event spaces, kitchens, and university venues.\nThis role is classified as an essential position, requiring on-site presence to effectively carry out its vital functions.\nHiring Range: $56,560 - $68,000\n*Non-Exempt (hourly) positions under FLSA are eligible for overtime.\nMinimum Requirements:\nBachelor's degree or equivalent experience in hospitality, event management, or a related field preferred\n4+ years of experience in catering, hospitality operations, events, or administrative support\nStrong organizational skills and the ability to manage multiple events simultaneously\nExcellent written and verbal communication skills, with a professional and service-oriented demeanor\nFamiliarity with catering software, CRM systems, or event-management tools preferred\nAbility to work occasional early mornings, evenings, and weekends depending on event schedules\nPreferences:\nCertified Event Coordinator (CEC) certification\nEssential Functions:\nEvent Coordination & Client Support\nServe as the primary administrative contact for Rice Business planners requesting catered services\nAssist clients in understanding catering options, pricing, setup requirements, and service timelines\nCoordinate event details, including menu selections, room layouts, rentals, and service levels, ensuring accurate and timely communication to the Sales & Events Manager and culinary leadership\nMaintain proactive communication with clients throughout the event life cycle to ensure satisfaction and clarify evolving needs\nOperational Logistics\nCreate and distribute Banquet Event Orders (BEOs) for all Rice Business and Rice Hospitality Catering events\nEnsure seamless day-of-event setup by coordinating with banquet captains, production teams, and delivery drivers\nAssist in scheduling staff for catered functions, including student employees, banquet staff, and temporary labor\nMonitor event timelines to ensure service standards, food quality, and presentation align with Rice Hospitality expectations\nAdministrative Support & Systems Management\nMaintain accurate event records, invoicing documentation, and post-event billing summaries\nUtilize university-approved software platforms to manage bookings, updates, and event communications\nTrack inventory needs related to catering services (disposables, beverages, smallwares, etc.) and report shortages as needed\nAssist with menu updates, catering marketing materials, and annual pricing reviews\nCollaboration & Cross-Department Partnership\nWork closely with Rice Business event planners to anticipate high-volume periods and forecast operational needs\nCollaborate with the Executive Chef, Banquet Chef, and catering production team to ensure the feasibility of requested menus and service styles\nSupport the Sales & Events Manager in developing standard operating procedures (SOPs) and service enhancements\nStep into an event-coordination support role when needed and work alongside the Hospitality Manager and Banquet Captains\nRice University HR | Benefits:https://knowledgecafe.rice.edu/benefits\nRice Mission and Values: Mission and Values | Rice University\nRice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University’s Human Resources Office via email at  for support.\nIf you have any additional questions, please email us at . Thank you for your interest in employment with Rice University.","description_format":"text","description_chars":5877,"description_truncated":false,"requirements":{"experience_years_min":4,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Higher Education"],"lifecycle":[{"event":"open","at":"2026-10-21T06:31:03Z"}],"visa":[],"liveness":{"score":20,"band":"cold","label":"Long shot","p_open":1,"p_active":0.544,"p_room":0.368,"age_days":9,"expected_fill_days":3,"reasons":["conf:18","velocity","win:tail"],"computed_at":"2026-10-30T05:48:23Z"},"pay":{"stated_usd_annual":68000,"is_top_pay":true},"html_url":"https://alion.io/job/rice-university-catering-coordinator","json_url":"https://alion.io/job/rice-university-catering-coordinator.json","meta":{"generated_at":"2026-10-30T06:58:18Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":9869,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-31T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":180893},"rest":"https://alion.io/mcp/rest/get_company?id=180893"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Frice-university-catering-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Frice-university-catering-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Frice-university-catering-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/rice-university-catering-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Frice-university-catering-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2979602}},{"tool":"search_jobs","arguments":{"company":"rice.edu","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2979602},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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